Department of Bibliography: activities at the university and for the university

1. Department of Bibliography: activities at the university and for the university Signe Jantson Head of Department of Bibliography Katrin Bobrov Head Librarian of Department of Bibliography Aiki Tibar Bibliographer of Department of Bibliography

2. Original databases

3. Database PUBL The first bibliographic tasks bibliography of the Transactions of Tallinn Polytechnic Institute (1958) bibliographic list of books published by the teaching staffin 1945–1958 (1959) Published articles about Tallinn Polytechnic Institute have been bibliographed since 1976 At present, we generate a database PUBL thatincludes the publications of TUT staff and aboutTUT

4. Database PUBL • As of today, there are 46,253 descriptive records in the databaseInformation is currently acquired from various sources: • new books in the acquisition department of the • library • Estonian journals • Estonian newspapers • Estonian ResearchInformation System(ETIS) • the web of TUT, e.g. documentation

5. DatabaseISIK contains biographical data oftheTUTacademicstaff launched in the 1960s includes the data of 4,675 persons the database is for in-house use

6. Database incorporates the following data: name the years worked at TUT the present post – position that the person currently holds department – the unit where the person currently performs his / her tasks the career at TUT other employment the data about the birth and death – date and location education academic degree additional information – other organisationalactivities, rewards, etc

7. Database TEHN Estonian articles on technology 1918-1944 Eesti tehnikaartiklid 1918-1944 – afour-part bibliography of Estonian articles on technologyhas been published on the basis of the database

8. The bibliographic collection has been awarded twice with the prize for the best bibliography in Estonia in 2000 and2012

9. Database DISS was launched in 1998 and is reaching its final stage A print publication will include the following: master’s theses that were defended at TUT in 1939-1940 The recognitions (renaming) of the so far valid academic degrees in the mid-1940s at the request of TUT documents on granting the teaching staff of TUT academic degrees for their previous research without defending thesis in the mid-1940s candidate’s and doctoral theses that were successfully defended at TUT in 1946–1991, including the theses for which the Higher Evaluation Committee did not grant a diploma (did not grant the approval) doctoral theses defended at TUT in 1992–1999

10. The database of Estonian articles – Index Scriptorum Estoniae ISE sub-database about technology, industry and information technology descriptive records of articles published in eleven Estonian journals of technology in TUT newspaper Mente et Manu in serials issued by TUT

11. The Estonian Research InformationSystem(ETIS) has been on theagenda sincethe August of 2006 Since January 2007 library is the managerof publication's part of thedata- base The Department of Bibliography also manages theArchival Collection of TUT Publications

12. The first exhibitions introducing TUT andits staff were displayed in 1976 http://www.ttu.ee/raamatukogu/uldinfo/naitused/ulikooli-peahoone-fuajees/

13. Bibliographies have been compiled since 1975

14. What is ETIS? The Estonian Research Information System = ETIS (Eesti Teadusinfosüsteem) Estonian Research Portal – public section of the Estonian Research Information System

15. History of ETIS • ERIS (Estonian Research Information System, predecessor of ETIS), 1999-2006 • need for large scale developments (real-time multi-partner dynamical system) • 2006 spring the launch of ETIS with pre-installed data (users, publications, projects etc) • Now ETIS has 10 000 applications and reports, 8500 projects, 33 000 registered users, 135 000 publications …

16. ETIS goal is to • be an information channel and a tool for researchers and R&D institutions • be a place where researchers can submit grant applications and reports • be a place where financier can process applications, reports and reviews • be a state register of R&D institutions, researchers, financiers and research activity • be a gateway to Estonian science landscape • be a place where users and visitors can read news and chat in the forum about research • be a place to get fast and adequate R&D statistics • be a trusted data repository

17. Result • information is collected to single database • adequate and fast R&D overview • information exchange environment • consistent data quality • harmonized requirements and procedures • saving resources

18. University and library • university administrator • system management, users accounts • confirmers • consistent data quality, classifications

19. Classification of publications in ETIS • articles in journals • a book/monograph • articles in proceedings/a chapter in a book or in a collection • editing scientific publications • published meeting abstracts • other publications • For more information look http://www.etis.ee

20. Database PUBL • Descriptive records of publications: • publications by the staff of TUT: professors, researchers, etc. • publications about TUT and its staff • ArchivalCollection of TUT Publications

21. Database PUBL • started in 1995 • covers publications since 1990 • new software in 2010

22. Search form

23. Search results: books

24. Description of the book

25. Search results: articles

26. Description of the journal article

27. Indexes in the database PUBL • authors • departments/units of TUT (author affiliation) • titles (articles, books) • sources of the articles • publication places • publishers • subject words (publications about TUT) • keywords

28. Database PUBL: use of the data • answering questions • bibliographies • lists of publications in the TUT yearbook • exhibitions in the university

29. THANK YOU!