SUPERVISOR SAFETY REFRESHER

1. SUPERVISOR SAFETY REFRESHER Training and Education Command Building 2300 MCB Quantico VA Phone 703-432-2228

2. Continue a more conscious awareness and interest in mishap prevention Continue to remind you of yourresponsibilitiesmandated by law and directives Review required procedures and programs to fulfill your responsibilities and resolve applicable issues OBJECTIVES

3. PUBLIC LAW 91-596 WILLIAMS-STEIGER ACT OF 1970 Requires a safe and healthful working environment Requires employers and employees to follow safety procedures

4. Safety Directives & Orders • Public Law 91-596 • Executive Order 12196 of 1980 • DOD Instruction 6055.1 • NAVMC Dir 5100.8 • Marine Corps Order 5100.29A W/CH1 • Marine Corps Base Order P5100.1C

5. Safety Directives & Orders • Public Law 91-596 • Executive Order 12196 of 1980 • DOD Instruction 6055.1 • NAVMC Dir 5100.8 • Marine Corps Order 5100.29A W/CH1 • Marine Corps Base Order P5100.1C

6. SAFETY INSPECTIONS (NAVMC 5100.8, MCBO P5100.1C) Qualified Inspector Accompanied with Employee Rep. Provide In/Out Brief Imminent Danger Written Report Follow-Up Annually High Hazard Unannounced Daily Supervisor Monthly USR/CDSOContinuous Employees

7. Supervisor’s Responsibilities • Investigate & report mishaps • Correct unsafe / unhealthful conditions • Provide personal protective equipment • Ensure personnel are medically evaluated • Review Command Industrial Hygiene Survey • Know the prerequisites of the job • Conduct a job hazard analysis • Review the precautions • Conduct day to day inspections • Acknowledge safety behavior • Train personnel • Document training

8. Provide Training: • New employees/INDOC (Initially) • Annually • New processes • Updated procedures • Employee poor work practices • Non-routine tasks • Periodic Safety Topics • After an injury (back etc.)

9. Training Should Include: • Sight and Hearing • Personal Protective Equipment • Lead, Cadmium • Asbestos Awareness • Hazard Communication • Lockout Tagout • Ergo / Back Injury Prevention • Periodic Safety Topics

10. Employee Responsibility • Comply with Safety standards • Attend required safety training • Report observed workplace hazards • Knowledge/awareness of hazards recognized in commands industrial Hygiene survey • Immediately report to his/her supervisor : Injuries, occupational illnesses or property damage resulting from a mishap Any “near miss” occurrence

11. Employee Rights • Informed of OSH hazards • Trained in safe & healthful work practices • Protected from dangerous occupational situations that could cause harm • Protected from discrimination as a result of filing a notice of unsafe or unhealthful conditions report • Informed about hazardous materials

12. Ways to Report Unsafe/Unhealthful Working Conditions • Employees oral report to supervisor • Safety Representative • Quantico MCB Safety Division • Quantico MCB CO • Anonymous • Form NAVMC 11401 (Unsafe/Unhealthful Working Conditions)

13. Employee Report of Unsafe or Unhealthful Working Conditions (NAVMC 11401) • Must be posted on official bulletin board. • Employees submit to Safety office - may be anonymous • Safety Office logs • Acknowledge receipt to originator • Discuss seriousness • Notify supervisor • Investigate • Respond by written report within 10 days • RETAIN RECORDS FOR 5 YEARS

14. What is a Mishap? • Any unplanned or unexpected event causing: • Injury to USMC military personnel on or off duty • Injury to on-duty USMC civilian personnel • Injury to non-USMC personnel as a result of Marine Corps operations • Occupational illness to USMC personnel • Death • Government Material loss or property damage • An explosion of any kind whether damage occurs or not

15. Investigate a Mishap • Ask the following questions: • Who ? • What? • When? • Where? • Why? • Investigate and determine the root cause • How!

16. Factors that Cause Mishaps • Unreported safety hazards • Not using proper personal protective equipment (PPE) • Not paying attention • Fatigue • In a hurry • Horseplay • Anger • Defective equipment

17. Preventing Mishaps • Attitude • Communication • Training • Compliance • Inspections • Investigation • Proper Maintenance

18. Preventing Mishaps

19. How to Get Employees Back to Work Job Engineering Light Duty Retrain Find Jobs in Other Areas Change attitude of Supervisors toward injured employees

20. MISHAP REPORTING REQUIREMENT FOR CIVILIANS Form CA-1 or LS-202 must be completed by the supervisor for every mishap (lost time or no lost time) Civilian employees should go to military medical facility before seeking private physician care Except in an emergency Call 911

21. Industrial Hygiene Survey (IHS) • Task analysis • Engineering controls • Administrative controls • PPE requirements • Chemical identification • Indoor Air Quality • Ventilation • Lighting • Exposure levels • Reproductive hazards Old way to conduct IH Survey

22. Personal Protective Equipment • Found in IH Survey • Indicates what type PPE must be worn • Post in work center • PPE training annually

23. Purpose of Hazcom Program • Reduce hazardous material usage • Reduce hazards in the workplace • Reduce hazardous waste • Protect the environment • Provide significant cost savings to the Marine Corps • Comply with Federal, State, and Marine Corps safety and health regulations

24. AUTHORIZED USE LIST (AUL) • “Employers shall develop a list of the hazardous chemicals known to be present....” • 29 CFR 1910.1200 (e)(i) Ensure all MSDS’s are approved through NREA prior to purchase of hazardous material

25. Common Office Hazards • Slips, Trips, & Falls • Workstation Design • Housekeeping • Noise • Ventilation • Fire Hazards • Exits & Egress • Electrical • Heaters & Fans • Lifting • Faulty Equipment

26. Preventing Office Hazards Emergency Evacuation Plan: - Procedures for emergency escape - Account for all personnel after evacuation Fans: - Fan guard with openings no larger than ½ inch - Position fans to avoid hands or clothing from being caught - Check cords and plugs Heaters: - Must have tip over switches - Must be plugged into a wall outlet

27. Preventing Office Hazards (cont’d) Housekeeping: - Tape cords in travel areas - stack boxes neatly and at an acceptable level - Maintain at least 3 feet distance between desks - Maintain 28 inches of egress from each employee’s work area Exits: - Don’t block the exit or aisles - Make sure exits are labeled - Check emergency lighting

28. Ergonomics Training • Supervisor’s Training shall include: • Categories of Workplace Disorders • Indicators and symptoms for WMSDs • Risk Factors that contribute to WMSDs • How to use the 3 controls to minimize WMSDs 1st Engineering Controls 2nd Administrative Controls 3rd Personal Protective Equipment • How to conduct a work center analysis

29. What Is Ergonomics? • Ergonomics is derived from two Greek words • Ergon meaning = Work • Nomos meaning = Principles or Laws • Ergonomics = The Science of Work • Ergonomics is not new. The phrase was first coined in 1857 by the Polish scholar, philosopher and naturalist Wojciech Jastrzebowski

31. Common Definitions: Ergonomics is essentially fitting the workplace to the worker Fitting the Task to the Human ~ Grandjean 1990 Ergonomics is the science of fitting the job to the worker ~ JJ Killer and Associates OSHA Compliance Manual The better the fit the higher the level of safety and worker efficiency

32. Housemaid’s knee Writer’s cramp Washer woman’s sprain Clergyman’s knee Tailor’s ankle Weaver’s bottom Dustman’s shoulder Historic Occupational Disorders

33. Categories Broad category of injuries and disorders called MusculoSkeletal Disorders (MSDs) MSDs are not caused by acute trauma Occur slowly over time Repeated trauma to the soft tissues Muscles Tendons Ligaments Joints Nervous system MSDs can happen to anyone from office workers and industrial employees to athletes and hobbyists

34. Work-related Musculoskeletal Disorders (WMSDs) WMSDs are MSDs that are caused or made worse by work methods and environment. They occur when the physical capabilities of the worker do not match the physical requirements of the job. Common WMSDs: Tendonitis, Epicondylitis (Tennis or Golfer’s Elbow), Bursitis, Trigger Finger, Raynaud's Syndrome, Carpal Tunnel Syndrome, and Back Strain

35. WMSDs Go By Many Other Names: Repetitive Strain or Stress Injury (RSI) Repetitive Motion Injury (RMI) Cumulative Trauma Disorder (CTD) Overuse Syndrome Activity-related Pain Syndrome Ergonomics can help prevent WMSDs that are caused or irritated by working conditions

36. Engineering Techniques Engineering techniques are the preferred mechanism for controlling ergonomic hazards This may entail redesigning the work station Incorporating ergonomic tools to reduce the demands of the job such as exertion, repetition, and awkward positions

37. Administrative Controls Controls such as: Rotating employees to jobs with dissimilar physical requirements Establishing work/rest schedules Training employees to use appropriate work methods when engineering controls are not feasible

39. Job Hazard Analysis (JHA) The Job Hazard Analysis identifies safety hazards in the workplace. It breaks each job into process steps making it easier to identify and eliminate hazards.

40. Who Should Perform a JHA? The JHA should be completed by someone who is familiar with and knowledgeable of the process. The person should be knowledgeable, but objective. People who work frequently on the task tend to get comfortable, and can overlook hazards others would spot.

41. Step 1Observe the Job Observe employees in the regular performance of the job. Videos, photos, notes, and sketches are good tools for recording observations. It is important that the observer is completely independent of the work. Ensure that the employee know the purpose of the observer, and the don’t change any of their usual work practices.

42. Step 2 Break Job Into Steps • Each job should be broken down into individual steps. • Make sure that each operation has its own step. • Should be written in simple terms that anyone could understand.

43. Step 3 Describe the Hazards • Describe the hazards in each process step. • What could go wrong? What could happen during this step? • Don’t forget less thought of hazards, such as over-exertion and ergonomics.

44. Step 4 Identify Control Measures • Identify the control measures for each step in the hazard analysis. • Use the Hierarchy of Controls when evaluating options for hazard control. • Sometimes the best way to eliminate a hazard in a job step is to change or eliminate that job step. Engineering out the hazard or changing the process is always preferable. PPE should be a last resort, used if the hazards could not be removed.

45. Step 5 Review and Implement • Once the JHA is completed, it should be reviewed by someone with authority to implement changes. • Assessors should follow up to make sure that their recommendations have been acted upon. • The JHA’s should be logged and filed for future reference.

46. REVIEW • Supervisors Responsibilities for Providing Safe and Healthful Work Places • Training (employees) • Standards • Accountability/Employees Responsibilities • Inspections • Hazard Reporting • Mishap Investigation and Reporting

47. Self Smart

48. Questions Remember – Annual Refresher