Phase 2: Performance Management Change Readiness Calls November 17 & 18, 2008

1. Phase 2: Performance Management Change Readiness Calls November 17 & 18, 2008

2. AGENDA • Welcome • Follow up from previous calls • System Demonstration • Agency Readiness Checklist & System Preparation Activities • Groups for Change Readiness Calls • Schedule of calls • Open Discussion 1

3. Follow up from Previous Calls Transferring Documents Transferring in the year from one manager to another– within same agency Transferring in the year from one manager to another– across agencies Do agencies have to participate in the Phase 2 Rollout? Executive Others Clarity of what the template will look like – standard template for everyone Reference UPK Options for creating a standard plan for a specific job or position - what others did Competencies defined by leadership level – not at this time, but future enhancements we’re looking at A generic proficiency scale is available Ability to run some type of batch job to do a mass change for Reports To fields - not available 2

4. Phase 1 Agencies • Department of Administrative Services • Department of Community Health • Department of Corrections • Department of Economic Development • Department of Human Resources - OHRMD • Department of Revenue • Georgia Bureau of Investigation • State Accounting Office • State Personnel Administration

5. System Demonstration 4

6. System Preparation Activities • Agency Readiness Checklist • Review & Discussion Due Dates for Initial Preparation Activities • Group build requirements – December 12, 2008 • PeopleSoft Security forms – December 12, 2008 • Reports To updated – January 15, 2009 • Managers Access MSS - February 13, 2009 • Employees Access ESS - February 13, 2009 5

7. Change Readiness Call Groups • Going forward there will be 5 groups of calls • The objective is to put those entities who will be facing similar challenges together • Group 1 – Geographically Disbursed Agencies • Group 2 – Public Health Districts, and BOCOPS • Group 3 – Additional Agencies • Group 4 – Additional Agencies • Group 5 - CSBS • Call group information will be sent after the meeting

8. Upcoming Calls • December 9th and 10th • Update on Agency Readiness Checklist Items • Discussion of Plan Components • Overview of Change Management and Communications Plan • January – June 2009 – Biweekly Meetings – 2nd and 4th Tuesday or Wednesday • Group 1: Tuesdays 9:30 a.m. • Group 2: Tuesdays 11:00 a.m. • Group 3: Tuesdays 1:30 p.m. • Group 4: Wednesdays 9:30 a.m. • Group 5: Wednesdays 1:30 p.m.

9. Performance ManagementTalent Management Team • Ronnie Witcher, Program Director • ronnie.witcher@spa.ga.gov; 404-657-2379 • Janet Hecht, Ph.D., HR Projects Coordinator • janet.hecht@spa.ga.gov; 404-463-3534 • Al Brown, PHR, HR Consultant • al.brown@spa.ga.gov; 404-657-2848 • Kimberly Walker, MHRM, HR Specialist • kimberly.walker@spa.ga.gov; 404-657-0365 8

10. Questions, Comments, & Feedback • Question and Answer Session • Action Items • Next Steps Thank you for your participation!

11. 10