Manage Student Withdrawal

1. Manage Student Withdrawal

2. C3-WD Manage Withdrawal by School Student Registrar • Description: • This function allows the School Student Registrar to; • Setup the Approver section • Update the Approver section • Record the Withdrawal request with Supporting documents • Cancel/Complete/Resubmit a Rejected Withdrawal Request • View and Print the Withdrawal Request • Record the outcome of the Withdrawal Request • View Student Withdrawal Request Reports • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers • Main Menu > Records and Enrollment > Student Movement > Student Withdrawals > Withdrawal Request • Main Menu > Records and Enrollment > Enroll Students > Enrollment Request • Main Menu > Records and Enrollment > Student Term Information > Term History • Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan • Main Menu > Reporting Tools > Query > Query Viewer

3. Flow for the Module Setup Approvers • Additional Activities • View Submitted Withdrawal Request • Print Withdrawal Request • View Reports Withdrawal Request Form Save the Withdrawal Request Submit the Withdrawal Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

4. Process Flow - 1

5. Process Flow - 2

6. Flow for the Module Setup Approvers • Additional Activities • View Submitted Withdrawal Request • Print Withdrawal Request • View Reports Withdrawal Request Form Save the Withdrawal Request Submit the Withdrawal Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

7. C3-WD01 Setting up an Approver

8. C3-WD01 Setting up an Approver • Description: • This function allows the School Student Registrar to Setup the Approver section. • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers

9. How to Use • Navigate to the screen via menu path • Click on the Add a New Value tab • Enter the Campus (School ID) • Click on Add • Enter the approvers data • Click on Save Refer also to Online Help

10. Navigate Navigation: Set Up SACR > Product Related > Student Movement > Setup > Setup Approvers

11. Add a New Value

12. Search for an Academic Institution

13. Search for an Academic Institution

14. Search for Campus

15. Search for Campus Select the Campus the Registrar has access to.

16. Add new Approver

17. Select Effective Date Select the date this approver is effective from as Effective Date.

18. Select Status Select ‘Active’ in the Status field to activate the list of Approvers for the school.

19. Select Staff ID Select the Staff ID of the Principal and/or Deputy Principal for the school.

20. Select Staff ID

21. Save the Approver Setup

22. C3-WD02 Update the Approver Section

23. C3-WD02 Update the Approver Setup • Description: • This function allows the School Student Registrar to Update the Approver section. • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers

24. How to Use • Navigate to the screen via menu path • Click on the Find an Existing Value tab • Enter the Academic Institution • Enter the Campus (School ID) • Click on Search • Update the approvers data • Click on Save Refer also to Online Help

25. Navigate Navigation: Set Up SACR > Product Related > Student Movement > Setup > Setup Approvers

26. Find an Existing Value

27. Search for the Academic Institution

28. Search for the Academic Institution

29. Search for the Campus

30. Search for the Campus Select the Campus the Registrar has access to.

31. Search for the existing Approver Setup

32. Update the existing Approver Setup Click on ‘+’ to add a new approver record.

33. Update the existing Approver Setup Update the record as necessary. To add a new approver to the existing list, click on ‘+’ sign. To remove an approver from the list, click on ‘-’ sign. Enter the Effective Date for the new Approver list.

34. Save the updated Approver Setup

35. Flow for the Module Setup Approvers • Additional Activities • View Submitted Withdrawal Request • Print Withdrawal Request • View Reports Withdrawal Request Form Save the Withdrawal Request Submit the Withdrawal Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

36. Flow for the Module Setup Approvers • Additional Activities • View Submitted Withdrawal Request • Print Withdrawal Request • View Reports Withdrawal Request Form Save the Withdrawal Request Submit the Withdrawal Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

37. C3-WD03 Record the Withdrawal Request with supporting documents

38. C3-WD03 Record the Withdrawal request with supporting documents • Description: • This function allows the School Student Registrar to Save and Submit a Withdrawal Request for a student • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Records and Enrollment > Student Movement > Student Withdrawals > Withdrawal Request

39. How to Use • Navigate to the screen via menu path • Click on the Add a New Value tab • Enter the Student ID • Click on Add • Enter the Withdrawal Request information • Click on Save and Submit Refer also to Online Help

40. Navigate • Navigation: Main Menu > Records and Enrollment > Student Movement > Student Withdrawals > Withdrawal Request

41. Add a New Value

42. Select a student

43. Select a student Select the Student who has requested to Withdraw.

44. Add Withdrawal request

45. Withdrawal Request

46. Select a Withdrawal Reason Select a Withdrawal Reason from the following: ‘BerpindahkeSekolahSwasta’ (Student transferring to a Private School) ‘Ibu-Bapa / Penjaga ditugaskan keLuar Negara’ (Overseas posting of parents) ‘MasalahKesihatan’ (Health Reasons) ‘BalikkeNegeriAsal’ (Moving back to Home Country)

47. Select Date of Request & Date of Withdrawal Date of Request: Date the Withdrawal is requested by the student/parent. Date of Withdrawal: Date the student will actually withdraw from school.

48. Add Remarks/Comments Enter any additional information relevant to the withdrawal request as Remarks/Comments.

49. Attach Supporting Documents Click on Add Attachment to attach the supporting document.

50. Attach Supporting Documents Click on the Browse button to select the document.