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Melinda McMartin Isler Ferris State University MAC Meeting, April 2009

AT at Ferris State University: One archivist, one associate, five students and the Archivist Toolkit. Melinda McMartin Isler Ferris State University MAC Meeting, April 2009. AT as a key to an expansion of the work force. Why AT? Background of Ferris State University Archives

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Melinda McMartin Isler Ferris State University MAC Meeting, April 2009

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  1. AT at Ferris State University:One archivist, one associate, five students and the Archivist Toolkit Melinda McMartin Isler Ferris State University MAC Meeting, April 2009

  2. AT as a key to an expansion of the work force • Why AT? Background of Ferris State University Archives • AT- Phase 1, a stand alone installation • AT- Phase 2, networked installation • Full implementation of AT, training and reaction by staff (particularly the non-archivists)

  3. Ferris State University Archives and Records Management Program/ Special Collections First full-time University Archivist hired in September 2002. Handles university archives, records management, special collections (including a rare book room)

  4. About the Archives • Ca 3500 cubic feet paper records (over 3000 boxes) • 1 server of university photographs • Electronic records • Undetermined amount of films/reels • 4700 volumes (3 collections) • 220 oversize paintings/photos • Museum objects (clock, golf bag, shot glass, etc.)

  5. Meeting the Archivist Toolkit

  6. Archivist Toolkit Phase 1 The stand alone computer

  7. Accessions module

  8. Resources Module: Smart man’s EAD

  9. Archivist Toolkit Phase 2 A Networked Installation

  10. Decentralizing Tasks Archival Associate Student Workers • (A) Accessions correspondence • (A)Review for previous donations • (N) Customize names for addresses and Ferris connection • (A) search unprocessed records • (R)Enter finding aids • Update locations • (A)Locate donors for finding aid • (A) Search unprocessed records

  11. Simplifying the Archivists Life

  12. Training Tips for Archivist Toolkit Designed for the non-archivist

  13. 1. Use screenshots Resources Module Accessions Module

  14. 2. Practice Entering backdata Cleaning up finding aids • Name record: • "Alcoman County Library (Harrisville, Mich.)." • Corporate Body • Local Sources • Describing Archives: A Content Standard • Contact data: Lynn VanderLinde • 312 W. Main • P.O. Box 348 • Harrisville • MI • 48940-0348 • "Aldrich, Therese A." • Person • Local Sources • Contact data: Therese A. Aldrich • WES-212 • Big Rapids • 43907 • Ferris Web systems administrator

  15. 3. Provide Context Names Modules Accessions module • Use of names in resource module (name authority) • Use of names in accessions module (donors)

  16. Less helpful training strategies • Extensive overview of all modules as an introduction • Group training • Training on authority control • Linking of resources • Referring to other examples within system • Creating finding aids first in word processing format

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