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Time Management for Busy Academics

Time Management for Busy Academics. Professor Carol Miles New Faculty Orientation 2014. Adapted in part from “Doing What Matters First: Time Management for Busy Professors” by Tim Slater, University of Wyoming. Busy Academics. The best thing about being a professor is the flexibility …

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Time Management for Busy Academics

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  1. Time Management for Busy Academics Professor Carol Miles New Faculty Orientation 2014 Adapted in part from “Doing What Matters First: Time Management for Busy Professors” by Tim Slater, University of Wyoming

  2. Busy Academics The best thing about being a professor is the flexibility … you can work any 80 hours a week you wish! -Tim Slater, University of Wyoming

  3. Priorities What are the top priorities of academic staff? Teaching Research Committees RHD supervision Dissemination / travel Grants / awards Any time for family, sleeping, eating, health?

  4. Priorities Individually: What are three job-related things you wish you were doing MORE of? If you could do just ONE of those three things on your list really well that would help you progress professionally, which one is it and why? At your table: Ask volunteers to share ONE of the items. (Focus on areas of improvement, not solutions)

  5. Where does the time go? Email Student requests Lesson prep Marking Committee work Travel (can be a hidden time thief!)

  6. What is YOUR worst time thief?

  7. Maintaining Focus What do you need to focus on? How do you eliminate distractions? What does success look like? How do you get there?

  8. Covey’s Four Quadrants

  9. Dealing with email More often than not, email falls into category 4 of Covey’s diagram How often should you check your email? Do you read emails and put off answering them? OHIO: Only Handle It Once How quickly do you respond to emails from students and how often?

  10. Organization Identify priorities and timelines by working backwards from deadlines • Spend the first ten minutes each day doing this • Organize calendar with colour coded reminders and time dependent to-do lists • Include personal items such as exercise, social events, car maintenance, etc • Establish a catch-up day for items that have been put off (Fridays?) NOT on the weekend!!!! • Set a minimum allowable amount of writing each day (ie: 500 words before checking email)

  11. Other time management strategies Which of the following works for you and why? To-Do lists Calendars Goal setting Saying “no”

  12. Scenario As a new academic, you are teaching two courses (a first year course with 400 students and 6 tutors & a third year course with 50 students and 1 tutor). You are expected to apply for 1 grant and publish 1-2 journal articles within your first year. You have also been approached to sit on two committees and supervise 1 RHD student. How do you cope?

  13. Make a plan Write down 3 things you will do in the next two weeks to enhance your time management skills What is 1 thing that you will stop doing?

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