Project Management

1. Project Management Steffanie McGarity

2. What is Project Management? Project Management is application of knowledge, skills, tools and techniques to project activities to achieve project requirements.

3. What is a Project? A project must meet two requirements: • It must be temporary (have a specific start and a specific end). • It must have an end result (something must be completed or created)

4. Project Life Cycle Effort Expended in Planning

5. Cost is a Function of Performance Performance Cost Scope Time

6. What is the role of Project Manager? To make sure the project is • On Time • Within Budget and Scope • At Correct Performance Level

7. Project Management Processes Initiating Planning Executing Monitoring/Controlling Closing

8. 1. Initiating • Determine product or service to be developed • Collaborate/Clarify Need • Assign Project Manager • What, When, Who, Why, Where and How questions • Project Scope

9. Initiating • What? • When? • Who? • Why? • Where? • How? Example: Corporate Picnic

10. Corporate Picnic Example What: Plan a corporate picnic When: June Who: Corporate employees and family Why: To bolster employee/company relations Where: Local park How: Coordinate family activities and food to accommodate the size of the group

11. 2.Planning The project manager and team • Clarify Scope of work • Create a Checklist • Formulate Schedule • Identify resources • Estimate time to develop tasks • Recommend major deliverables.

12. Project Management Tools • Work Breakdown Structure • Activity on Node Diagrams • Project Schedule • Gantt Chart • Software Tools

13. Example WBS • Mow Front - 45 • Mow Back - 30 • Put gas in equipment - 10 • Get out Hedge Clipper - 10 • Pickup Trash - 15 • Bag Grass - 30 • Hedge Clippings - 15 • Haul to Dump - 45 • Weeds @ trees - 30 • Edge Sidewalk - 30 Example: Corporate Picnic

14. Activity on Node Show the sequence in which work is done. Example:

15. Activity-on-Node Diagrams Example: Corporate Picnic

16. Activity-on-Node Diagrams Example: Corporate Picnic

17. Project Schedule Example Corporate Picnic

18. Gantt Chart • Bar Graph • Developed by Henry Gantt • Illustrates a project schedule • Start Finish Dates • Summary Elements

19. Example Gantt Chart

20. Critical Path Method • The critical path are the tasks that have the longest path. • This graph shows why if one task is not completed on time can impact or cause delays to the schedule. Could cause a major problem to the outcome of the project.

21. Critical Path Method This diagram shows six tasks in the project schedule. Tasks A, C, and F are on the critical path, which means if one of these tasks takes longer than expected, the project will not meet the deadline. wk1 wk2 wk3 wk4 wk5 wk6 wk7 Start Finish A A B B C C D D E E F F

22. Critical Path Method This diagram shows how Task A took longer than expected, which affected when Tasks C & F could start and added 1.5 weeks to the original schedule. wk1 wk2 wk3 wk4 wk5 wk6 wk7 Start Finish A A B B C C D D E E F F

23. Project Management Software • Microsoft Project • Gantt Lite • Basecamp • Vela • Lots More!!!!

24. 3. Executing • Work on Task • Project Status reporting • Discuss Issues • Reassign Task (if needed) • PM • Communications critical!!

25. 4. Monitoring and Controlling • Monitor/Manage Changes • Scope – Time, Performance, Cost • Be sure to record these changes

26. 5. Closing Process This is the end of the project and these activities are conducted: • Lessons Learned • Final work • Contract closeout

27. Project Management Processes Initiating Planning Executing Monitoring/Controlling Closing

28. Project Management “All things are created twice; first mentally; then physically.  The key to creativity is to begin with the end in mind, with a vision and a blue print of the desired result.” — Stephen Covey