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Agenda

Surplus Forum. Agenda. August 12, 2008. Updates New DAS Website Surplus Guidelines Getting Help. Updates. Dan Martinez Surplus Property Manager 619-7219 danmartinez@utah.gov. Notes. From Forum February 26, 2008. ?. Notes on Drivers Scheduling. Notes on Disposal Request.

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Agenda

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  1. Surplus Forum Agenda August 12, 2008 Updates New DAS Website Surplus Guidelines Getting Help

  2. Updates Dan Martinez Surplus Property Manager 619-7219 danmartinez@utah.gov

  3. Notes • From Forum February 26, 2008 ?

  4. Notes on Drivers Scheduling

  5. Notes on Disposal Request

  6. Notes on Drivers Scheduling 2nd Note

  7. Multiple line items / Clone function • From Forum February 26, 2008 ?

  8. Clone on Disposal Request

  9. Cloned Item

  10. Alternate Contacts • From Forum February 26, 2008 ?

  11. Alternate Contacts on Disposal Request

  12. Surplus Reports, Requests & Online Training

  13. Login Page from Surplus Main Page

  14. First time you login you will need to change your password.

  15. Password Hint in case you forget password

  16. Successful password Screen

  17. If you forget your password

  18. If you forget your Password Hint Contact Amanda Ronan at aronan@utah.gov

  19. Pickup Schedule Report Link

  20. Search parameter “Provo”

  21. Results

  22. Results detail

  23. Pickups to be Scheduled Link

  24. Results Pickups to be Scheduled - 1 of 47 pages

  25. Want List Request Link

  26. Enter information

  27. Choose Category, Then enter description

  28. Click Submit - Surplus will be notified of your request Reset - clears form

  29. SPO System Training Link

  30. Training Page

  31. Rates $$$

  32. Rates $$$ > $80,000.00

  33. Updates Dan Martinez Surplus Property Manager 619-7219 danmartinez@utah.gov

  34. New DAS Web Site Scott Bingham Management Analyst 801-537-9134 swbingham@utah.gov

  35. fleet.utah.gov

  36. New fleet.utah.gov • New Site will be fully operational on September 1, 2008. • Existing Site will no longer function on September 14, 2008.

  37. New fleet.utah.gov

  38. New surplus.utah.gov

  39. surplus.utah.gov (scrolling)

  40. surplus.utah.gov (scrolling)

  41. Issues to Tackle • Bookmarks that probably will not change • http://168.177.192.56:8080/reports/vehicleinventory • https://surplusapps.dts.utah.gov/SPOMaster/public.aspx • http://surplus.utah.gov

  42. Issues to tackle • Bookmarks that will change • Bookmarks similar to the following will no longer act appropriately after 9-14-08, (ones that have pid=then a number at the end) http://fleet.utah.gov/main.....1&pid=110

  43. Department Logo

  44. New DAS Web Site Scott Bingham Management Analyst 801-537-9134 swbingham@utah.gov

  45. Guidelines Steve Duggins Surplus Property Manager 619-7217 sduggins@utah.gov

  46. Computers • When entering computers each computer is entered individually, on its own line. • S/N # and IT Tag # - required for each computer • (Agencies exempt from DTS Policy must still have an IT Tag #, IT Tag Stickers will be provided) . • Identifying numbers • Description field – helps to verify and speed pick up process • Temporary stickers – ask for prior to pickup

  47. Lots • Please do not group dissimilar items on one line. • For example: • 14 quantity (2 keyboards 5 mice 5 monitor screens 2 staplers) • Group by by similar items - Lot • Qty – 1 • Description -(one lot of lights) or (one lot of PVC pipe).

  48. Moves • Let surplus know as soon as possible. • We will reserve dates to make the move as smooth as possible • Building fixtures such as partitions and cabinets have to be dismantled prior to moving. • If Surplus Property is unable to pickup items in the required time frame, • Moving companies under State contract. - (Refer to State Contracts, MA1107, MA1807) • If you hire a company please also inform us of the date you expect to make delivery so we can be prepared.

  49. Surplus Often • Please try and surplus often instead of holding large amounts of property • Exception - if your agency is outside of the Greater Wasatch Front

  50. Locked items • Cabinets, Safes, Deposit bags, Lock Boxes etc … • We will not accept any locked items that may contain sensitive material. Please provide keys or have them unlocked prior to pick-up.

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