I Got You Babe ! Partnering Between the Central Office and Departments

1. I Got You Babe! Partnering Between the Central Office and Departments Derick Jones Departmental Financial Manager Medical Genetics Institute Cedars-Sinai Medical Center Wayne Brown Director of Finance Neuroscience Center Rutgers, The State University of New Jersey Teresa Hendrix Assistant Director Office of Sponsored Research Texas Christian University

2. These are the Institution’s polices Did/do you understand the polices You are only a department I am the Central Office Historical Relationships and Challenges Central Departments

3. Thus the battle continues

4. A Cultural Shift took place Central Offices Departmental Interpretation • Policy and procedures • Audit

5. Central and Department • More with less • Lack of Professional Development • Cultural perception • Cross Training from Cradle to Grave We are a TEAM

6. Challenges and Hurdles to Successful Partnering • The Mt. Olympus Complex • Dumb and Dumber Syndrome • The “Terrible Twos” of Research • The calamity of missed communication • Identity Crisis

7. From Olympus to the Trenches • It’s a mental perception

8. Sesame Street or Teletubbie? • How basic do I have to get for them to get it?

9. Ownership • Who’s grant is it anyway?

10. Language Barriers • Communication is the Key

11. Understanding your Role • Clear definitions of roles in the cycle of grants.

12. Bonus: Sharing is caring • Sharing information: The cradle to grave approach.

13. Solutions for Successful Partnering • Bridging the Gap between Department and Central • Training is Fundamental • Information Sharing • Enhanced Communication • Learning Your role in the cycle

14. Bridging the Gap • Develop a working relationship • Create a sense of Partnership • Foster a shared vision from an intuitional perspective

15. Training and Development • Do a needs assessment for the department on your current resources • Focus on a broad approach to training that involves both central and department. • Create working groups designed to address challenges in research administration that are impacting your institution.

16. Information is the key to success • Create a central resource site for shared information • Create training modules and brownbag sessions • Plan a day to visit your peers site and study their job and duties • Promote cross training • Start a CRA training group

17. The Beauty of Communication • Listen • Learn the language of your peers • Create Opportunities for dialogue

18. Everyone has a role • Understand everyone’s role in the cycle of a grant • Understand the importance of cross training • Work expeditiously and continuously to bridge the gap

19. No Path? Power of Choice: Make One • Does your institution have a formal training program for career advancement? • Does your institution have an informal training program for career advancement such as mentoring? Ask someone you trust to mentor you… • Does your HR department offer learning series? If not, make the suggestion! • On-campus lectures in the School of Management/Business or other applicable academic disciplines.

20. I got you Babe! Be the agent of Change – It starts with you

21. Questions?

22. Thank You! • Derick Jones jonesdf@cshs.org (310) 423-6463 • Wayne Brown • wayneb@andromeda.rutgers.edu • (973) 353-3305 • Teresa Hendrix • teresa.m.miles@tcu.edu • (817) 257-7516