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Trading Documents

Trading Documents. Importance of Documents in Trade Documents Used in Hong Kong Importance of Documents in External Trade Documents Used in External Trade Making Payments in External Trade. Importance of Documents in Trade. To keep records of transactions

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Trading Documents

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  1. Trading Documents • Importance of Documents in Trade • Documents Used in Hong Kong • Importance of Documents in External Trade • Documents Used in External Trade • Making Payments in External Trade

  2. Importance of Documents in Trade • To keep records of transactions • To keep its book-keeping systems accurate and up-to-date • To provide information on the trading activities

  3. Letter of Enquiry Quotation Order SELLER BUYER Advice Note/ Delivery Note Invoice/ Statement of Account Receipt Documents Used in Home Trade Receipt

  4. Letter of Enquiry • An enquiry by a customer to suppliers asking for details of goods which may be bought

  5. Cash Discount • A reduction in price to the public for payment in cash

  6. Trade discount • A reduction in price given by a trader to other traders

  7. Quotation • States the price and other details of goods a supplier is willing to sell

  8. Order • A document sent by a buyer to a supplier giving details of goods to be purchased

  9. Advice note • Be sent by the supplier to the buyer give details of delivery of the goods Delivery note • Be sent with the goods, usually if the supplier’s own transport is used

  10. Invoice • Is a bill which lists goods bought from the supplier

  11. Credit note Debit note

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