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Fall 2 – Data Population

Fall 2 – Data Population. Staff Data & Course Enrollments. Who’s Supposed to Be Here. Individuals assigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Rules. Mute yourself. HOLD. Silence cellphones. 1. Name & LEA. conversation at a time. Courtesy. Please

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Fall 2 – Data Population

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  1. Fall 2 – Data Population Staff Data & Course Enrollments CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  3. Rules Mute yourself HOLD Silence cellphones 1 Name & LEA conversation at a time CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  4. Courtesy Please do not multitask CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  5. Training Sequence CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  6. Agenda Staff Data Introduction Local Preparation Wrap-Up Course Data 2 Hours CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  7. Introduction CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  8. Information Reported in Fall 2 Staff Assignments Teachers, administrators and pupil service staff Course Enrollment Course sections of students enrolled on Census Day English Learner (EL) Services Classroom services provided to English Learners CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  9. Schools Which Need To Report P = Permitted, but required if student has been assigned an SSID See section 2 of the CALPADS File Specifications mentioned on the Resources slide for the full table CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  10. What Record Types to Enter or Update U= UpdateR=Required * Full replacement files CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  11. Record Relationships Staff Demographics Student Enrollment SEID SSID Staff Assignments Course Section Student Information Course Section ID SSID Records above others must be posted before those below them or you may get rejected records Student Course Section 11 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  12. Important Dates for Fall 2 * Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day) CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  13. Local Preparation CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  14. Code Mapping If your SIS does not use state codes, check with your vendor to determine if code mapping is needed ? ? Language Primary Language Code ? ? ? ? = 01 ? ? ? ? SPN Grade Grade Level Code = KN 00 14 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  15. Local Data Collection Courses Students Staff Human Resources (HR) HR, Curriculum & School Site Staff Special Ed English Learner support Human Resources (HR) HR, Curriculum & School Site Staff Special Ed English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction English Language Acquisition Status Education Services Instructional Strategies Language of Instruction State Course Code for courses NCLB Core courses UC/CSU approved courses California Partnership Academy-funded courses Independent Study and Distance learning courses Instructional Level Instructional Strategies Services Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level State Course Code for courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses Instructional Level Instructional Strategies Services Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level 15 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  16. Staff Data CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  17. Staff Types Reported Teachers Administrators Pupil Service CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  18. Staff Demographics Staff Assignments** Course Section Staff Data Included Teachers* Non-classroom based assignment(s) Teacher job classification * Includes non-certificated non-core charter school teachers. Does not include classified staff, who are reported in aggregate in CBEDS-ORA. ** Note that teachers should only have a single teaching assignment for each school where they teach. Individual course sections are reported by entering the teacher’s SEID in the course section records. CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  19. Staff Demographics Staff Assignments Staff Data Included Administrators* Non-classroom based assignment(s) * Also includes non-certificated superintendents (deputy, assistant, and associate) that are serving in positions requiring certification CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  20. Staff Demographics Staff Assignments Staff Data Included Pupil Service Non-classroom based assignment(s) CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  21. Staff Required Fields All Staff See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  22. Obtaining Statewide Educator IDs (SEIDs) CTC Credential Information Guide (CIG) County Credential Analyst * See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs 22 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  23. Staff Required Fields All Staff CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  24. Staff Required Fields All Staff CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  25. Staff Required Fields Teachers Administrators Pupil Service CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  26. Teacher Assignment Examples 26 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  27. Team Teaching/Job Sharing Examples 27 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  28. Multiple Assignment Examples 28 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  29. Non-teaching and Support Assignment Examples 29 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  30. Staff Data Reminders Two types of data are reported for certificated staff: Demographics and Assignments Increment staff service years Check with your vendor to verify how the effective dates will be extracted to avoid certification errors Certificated staff must have an SEID to be reported CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  31. Course Data CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  32. Course Terms COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section 32 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  33. Course Content Reported Self-contained Departmentalized Multiple subjects Single subject 3rd Grade Algebra Biology English Theater CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  34. Course Content by School Type 34 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  35. Course Section Enrollment Student Course Section Enrollment Course Records Included Student Course Section Enrollment CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  36. Course Data Included Optional Do Not Submit Student aide courses Homeroom Before/after school child care programs Study hall Summer school ROP/C or college courses 36 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  37. Course Record Relationships School Course (Spanish 1) Class (room 10) Class (room 20) Class (room 30) Section SP1-01 Section SP1-02 Section SP1-03 Student Student Student Student Course (English 2) Course (Geometry) Class Class Class Class Class Section Section Section Section Section Course, class, and course section IDs must be unique within a given school and year. CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  38. Course Section Required Fields All Course Sections CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  39. Courses Taught By A Teacher Without An SEID • Teacher not employed by LEA (e.g. COE Special Ed, private contractor) • Distance learning teacher Use SEID of “9999999999” • ROC/P Instructor • College professor • New teacher without SEID from CTC Non-certificated Charter School teacher teaching non-core class 39 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  40. Course Section Required Fields All Course Sections * No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  41. Course Section Required Fields Self-contained Departmentalized English Learner Classes CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  42. Instructional Strategy Hierarchy Special Ed (700) Home/Hospital (300) English Leaner (400-650) * Alternatively, you can submit a different course section for each instructional strategy 42 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  43. Course Section Required Fields Special Ed (e.g., special day class) Home and Hospital Independent Study Distance Learning CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  44. Course Section Required Fields Team Teaching* Job Sharing* * There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID. CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  45. Course Section Required Fields Career Technical Education (CTE) CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  46. Course Section Required Fields California Partnership Academy Pull-out/Push-in* (support) * Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  47. Data Submission – Course Section 10th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B Period: 1 Teacher: Friedrich Crs-Section: 312-01 Class ID: 312-01 HQT: C Period: 2 Teacher: Chen Crs-Section: 312-07 Class ID: 312-07 HQT: C Period: 4 Teacher: Grady Crs-Section: 312-15 Class ID: 312-15 HQT: B Education Service Code: 3 Instructional Strategy: 500 SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-03 Algebra 1 Local Crs ID: 204 Crs Group: 2403 Term: FY NCLB: S UC/CSU: C Period: 2 Teacher: Agliano Crs-Section: 204-02 Class ID: 204-02 HQT: B Period: 5 Teacher: Agliano Crs-Section: 204-04 Class ID: 204-04 HQT: C Period: 3 Teacher: Angel Crs-Section: 204-03 Class ID: 204-03 HQT: C 2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU: Teacher: Robinson Crs-Section: 1002-19 Class ID: 1002-19 HQT: C Multiple Teacher Code: 1 Teacher: Mills Crs-Section: 1002-19 Class ID: 1002-19 HQT: B Multiple Teacher Code: 1 Teacher: Sampson Crs-Section: 1002-04 Class ID: 1002-04 HQT: C Student Course Sections Courses Course Sections French 3 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F Period: 2 Teacher: Brawn Crs-Section: 721-03 Class ID: 721-03 HQT: C Period: 6 Teacher: Brawn Crs-Section: 721-07 Class ID: 721-07 HQT: C SSID: 3114167025 Schedule: 2nd Grade: 1002-04 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  48. Self Contained Course Data Example * Room is not a CALPADS element, only used for reference 48 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  49. Self Contained Team Teaching/Job Sharing Example 49 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

  50. Self Contained Service to English Learners Example • If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported • If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported. 50 CALPADS Fall 2 - Data Population v3.0, October 24, 2012

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