1 / 13

How to format Microsoft Word Docs to be ready for ePUB conversion

How to format Microsoft Word Docs to be ready for ePUB conversion. A Step-by-Step Guide for Beginners. Cover Picture. Please supply a cover picture for each title. It can be in any of these formats: JPEG* GIF PNG BMP

keely
Download Presentation

How to format Microsoft Word Docs to be ready for ePUB conversion

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. How to format Microsoft Word Docs to be ready for ePUB conversion A Step-by-Step Guide for Beginners

  2. Cover Picture • Please supply a cover picture for each title. It can be in any of these formats: JPEG* GIF PNG BMP (Note: To fit for various stretched size and screen scale and resolution, JPEG format is recommended). • Cover pictures can be of any size. Most eBook reader's screen scale is 3:4, so a 600*800 or 300*400 picture is recommended. • Please do not use big image file, which will make your book file big and slow-loading. This also applies for images inside your book. E-Pub Conversion_Page 1

  3. Required Working Files • For ePUB conversion, we will need the following files: • Microsoft Word Document after necessary formatting (Top Priority) • PDF • In Design • The theory of ePUB conversion is the same as PDF conversion i.e. appearance and layout of converted file will be 100% similar of the original file. • This, for now, only works for Microsoft Word Documents. • PDF file is needed as a reference on how your original book looks like so that cross-checking can be done between MS Word and PDF before the conversion. E-Pub Conversion_Page 2

  4. Basic Principles • Structure is important. Organize your document with clear chapter headings. • Simple is better. Format your document with simple formatting and styles. Avoid complex formatting. • Outline your document. Use a “document map” or “navigation pane” in MS Word to generate an outline of your contents. • Forget all things related to paper print layout. This includes page size, header & footer, page numbers, etc. E-Pub Conversion_Page 3

  5. Use “Heading 1” for Chapters/ Main Topics E-Pub Conversion_Page 4

  6. Use “Heading 2 and onwards” for Sub Chapters/ Sub Contents As shown in screenshot, FROZEN FISH is a sub-content of 1. Processed and Hom… when it has been formatted as “Heading 2”. E-Pub Conversion_Page 5

  7. More example of sub-headings E-Pub Conversion_Page 6

  8. Using Headings • Make sure all your chapter headings are formatted with the “Heading 1” style. This can be found under the Home tab. • Make sure all sub-chapters/ topics/ contents are formatted with the “Heading 2” style. This can also be found under the Home tab. • The reason why using “Headings” is important is that it makes ePUB easier to auto-generate a clickable table of contents (TOC) for your book. See sample here: (You will need Adobe Digital Editions to see the function which you can download from here: http://www.adobe.com/products/digitaleditions/#fp) • We recommend that you name your chapters with the word "Chapter“ (e.g., Chapter 1, Chapter 2, Chapter 3); this seems to make the auto-generation process easier. E-Pub Conversion_Page 7

  9. Outline Doc with Navision Pane • It will also be useful if you use the Navision Pane in Microsoft Word. • As you can see below, the Navigation pane displays the outline of the document, which is similar to the Table of Contents generated in an eBook. • If you get the Table of Contents correct here in the Navigation pane, then it should not be a problem in the converted eBook. • “Navigation Pane” is available in MS Word 2010. E-Pub Conversion_Page 8

  10. How to show Navigation Pane To display the Navigation Pane, go to View tab and check on Navigation Pane E-Pub Conversion_Page 9

  11. Outline Doc with Document Map • If you do not have Navigation Pane, you can also try using “Document Map”. • Go to View tab and check on Document Map. • Document Map is available in MS Word 2007. E-Pub Conversion_Page 10

  12. Things to Remove • Forget all things related to paper print layout. The MS Word document of your book should be clear and preferably to have minimal illustrations, complicated formatting styles, special characters etc • Headers, footers, page numbers, footnotes are removed when the file is formatted for ePUB conversion. • If footnotes is necessary, they should be moved and linked to index/ references section. • Documents loaded with paper print features will make alignments run and a lot of editing/ reformatting work will need to be done. • Since eBook is displayed in Normal View without Page Breaks, having them will mess up the overall alignments and view. E-Pub Conversion_Page 11

  13. Final MS Word doc • A MS Word doc ready for ePUB conversion should have the following features: • 100% similiarity to completed book layout (if you have publish the book before) • Proper Headings • Navigation Pane/ Document Map as Outline to predict the eBook’s Table of Contents • Remove all headers, footers, page numbers and footnotes (all paper print features) • The final MS Word docs should look like these: • The MS Word doc which you submit will be treated as FIRST TIME RIGHT and any further amendments required from our side after the conversion might incur fee charges; unless there are some differences found between the ePUB file and MS Word file.

More Related