NJ Department of Education (DOE) Overview for SBOs and ECSs

1. NJASBO Academy 1October 3, 2017 Neil K. Cramer Executive County School Business Official, Sussex/Warren County State Coordinator, ECSBOs

2. DOE OrganizationOverview • Commissioner – Kimberly Harrington • Eight Main Departments will report to the Commissioner • Division of Executive Services/Chief of Staff/Assistant Commissioner– Karen Garver • Public Affairs • Human Resources • Deputy Commissioner – Peter Shulman • Chief Talent and Performance offices • Office of Certification – Robert Higgins, Director • Office of Information technology – Evan Linhardt, Director • Office of Professional Development • Office of Assessments

3. DOE ORGANIZATIONOVERVIEW • Office of the State Board – Diane Shoener • Chief Financial Officer/Assistant Commissioner – Kevin Dehmer • Office of State Monitors – Glen Forney • Office of School Facilities – Susan Kutner, Deputy Executive Director • Office of School Facilities – Bernie Piaia, Director • Office of School Finance – Yut’se Thomas, Director • Fiscal Policy and Planning – Michael Mindlin, Director • State Aid Entitlements and Payments – Cindy Lee, Director • State Aid Research and Data Analysis – Susan Ecks, Supervisor • Office of Grants Management – Ann Corwell • Office of Choice and Non-Public Schools – Jessani Gordon

4. DOE OrganizationOverview • Division of Teaching and Learning – Laura Morana, Acting Assistant Commissioner/ Chief Academic Officer • Early Childhood • Office of Teaching and Learning Support • Office of Career Readiness • Office of School Innovation

5. DOE OrganizationOverview • Division of Learning Support and Specialized Services • Peggy McDonald – Assistant Commissioner/Chief • Office of Special Education Programs • Office of Special Education Policies and Procedures – John Worthington, director • Office of Regional Achievement Centers – Katherine Gallagher, Acting Director

6. DOE OrganizationOverview • Division of Field Services – Robert L. Bumpus – Assistant Commissioner • County Offices of Education • Office of Fiscal Accountability and Compliance – Robert Cicchino, Director • NJQSAC – Pam Garozzo, Contact Person • Office of Project Management – Jim Palmer

7. DOE OrganizationOverview • Division of Legal and External Affairs – Vacant, Assistant Commissioner and Chief Legal and External Affairs Officer • Deputy Chief Legal Officer – Chris Huber • Office of Controversies and Disputes – Kathleen Duncan, Director • Office of Scholl Ethics – Kathryn Whalen, Director • Office of Charter and Renaissance Schools – Kate Czehut, Director • Office of Legislative and Internal Affairs - Vacant

8. DOE OrganizationOverview County Education Offices report to the Assistant Commissioner, Field Services – Robert Bumpus Responsible for Administering NJQSAC – Pam Garozzo (Retiring 11/1) Executive County SBOs report to the Executive County Superintendent(ECS) State Coordinator, ECSBOs – Neil Cramer Education Specialists and Child Study Supervisors report to ECS Finance and Facilities reports directly to Kevin Dehmer, Chief Financial Officer Director, Office of State Monitors – Glenn Forney Office of School Finance – Yut’se Thomas, Director Director, Fiscal Policy and Planning – Michael Mindlin, Director Stephanie Gorman, Patty Lagarenne Director, School Finance – Cindy Lee Pupil Transportation – Senior Pupil Transportation Specialists– Greg Fera, Ray Zirilli

9. DOE Organization County Office of Education • Field Office of The Department of Education (DOE) • Structure: • Executive County Superintendent of Schools (ECS) • Executive County School Business Official (ECSBO) • Education Specialist • Child Study Supervisor • ECSs, ECSBOs, Education Specialists and Child Study Supervisors not “fully staffed” for all 21 County Offices • ECSs, ECSBOs and Child Study Supervisors doing “double duty” • Advisory/Guidance role First • Regulatory/Oversight role Second

10. Key Areas of Responsibility For County Education Office • Advisory/Guidance • Board Meeting Rules and Practices • Relationships with: • CSA • Principals • Other Administration • Custodians/Maintenance personnel • Child Study Team • Teachers • Board Members • Public • Oversight • Compliance with NJQSAC, Budgets, Transportation Contracts, Grants, Certification, etc.

11. The Role of the SBA The SBA role has changed over the years • Board Secretary/Bookkeeper • Certified SBA/Teaching Background • SBA with CPA/Banking experience • All around experience • Finance • Building and Grounds • Food Service • Insurance • Transportation • Technology • Multiple Districts • Shared Service Title 18A, Title 40A

12. New Jersey Quality Single Accountability Continuum (QSAC) • District Performance Review (DPR) from 350+ items to 50+ items • Instruction & Program • Finance • Governance • Operations • Personnel Limited to SOA score only • Statement of Assurance (SOA) • Items in all five areas to be self assessed each year • Submitted each year on-line • Technical assistance from County Education Office • Submission this school year will be November 15, 2017 for all DPR’s & SOA • One Year “Look-Back” or current information for some financial data • We are in “Cycle two” which means generally about ten or more districts in each County could experience NJQSAC

13. New Jersey Quality Single Accountability Continuum (QSAC) • Districts may be eligible for the Differentiation Process • The County Office will complete a matrix of items that will help determine whether a district can receive a “pass” for the full QSAC Process. • Result will be “full” or “partial” pass of the County Office visiting the district

14. New Jersey Quality Single Accountability Continuum (QSAC) • 18-19 School year will see NJQSAC change to one DPR with five areas equal to the 5 DPR titles in place now. • There will be no Differentiation Process • There will be no Statement of Assurances (SOA) • As much work as possible will be done in our office but visits will still occur.

15. Other Items • This was the fifth year of the new Budget Software that was used for the 17-18 Budget • Programming is underway for upgrades based on user feedback • Application for State School Aid (ASSA): • NJSMART Data will be used to feed the ASSA System – Please be accurate! • Snapshot October 13 (Last school day prior to Oct 16th) • Districts will be asked to compare NJSMART files to ASSA generated files • NJSMART/ASSA verification will occur in late November/early December • State will use ASSA to determine State Aid for the 2018-2019 School Year • District Report of Transported Students (DRTRS): • Same as last year- Very little change • Internet Based • System will close 11/17/17 • Look for Broadcast shortly

16. Other Items • Transportation Contracts • September 1 is the due date for all renewal/new contracts for the school year • ESSA • NJASBO held Seminar in September • There have been multiple Broadcasts • Districts must be able to collect costs by school by the end of the school year (17/18)

17. Other Items • Lead Testing • Must submit SOA with Reimbursement Request • Must submit SOA even if you are not submitting reimbursement request • Must have submitted by 9/29/17 • Carbon Monoxide Testing • Regulation posted by DCA • Regulations took effect 9/3/17 • Discussed at Northern Facilities Training session • Contact NJ School Buildings and Grounds Association • Detectors not required in all classrooms

18. Other Items • Please use the latest copy of the Statement of Contract Costs for Superintendents. • Application for reimbursement of reduced State Aid was due 9/22/17 • State Facilities student count will be held in November/December time frame