1 / 11

Lee College of Engineering Organizational Review Project (Fall 2003 – Present)

Lee College of Engineering Organizational Review Project (Fall 2003 – Present). Objectives of the Project. Optimize use of staff resources Focus on improving processes and skills Position the college for the future Explosive growth (50% increase last 5 years) Research mission

keon
Download Presentation

Lee College of Engineering Organizational Review Project (Fall 2003 – Present)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Lee College of EngineeringOrganizational Review Project(Fall 2003 – Present)

  2. Objectives of the Project • Optimize use of staff resources • Focus on improving processes and skills • Position the college for the future • Explosive growth (50% increase last 5 years) • Research mission • Resource allocation • Distributed environment

  3. Staff Interviews • Project team conducted interviews with: • Office staff • Lab staff • Accounting support staff • Purpose: • Understand what work is done • How work is done • Skills required to do work • Opportunities for improvement

  4. Process Improvement Priorities • Advising, educational lab management, and procurement of equipment/supplies • Eliminate duplication • Automate • Standardize • Hold people accountable for quality • Optimize use of resources • Improve communication • Centralize/decentralize work processes based on distributed environment

  5. New Organizational Structure • Matrix lab/technical staff to departments • Move from Office Assistant role to • Student Services Specialists • New positions • Business Services Specialists • Establish Process Owners • FAIT team leader • Training and orientation • Oversight and measurement • Standardization • Communication • Continuous improvement

  6. Lab/Technical Staff Structure • Technical staff managed centrally • Some technical staff co-located with a department • Meet the needs of teaching laboratories and research • Dotted line reporting to departments • All technical staff available for special projects • Facilities person • New position • Primary responsibility - Science and Technology Building • Other college-wide facilities responsibilities

  7. Student Services Specialists • Basic advising and advising “triage” • Advisor assignments and appointments • Student recruitment • Student records and reports • Course schedules and classroom reservations • Special Requests and Permits for Transient Study • Assessment support (ICAP and survey administration) • Student permits, authorizations and registration • Student correspondence, including mass emails • Databases and websites • After hour building access • Departmental mail • Faculty clerical report to support students/instruction

  8. Business Services Specialists • State budgets • Contracts and grants • Basic policies, procedures, and guidelines • Budget support • Equipment/supply procurement process • Faculty travel • Faculty recruiting, hiring, and RTP • Position Action Request Process • Student hiring (including I-9) and time cards • Faculty, staff, and student payroll • Related databases, records and reports

  9. Next Steps • New job descriptions to clarify expectations • Positions tailored to needs of the individual units • Implement Business Services and Student Services FAIT (underway) • Training • Process improvement

More Related