Tabs, Letters, & Memos

Tabs, Letters, & Memos Word #2

Formatting • Margins are the blank area around the top, bottom, and sides of a page • Alignment refers to the position of text between the margins • Types of alignment include • Left • Center • Right • Justified

Formatting (cont) • Line spacing is the amount of space between lines of text • A bullet is any small character that appears before an item • Example 1 • Example 2 • Example 3 • The Show/Hide button shows the formatting in the document, specifically the amount of spacing. • Show/hide button is located in the Paragraph group

Tabs • Default Tabs are .5 inches • Four Types of tabs • Left • Center • Tabs can be set by using the tab box located to the left of the ruler bar • Right • Decimal

Tabs (cont) • The path to set tabs using the paragraph group • Paragraph Group > Dialog Box > Tabs

Tabs (cont) • The tab dialog box can also be opened by double clicking on a tab on the ruler bar • Solid, dashed, or dotted lines which fill-in blank space before a tab are called • Leader lines • Dot Leader line

Tabs (Cont) • Clear Tabs • Click and Drag off the ruler bar • Move Tabs • Click and drag to new location on the rule bar

Letter & Its Parts • Letterhead • Usually located at the top of a sheet of paper • Consists of company name, address, phone/fax, website

Letter & Its Parts (cont) Letter Styles • Block Style • Each line begins at the left margin • Modified Block • Date & Signature block begin at the 3.0 position Punctuation • Open • No punctuation after the salutation or complementary close • Mixed • Colon after the salutation • Comma after the complementary close

Letter & Its Parts (cont) • Letters should be vertically centered on the page. The Path to vertically center Page Layout Tab > Page Dialog Box > Layout Tab • When no letterhead exists the writers address should appear two lines immediately above the date or below the signature block • If the composer does not type the letter the typists initials should appear below the signature block • The Enclosed or attached line indicate that there is something more in the envelope • CC on the bottom of a letter means that some have received a Complementary copy

Memo • Memo is another name for memorandum • Memos are short message sent between people in the same company or organization • The headings of a memo should be typed in all caps • Heading of a memo • TO • FROM • DATE • SUBJECT

Memo (cont) • The information in each line of a heading should all align at the same tab TO: Johnny Smith FROM: Jo Teacher DATE: March 3, 2008 SUBJECT: HOW TO WRITE A MEMO

Memo (cont) • Spacing • Body is single spaced with a double space between paragraphs • First paragraph begins with a triple space after the subject line • The reference initials are typed double spaced after the last line of a memo

Memo (cont) • Memos are different from letters and e-mails in that a memo is directed to an organization or company. A letter or e-mail is to an individual person. • Shortcuts for QUICK CAPS/Change Case • Shift + F3 • Change case button

Tabs, Letters, & Memos