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TRAVEL ARRANGEMENTS

TRAVEL ARRANGEMENTS. Unit 7a. MAKING ARRANGEMENTS. Book travel method – on line or at Travel Agent. Gather information from person travelling – perhaps using a Travel/Accommodation Request Form. Use variety of sources of information to research suitable methods of travel and accommodation.

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TRAVEL ARRANGEMENTS

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  1. TRAVEL ARRANGEMENTS Unit 7a

  2. MAKING ARRANGEMENTS Book travel method – on line or at Travel Agent Gather information from person travelling – perhaps using a Travel/Accommodation Request Form Use variety of sources of information to research suitable methods of travel and accommodation Prepare itinerary in chronological order Book accommodation – on line or using Accommodation Order Form Confirm bookings in writing – e-mail or fax hotel for speed or letter if not urgent

  3. WHICH METHOD OF TRAVEL? Consider the following: • The destination • The time available • The distance to be travelled • The organisation’s policy • Have bulky materials to be taken • The budget!

  4. WHICH HOTEL? Consider the following: • Distance from venue of event • Distance from airport/station • City centre or not? • Budget

  5. BENEFITS OF USING INTERNET • Most up-to-date information • Can be booked and paid for on-line • Confirmation can be printed • Discounts/specialoffers available • Saves time – no need to leave office • Wide variety of choices

  6. THE ITINERARY • Allow time between and travel time between appointments • Allow relaxation time after arriving • Remember time differences • Show all times in 24 hour clock • Provide check-in times and flight numbers • Give contact details of people to meet and hotels booked

  7. OTHER REQUIREMENTS • Tickets • Details and confirmations of travel and accommodation • All necessary paperwork

  8. Passport Phone Card DOCUMENTATION Visa Immunisation Form EHIC Travel Insurance Driving Licence Credit Cards

  9. Making arrangements Which method of travel Which hotel Benefits of using the internet The itinerary Other requirements Documentation To Sum up … Click on the link to go back to the slide if you need to revise any of the above!!!

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