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UTRE x – Utah… NCES-MIS San Diego, CA February 17, 2012

UTREx - Utah eTranscript and Record Exchange John Brandt - Utah Data Alliance Grant Director Clint Thomsen - UTREx Coordinator. UTRE x – Utah… NCES-MIS San Diego, CA February 17, 2012. Utre x - Utah E-transcript and record exchange. Utre x – Enabling Events.

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UTRE x – Utah… NCES-MIS San Diego, CA February 17, 2012

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  1. 2012 NCES/MIS San Diego UTREx - Utah eTranscript and Record Exchange John Brandt- Utah Data Alliance Grant Director Clint Thomsen - UTREx Coordinator UTREx – Utah…NCES-MIS San Diego, CA February 17, 2012

  2. 2012 NCES/MIS San Diego Utrex - Utah E-transcript and record exchange

  3. 2012 NCES/MIS San Diego Utrex – Enabling Events • 2007 Institute of Educational Sciences/Nation Center for Education Statistics (NCES) grant award for the construction of a comprehensive student record exchange and eTranscript system. • R277-484-3. Data Submission. “UTREx” means Utah eTranscript and Record Exchange, a system that allows individual, detailed student records to be exchanged electronically between any two Utah public schools, between LEAs and the USOE, and allow electronic transcripts to be sent to any participating post-secondary institution, (as of July 1, 2011 replaces Clearinghouseand all submit SIF by fall 2013). • R277-484. Prior to an LEA acquiring a student information system, replacing an existing student information system, or modifying data elements in its existing student information system, an LEA shall have USOE approval to ensure that the LEA’s new or modified student information system maintains compatibility with UTREx.

  4. 2012 NCES/MIS San Diego Foundations • A Strong existing/legacy vertical submission data structure and process • LEA buy-in was 3+ years in planning • Limited number of SISs in use (10) • Phased implementation, gradual transition to SIF

  5. 2012 NCES/MIS San Diego UTREx – Schedule (approximate) • June 2010 – SRE/vertical RFP released • Sept 2010 – SRE/vertical components RFP review & award • Nov 2010 – SRE/vertical contract finalized • Aug 2010 – eTranscript RFP Released • Nov 2010 – SRE/vertical development/integration begins • Sept 2010 – e-Transcript RFP review and award • Dec 2010 – e-Transcript contract finalized • May 2011 – SRE/vertical pilot • Aug 2011 – SRE/vertical production • Jan 2012 – SLF/e-Transcript Pilot • Mar 2012 – e-Transcript production

  6. 2012 NCES/MIS San Diego UTRex - ObjecTIVES • Standard statewide student records and e-Transcripts for improved SLDS data quality and efficiency • Automate vertical retrieval of student records • Automate Retrieval of SSID (Statewide Student Identifiers) • Where student records and e-Transcripts can be used • LEA <----> LEA (local education agency) • LEA <----> USOE (Utah State Office of Education) • LEA ----> USHE (Utah System of Higher Education) • USOE ----> USED (U.S. Department of Education)

  7. 2012 NCES/MIS San Diego UTREx – Architecture

  8. 2012 NCES/MIS San Diego UTREx Components – Process Flow • SLDS end-to-end process flow Local extracts (legacy text or SIF) VRF (collection, validation, submission) ODS (submission log, exception log, reports) • ODS features • SLF • E-Transcript

  9. 2012 NCES/MIS San Diego UTREx data validations Level 1 Validations: • Validate data within an LEA Level 2 Validations: • Validate against all statewide submissions and historical data

  10. 2012 NCES/MIS San Diego Vertical reporting framework (VRF) Disclaimer: All pictured data representing LEA or student data is fictitious

  11. 2012 NCES/MIS San Diego VRF: Collection Disclaimer: All pictured data representing LEA or student data is fictitious

  12. 2012 NCES/MIS San Diego VRF: Collection Disclaimer: All pictured data representing LEA or student data is fictitious

  13. 2012 NCES/MIS San Diego VRF: Level 1 validations Disclaimer: All pictured data representing LEA or student data is fictitious

  14. 2012 NCES/MIS San Diego VRF: Level 1 validations Disclaimer: All pictured data representing LEA or student data is fictitious

  15. 2012 NCES/MIS San Diego VRF: Examine collection Disclaimer: All pictured data representing LEA or student data is fictitious

  16. 2012 NCES/MIS San Diego VRF: Examine collection Disclaimer: All pictured data representing LEA or student data is fictitious

  17. 2012 NCES/MIS San Diego VRF: schedule collection Disclaimer: All pictured data representing LEA or student data is fictitious

  18. 2012 NCES/MIS San Diego VRF: schedule collection Disclaimer: All pictured data representing LEA or student data is fictitious

  19. 2012 NCES/MIS San Diego VRF: Submit collection Disclaimer: All pictured data representing LEA or student data is fictitious

  20. 2012 NCES/MIS San Diego VRF: Submit collection Disclaimer: All pictured data representing LEA or student data is fictitious

  21. 2012 NCES/MIS San Diego ODS: Interface Disclaimer: All pictured data representing LEA or student data is fictitious

  22. 2012 NCES/MIS San Diego ODS: submission log Disclaimer: All pictured data representing LEA or student data is fictitious

  23. 2012 NCES/MIS San Diego ODS: exception log Disclaimer: All pictured data representing LEA or student data is fictitious

  24. 2012 NCES/MIS San Diego ODS: reports Disclaimer: All pictured data representing LEA or student data is fictitious

  25. 2012 NCES/MIS San Diego student locator framework (SLF) Disclaimer: All pictured data representing LEA or student data is fictitious

  26. 2012 NCES/MIS San Diego E-transcript Disclaimer: All pictured data representing LEA or student data is fictitious

  27. 2012 NCES/MIS San Diego Questions/discussion

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