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Developing Your Student Organization at FGCU

Developing Your Student Organization at FGCU. Presented by Sendi Colquitt Coordinator for Student Organization Development. AGENDA. Organization Development EagleLink Event Planning Process Resources. LEARNING OUTCOMES.

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Developing Your Student Organization at FGCU

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  1. Developing Your Student Organization at FGCU Presented by Sendi Colquitt Coordinator for Student Organization Development

  2. AGENDA • Organization Development • EagleLink • Event Planning Process • Resources

  3. LEARNING OUTCOMES • Gain knowledge and understanding of student organization resources, policies, and involvement opportunities. • Develop collaborative relationships with student organizations, University departments, and community partners. • Identify all aspects of a successful event/program. • Familiarize oneself with the resources provided by EagleLink.

  4. ORGANIZATION DEVELOPMENT Policies, Procedures & Group Development

  5. STARTING YOUR ORGANIZATION

  6. OFFICER & MEMBER ELIGIBILITY Membership open any student enrolled at FGCU

  7. INELIGIBLE OFFICERS: APPEALS PROCESS

  8. OSI RESOURCES • Computer Stations • Printing, copying & faxing • Printing (must have flash drive) • Copying – Black & White (colored paper); 50/day • Poster Machine – 4 per event (must have flash drive) • Paper and Paint Supplies for Banners • Banners must be removed no later than 48 hours following the conclusion of the advertised event • Banners that advertise perpetual meetings or are general advertisement banners may be hung during the semester, but will be removed after two weeks if space is needed for additional banners.

  9. RSO EMAIL REQUEST To request an email contact Sendi Colquitt at scolquitt@fgcu.edu with the following: • Subject line should be "Email Address Request" or "Password Reset Request" • Name of primary contact UIN • Organization Name For Email Address Requests: Provide the desired email address For Password Resets: Provide the current email address

  10. FGCU POLICIES AND PROCEDURES

  11. HAZING Florida Gulf Coast University, Student Code of Conduct -- H. Hazing Hazing is: • A violation of the FGCU policy and Florida State Law • Typically in the form of physical risk or mental distress • harmful to individuals, groups, and the university • Found in alltypes of student organizations

  12. STUDENT ORGANIZATION CONDUCT Examples include: Forgery, misuse of funds, misuse of alcohol, etc. • Probation • Restrictions • Disciplinary suspension or expulsion

  13. LEAD TEAM: ORGANIZATION DEVELOPMENT

  14. STAGES OF GROUP DEVELOPMENT

  15. MEMBERSHIP, RECRUITMENT & RETENTION Elevator Speech The GRAPEs Principle Individuals join organizations for… Growth Recognition Achievement Participation Enjoyment • Strengths • Top Three Adjectives • What do we stand for? • What do we offer? • Use everyday language • No more than a minute long

  16. MEETING MANAGEMENT 5 Keys Ideas to Change Up Meetings Invite outside speakers Theme meetings Food! Surprise outings Teambuilding Meeting • Have a clear agenda and goal • Start on time, end on time • Develop a decision-making system • Follow-Up • Keep Things Interesting

  17. ADVISING YOUR ADVISOR • Set expectations. • If possible, choose someone who shares some of the same interests of your organization. • Provide a clear understanding of your organization’s purpose as well as what will be required of them in their role, duties and time commitment. • Determine what support looks like to you: • Attending events • Being present/available • Encouragement • Open communication

  18. EAGLELINK

  19. EAGLELINK: What Is It? • Online platform to help student orgs on college campuses run more efficiently • Register your RSO • Submit domestic travel forms • Submit Event Planning Forms • Submit Senate Bills • How-To log in tutorial on OSI website • Benefits of EagleLink training in September

  20. TRAVEL (Local & International) Domestic • Submitted 3 weeks in advance on EagleLink • Keep a copy of all emergency contact information for the duration of the trip International • Paperwork completed 6 Months in Advance • One officer must meet with Coordinator for Student Org Development Insurance • FGCU does not provide insurance • Not required for domestic travel • Required for international travel

  21. EVENT PLANNING Space Reservations, Forms & Resources, FAQS

  22. EVENT PLANNING FORM • Guides you through the risks and details of your event • Must have confirmation of location whether on or off campus

  23. EVENT PLANNING FORM: WHEN DO YOU NEED IT? Events held outdoorsEvents with alcoholEvents in which food is served to the general publicEvents in which large crowds are anticipatedEvents that involve physical activity or in which a waiver is neededEvents involving amplified sound (like DJs or bands)Events that involve performers, speakers, or other actsEvents that involve one or more contracts or rentalsFundraisers or events where money exchanges handsEvents that involve minors on campusEvents in which controversial and/or emotionally chargedcontent may be involvedEvents in which national, state, or local appointed or electedofficials or candidates will be present (not SG or RSO officers)Events in which media will be on campusRallies/demonstrationsEvents in which a motion picture is being shown

  24. EVENT PLANNING FORM: WHEN DO YOU NEED IT? Table reservations with the following:Fundraisers or events where money exchanges handsActivities taking place in conjunction with the table reservationAny singing gram, flower distribution, art displays, animal display, or other type of activity

  25. SERVING ALCOHOL? Follow these steps! • Attend a TIPS Training • Submit an Event Planning Form • ON CAMPUS Event: Complete Application for Serving Alcohol form • OFF CAMPUS Event: Complete Alcoholic Beverage Request Form • Wristbands or stamping to identify those underage & those of legal drinking age • Provide 1Sober Monitor per 25 guests

  26. LIABILITY: WHO’S RESPONSIBLE? • Event or Participant Waivers (optional) • President’s Waiver (mandatory)

  27. CAMPUS RESERVATIONS • Coordinates all events and meetings • Schedules over 14,000 reservations a year • Classrooms, Ballrooms, Cohen Center Spaces, Library Lawn, Info Tables

  28. HOW TO RESERVE SPACE

  29. PROCEDURES & VIOLATIONS • Rooms/Event details need to be confirmed 14 days in advance • Organization Officers/Members should make reservations (not Advisors and outside organizations) • Clean up after yourselves • Do not move furniture • Do not use facilities without reservations 1st violation: • warning and/or cleanup fee ($50/hour, $25/half hour 2nd violation: • next reservation within 30 days is cancelled and/or cleanup fee 3rd violation • next reservation within 90 days is cancelled and/or cleanup fee

  30. CAMPUS REC, HOUSING OR ATHELTIC FACILITIES • West Lake, North Lake, or South Lake Village - Housing and Residence Life: (239) 590-1700 • Reservations no earlier than October 1 for events on or after October 15. • No reservations for the first 6weeks of classes in North Lake Village or South Village • Does not approve requests more than one month in advance • Recreation Field and/or Outdoor Complex- Campus Recreation: (239) 590-7702 • Athletic space in Alico- Auxillary Gym, Hospitality Suite, Lobby, Parking Lot, etc.- (239) 590-7306

  31. RESOURCES

  32. LUNCH AND LEAD SERIES Wednesdays @ 12pm September 17th October 15th November 19th December 3rd

  33. LEADERS LISTSERV • Weekly newsletter of events & important • RSO President automatically subscribed • Submissions due Thursday • Newsletter goes out every Monday • http://studentservices.fgcu.edu/StudentInvolvement/rso-resources.html

  34. RSO ADVISORY COUNCIL • Liaison to RSOs and OSI • Composed of students from multiple RSOs • Provides programs & services to RSOs • Lunch and Lead Workshop Series • RSO President’s Mixer • Market Mondays • Fall & Spring Involvement Fair • Chair – Thieldens Elneus • Co-Chair – Katy Reinke • Marketing – Andres Velosa • Public Relations – Laura Ospina • Events – Norma Zambrano • Leadership Development – Lindsey Hayes

  35. September September cont’d October 18th: RSO President’s Mixer 22nd -26th: Nat’l Hazing Prevention Week 26th: Leadership Summit 5th: RSO Registration Ends 10th: Ineligible RSO Officers notified 17th: Lunch & Lead Series 10th: Annual Budgets Due 15th: Lunch & Lead Series 17th: Eagle EXPO November December January 1st: SPR 15 RSO Registration opens 7th: Spring Involvement Fair 19th: Lunch & Lead Series 23rd: RSO Registration closes 3rd: Lunch & Lead Series February March April 17th: Leadership and Involvement Awards 21st: Eagle EXPO 14th : Dance Marathon

  36. WRAP UP • Evaluations & President Waiver • Questions? scolquitt@fgcu.edu

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