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Rock-Paper-Scissors: Paper versus Computer

Rock-Paper-Scissors: Paper versus Computer. By: Tabitha Fineberg Education Coordinator – Tufts Medical Center tfineberg@tuftsmedicalcenter.org (617) 636-2603. Which would you prefer?. Office A. Office B.

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Rock-Paper-Scissors: Paper versus Computer

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  1. Rock-Paper-Scissors: Paper versus Computer By: Tabitha Fineberg Education Coordinator – Tufts Medical Center tfineberg@tuftsmedicalcenter.org (617) 636-2603

  2. Which would you prefer? Office A Office B “Americans throw away enough office paper each year to build a 12-ft high wall stretching from New York to San Francisco – that’s 10,000 or so sheets per person” – Reduce.org

  3. Disadvantages to going paperless • Human error • Learning curve • Technologically unsavy colleagues • Online security • Accessibility issues • Bugs and breakdowns • Time

  4. Advantages to going paperless • Everything is centralized into one location • Reduces clutter and offers a calming atmosphere • Provides better and faster customer service • Simplifies sending documents • Provides better security and protection • Fire • Water damage • Unauthorized people accessing your office

  5. Advantages to going paperless (cont.) • It takes a lot longer to pull a piece of paper than it does an electronic copy of a document • Paper items can be misfiled and lost • Materials can be accessed from offsite • Cost reduction • Paper, ink and binders • Storage, copying, shipping, printing, postage, diposal and recycling charges • It’s green!!!

  6. Supplies needed • Your computer • A scanner; preferrably one that reads color and performs double sided scans • Access to a shared drive • External drive • USB sticks • Offsite storage facility

  7. Steps to a paperless office • Create a priority list • Set up your infrastructure • Security access • Folders • Backup system • Incorporate protected time into your schedule • Ask the Volunteer Services office for assistance • Recycle/Shred/Toss anything that isn’t important or is a duplicate

  8. Steps to a paperless office (cont.) • Orientation manuals/curriculum should be put on the shared drive and given out on a USB stick • Unscannable files should be sent to an offsite storage facility • Resident files should be uploaded using a software like New Innovations • Curriculum, duty hours, evaluations, test scores, licensure, visas, ECFMG certificates, conference attendance; all can be tracked and generated centrally.

  9. Examples Desktop Shared Drive

  10. Desktop Examples

  11. So which option have you chosen? Office A Office B

  12. Questions???

  13. Thank you for your time, please feel free to contact me if you have any questions. Tabitha Fineberg Education Coordinator tfineberg@tuftsmedicalcenter.org (617) 636-2603

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