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Compass for Croydon

Compass for Croydon. GSL’s meeting, 15 th July 2014 Tony Crackett District Compass Champion tony.crackett@ntlworld.com 07767 776711. Closing down the old. The old system is now closed to new CRB Clearance requests, including Repeat CRBs

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Compass for Croydon

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  1. Compass for Croydon GSL’s meeting, 15th July 2014 Tony Crackett District Compass Champion tony.crackett@ntlworld.com 07767 776711

  2. Closing down the old • The old system is now closed to new CRB Clearance requests, including Repeat CRBs • Clearance requests that have been submitted to the system will continue to be processed. • 28th July MMS will be shut downfor about 2 weeks. • Emergency requests for information via HQ only • A District Directory will be circulated with as up-to-date information as possible before 28th July. • Access to Programmes on Line and Print Centre will not be affected.

  3. Opening up the new: 1 • Adult (incl. Scout Network) records will be available on Compass • Priority users with individual functionality needs: • Appointments Secretary • Training Manager • District Commissioner • District Secretary

  4. Opening up the new: 2 • Priority for data checking: • Adults with more than 2 roles • Adults with roles outside District/County • Network Members • Groups with more than one of a section • Explorer adults • Any known queries unresolved by 28th July • The main changes • Section Scouters and Sectional Assistants will be linked to their SECTION, not just the Group • If they are running two sections, we need to record those roles – easier done after Compass is live.

  5. Opening up the new: 3 • Involving GSLs • Making sure all GSLs have a personal logon and have used it • Checking the relevant roles of their Adults • Involving all adults (extracts from POR) • Compass must contain accurate and up-to-date information on all youth, adult Members and Associate Members of the Association as well as connected individuals such as Executive Committee Members, Occasional Helpers and relevant parents/carers. • Adult members are responsible for maintaining their own data e.g. name, address, contact details either directly or via a nominated individual.

  6. Preparing Youth Data (by end September) • Spreadsheet format (from what you have OR downloaded from OSM) one per section. • I have a template but am holding it back until User Acceptance Testing is complete in case it changes • Youths moving sections. I suggest that the Sending section is most likely to have complete data, so should submit the personal details, otherwise there is a risk of one person having two records. Particularly true for Scout to Explorer. • Spreadsheet will upload to a secure website (details later) • Let me know as soon as possible if you have problems.

  7. Support • User guides for individual processes at http://compassuserguide.scouts.org.uk/not 100% complete yet • Collected User Guides for roles • Video clips • A Training database where you can try things out (DON’T PUT REAL PERSONAL DATA IN)

  8. My Objectives • Significantly cleaner adult data than before • Minimum disruption to Scouting routine • All Groups able to load youth data at end of September • Everything clean for Jan 2015 census • Only then will I be trying to actively encourage using the other features – you may be ahead of me.

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