Work Health and Safety

1. Vocational Education and Training Training Toolbox Series ICA11v1.0 Information, Digital Media & Technology Cert I, II and III Work Health and Safety Section 4

2. Work Health and Safety Implementing a WHS Management System

3. Work Health and Safety Table of Contents Section 4 – Implementing a WHS Management System The WHS Plan Slide - 04 WHS Integration Slide - 05 WHS Management System Structure Slide - 06 Operational Participation Slide - 14 Communicating WHS Information Slide - 15 WHS Training Slide - 18 New Employee Induction Slide - 20

4. Work Health and Safety Defining Resources • There are two basic areas where there is a need to have resources available. • Internal: •   Financial •   Personnel •   Assets •   Time • External •   Consultants •   Training providers •   Employer/Industry groups • Trade unions Internal & External

5. Work Health and Safety WHS Integration • The WHS function integrates into other functions of a business. • Examples of this are: •   Environment policies and programs •   Tender and purchasing process •   Budgeting •   Record keeping and documentation •   Appraisal and performance reviews •   Communication and reporting •   Training WHS Communication Environment Purchasing Training Budgeting Reviews Records

6. Work Health and Safety WHS Management System Structure • The type of structure would depend on: •   The size and diversity of the operation •   The risk nature of the workplace activities •   The structure of the business •   Number of workers •   Management structure •   Existence and types of other systems

7. Work Health and Safety WHS Management System Structure • The management would be expected to: •   Ensure all risks are assessed •   Employees receive appropriate WHS information •   Make financial provisions or safety equipment •   Ensure implications of new processes are fully assessed •   Ensure that WHS rules and procedures are developed •   Encourage workers involvement in WHS committees • Consider the WHS committee’s recommendations

8. Work Health and Safety WHS Management System Structure • The Safety Officer would be responsible for: •   Checking the adequacy of risk assessments • Checking the adequacy of risk control plans •   Organising training and induction courses for employees •   Informing workers of current WHS issues •   Informing employee representatives of current WHS issues •   Co-ordination and distribution of WHS information

9. Work Health and Safety WHS Management System Structure • The Safety Officer would also maintain all WHS records and documentation including: •   Risk assessments • Risk register •   Training records, registers and plans •   Induction records •   Hazard/Incident/Injury reports •   Accident investigation reports • Workplace inspection reports • Minutes of WHS Committee meetings • Corrective actions register • Performance measures

10. Work Health and Safety WHS Management System Structure • Supervisors would be responsible for carrying out the following functions: •   Induction and training • Ongoing training •   Inspections •   Risk assessments •   Standard operating procedures •   Hazardous substances • Reporting • Communication

11. Work Health and Safety WHS Management System Structure • Employees/workers/staff would be responsible for ensuring his or her work environment is safe by: •   Complying with all legislation and company policies • Taking all action to avoid, eliminate or minimise hazards •   Making proper use of all safety devices •   Not wilfully risking the health and safety of any person •   Seeking advice on hazards before carrying out new work •   Being familiar with emergency evacuation procedures • Being familiar with using emergency equipment

12. Work Health and Safety WHS Management System Structure • Contractors are responsible for: •   Identifying and assessing potential health and safety risks •   Obtaining permits to work from the relevant authorities •   Ensuring that all equipment being used has been tested •   Training their contract employees in safe work methods •   Undertaking their own regular safety •   Communicating when work may impact on WHS •   Investigating and reporting any hazards or accidents •   Using personal protective equipment required by law

13. Work Health and Safety WHS Management System Structure • Visitors/Suppliers would be responsible for: •   Cooperating with operational requirements •   Not interfering with the company’s WHS management system •   Following instructions from the company personnel •   Provide assistance in safety training of their equipment 

14. Work Health and Safety Operational Participation • Interaction in WHS programs includes events such as: •   Review of WHS procedures •   Consultation on any changes to WHS systems and programs •   Informing of any changes to WHS laws or regulations •   Having the choice of WHS representation • Having a complete and up-to-date listing of WHS personnel 

15. Work Health and Safety Communicating WHS Information • Communicating WHS information can be achieved in many ways. • Some methods may include: • WHS introduced through induction programs • WHS policies published on workplace posters • WHS policies stated in the company’s communications •   Training sessions, seminars and WHS meetings •   Suggestion boxes or programs •   Multimedia presentations – videos, CD ROMs, DVDs, etc •   Written correspondence – memos, emails, letters, etc WHS

16. Work Health and Safety Communicating WHS Information • The WHS information communicated must be: •   Current information •   Relevant to the receiver and workplace •   Easy and simple to understand •   Supported by senior executives  Current Relevant Simple Support

17. Work Health and Safety Communicating WHS Information • The audience receiving this information could include: •   Workers and staff of the company •   Suppliers to the company •   Consultants/contractors to the company •   Trade unions • Employer/industry representatives • Regulatory authorities • The community

18. Work Health and Safety WHS Training • Training is the most important part of WHS management. • Records should be kept showing the following information: •   Trainee’s name •   Training content •   Trainer •   Date completed • Training assessments and competencies attained WHS Records

19. Work Health and Safety WHS Training • There are numerous training sources of WHS training. • They include: •   Training organisations •   Consultants •   ‘Train the Trainer’ programs •   Seminars • Workshops • Suppliers/manufacturers • User manuals/MSDS • Internal training WHS Training

20. Work Health and Safety New Employee Induction • A new employee should be informed of WHS policies and procedures during induction. • Some points that should be included in an induction program: • Introduce the company • Introduce general policies and procedures • Introduce specific WHS policies and procedures • Review the job role/tasks, etc. • Review training needs for job and WHS

21. Work Health and Safety End of Section 4