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Introducing A New Process For Reporting Financial Data to DPI A Revised Format For The PI-1505 AC

Introducing A New Process For Reporting Financial Data to DPI A Revised Format For The PI-1505 AC. Effective with the 2000-2001 Annual Report the process was revised, updated and made easier to work with. Are new accounts being added? NO!. Are account codes being changed? NO!.

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Introducing A New Process For Reporting Financial Data to DPI A Revised Format For The PI-1505 AC

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  1. Introducing A New Process For Reporting Financial Data to DPIA Revised Format For The PI-1505 AC

  2. Effective with the 2000-2001 Annual Report the process was revised, updated and made easier to work with.

  3. Are new accounts being added?NO!

  4. Are account codes being changed?NO!

  5. Are we getting a new fund?NO!

  6. Why did DPI change the process?

  7. To improve the accuracy and timeliness of reported data.

  8. The primary purpose of the Annual Report is to provide data in order to pay aids.The most important of which is Equalization Aid

  9. In order to properly certify aid on October 15th, DPI must have all Equalization Aid related financial data in well aheadof Oct. 15.

  10. Prior to the introduction of the PI 1505 AC, too often, financial data had been reported late, incomplete or containing substantial errors!

  11. What changes have been made to address these problems?The existing PI-1505 has been divided into two parts.

  12. 1. Financial Data for the October Aid Certification2. Non-Financial Datafor Other Data Purposes,such as Determining Categorical Aids

  13. Existing PI-1505 (Full Report) Financial Data Non- Financial Data

  14. Existing PI-1505 Financial Datc Non- Financial Data PI-1505AC

  15. The PI-1505 AC reportsselected data from the full financial report to be used for Oct. 15 aid certification.It does not replace the existing Annual Report (PI 1505)

  16. Is This A New Report?Not Really! The PI-1505 AC deals only with data necessary to certify Equalization Aid on October 15.

  17. How short will PI-1505 AC form be?Only 43accounts. Most districts will use only 10 to 15 of these accounts.

  18. To look over a prototype of the PI-1505 AC, click the icon below Test it out by entering data.You can use this to prepare data for the actual PI-1505 AC internet report. Close it when you’re done. You will return to this slide.

  19. How will this help districts in their reporting?Districts will not need to struggle with the full report as early to insure that the necessary data is reported.

  20. Will all the financial data in the existing Annual Report (PI-1505) still need to be reported?Yes, but the full financial report will not be due until October 1.

  21. When will the PI-1505 AC be due?It will be reported via the internet no later than August 30 Early submission is encouraged.

  22. How will DPI insure the accuracy of data reported on the PI-1505 AC Form?Districts will compile the PI-1505 AC data in cooperation with their district auditor.

  23. Must the auditor concur with the PI-1505 AC?Yes, auditors will be required to submit the (PI 1506 AC) Audit Statement no later than September 13. The PI-1506 AC must concur with the PI-1505 AC.

  24. What data from the existing PI-1505 is considered Non-Financial?The tables found at the back of the prior year’s PI-1505 report.

  25. The Non-Financial SideWhat does DPI need?Why does DPI need it?When does DPI need it?How does DPI get it?

  26. DPI collects a number of pieces of non-financial data from districts that directly impact the financial status of the district.

  27. These pieces of data include:The “Driver’s Education tableThe “Pupil Transportation tableThe “Pupil Count” tableThe “School Calendar” tableThe “Census” tableThe CYD/FYD “Debt” tables

  28. Is DPI Changing the Non-financial Data that is collected annually?NO!!We are still collecting the very same data from districts.

  29. How does DPI collect this data?The Non-Financial Data is reported on the Full Annual Report (PI-1505)

  30. In The Summer of 2002 DPI Began to Introduce Non-Financial Data Reports on the Internet. You Can Do The Transportation Report Via the Internet.

  31. How does DPI plan to collect the rest of the non-financial data this year?The rest will be collected with the full Annual Report due on October 1.DPI plans to collect this Non-Financial data via the Internet in the future.

  32. Why are we changing the way the “non-financials” are reported?Most of this information is collected in the district long before the full Annual Report financial report is due (October 1).Rather than holding the information in the district business office until the completion of the full Annual Report, you will be able to send this off, via the internet to DPI and be done with it.

  33. Why does DPI even need this information?*Debt Service is part of the 2/3 funding pot.*Some categorical aids cannot be calculated without the information from these tables (transportation, driver’s education, library, tuition and some federal programs depend on pupil count.)*The school calendar verifies school days.

  34. Will a full district audit still be required?Yes! It will be due November1 and there are no changes for the format used in recent years.

  35. In addition to the report tables, what will DPI provide to help districts with this process?

  36. An Excel worksheet will be available on the internet to assist districts in preparing the PI-1505 AC Short Form

  37. On or about July 15 districts received a document called, “Annual Report Data Entries” sheet. This information reflects school district data on file with the department.

  38. What if a district does not agree with data provided on the Data Entries Worksheet?

  39. The Data Entries Sheet Identifies district data that is currently on file with DPI. It should match what is reported on PI 1505 AC

  40. What if a district does not agree with data provided on the Data Entries Worksheet?Contact DPI immediately. There must be agreement before the PI-1505 AC will be accepted.

  41. What else will DPI do to help?Upon submission of the PI-1505 AC, DPI will do a “Quick Audit” and notify the district of any exceptions.

  42. What else will DPI do to help?On September 23, after auditors have filed the audit statement (PI-1506 AC) DPI will provide a “preliminary” aid estimate.

  43. This estimate of aid eligibility is to be used to correct data submitted to DPI to calculate the district revenue cap and tax levies. NOT

  44. How will any exceptions be resolved?District data can be changed by the auditor on the PI 1506 AC between Sept 23 and Oct 1.

  45. Time-Line SummaryJuly 15 - Districts receive “Annual Report Data Entries” sheet.Aug 1- Aug 30 District & Auditor Prepare PI-1505 ACAugust 30 - PI-1505 AC Short Form due (Internet)

  46. Time-Line SummarySeptember 13 - PI-1506 AC, the Audit Statement dueSeptember 23 - Preliminary Aid EstimateOctober 1 - Last day to submit Non-Financial data

  47. Time-Line SummaryOctober 1 - Last day to amend PI-1506 AC October 1 - PI-1505 Full Financial (PI-1505) due

  48. Time-Line SummaryOctober 15 - DPI will certify General Aid for 2002-2003November 1 - Audit Report due

  49. That's All - Good Luck

  50. If there are any questions,please contact one of the following:Brad Adams, 267-3752Jim McIntosh, 266-3464

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