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Mexico’s Financial Management

Mexico’s Financial Management. FMC 2010. FMC 2009. Vouchering Cashiering Allowances – Payroll, ORE, Education Allowance, Representation, IVA. Accounting – Reporting, audit request, budget cable, special request. Regional support (New for FY2010). Vouchering. Number of voucher processed

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Mexico’s Financial Management

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  1. Mexico’s Financial Management FMC 2010

  2. FMC 2009 • Vouchering • Cashiering • Allowances – Payroll, ORE, Education Allowance, Representation, IVA. • Accounting – Reporting, audit request, budget cable, special request. • Regional support (New for FY2010)

  3. Vouchering • Number of voucher processed • 2008 = 13,615 • 2009 to date = 13,953 • 44,000 strip codes a year

  4. Voucher Production Reports

  5. Cashiering • Number of vouchers processed • 2008 = 22,689 • 2009 to date = 24,023 • MRV • 40 Million pesos collected weekly ($3 Million USD) • 1,040,000,000 Million pesos annually ($80 Million USD)

  6. Allowances • IVA submissions Vouchers • 2008 = 1,755 • 2009 to date = 2,613 Transactions • 2008 = 2,600 official 300 personal • 2009 = 3,000 official 350 personal

  7. Process flow for IVA processing

  8. Accounting Support • 730 USDHs and US PSCs • 1,322 LES, PSAs and FMAs • 44 agencies • 14 Agencies supported by FMC accounting

  9. Accounting • FY09 ICASS budget = $24.4 million • Traditional - $18.6 Million • LGP - $1.5 Million • OBO - $4.3 Million • FY09 Program budgets = $18.6 million • Traditional - $15.1 Million • Reimbursable (Alcohol Tobacco & Firearms, Federal Benefits Unit , Veterans Affairs, World Security Upgrade)- $3.5 Million

  10. Accounting • FY09 BCC Funds = $2.2million • FY09 DS Funds = $6.3 million • FY09 PD Funds = $3.7 million • FY09 MRV Funds = $10million • FY09 OBO Funds = $13.2 million

  11. FMC’s Customers

  12. One Voice for the Mission • WHA Budget Bureau • Charleston • Hacienda

  13. FMC’s Goals 2010 • Technological usage for more efficiency • Regional Support • Resource Increases for Mission Mexico

  14. FMC’s Goals 2010 • Technological usage for more efficiency • E-Travel • EFT Payments for local vendors • Improve Utility Payments • Travel Cards for FSN’s • Representation Vouchers

  15. FMC’s Goals 2010 • Regional support • 14 Consular Agencies • 9 Consulates

  16. Regional Support Consulates • Access Financial Information • Understanding ICASS • Budget Preparation • Reviewing Cashier Operations

  17. Regional Support Consular agencies • Internal controls • Cash collection • Fee collection

  18. FMC’s Goals 2010 • Engage WHA/ICASS on Missions Mexico’s Resource Needs.

  19. Resources Increase • Subscription of services done at each post • Counts for 10 locations = 2,352 data points for Mission Cost Center • ICASS employees mission wide LES = 443 • Time allocations for 443 LES ICASS employees • Number of USDH • FY08 = 653 • FY09 = 730 • Number of clients = 2,052 • Number of Agencies = 44

  20. Mission Growth • NSDD 38 Request 2008 (By agency)

  21. ICASS ─ Tracking Growth 2008

  22. Mission Growth • NSDD 38 Request 2009 (By agency)

  23. ICASS ─ Tracking Growth 2009

  24. ICASS ─ Tracking Growth 2009

  25. Mission Growth Per the ICASS Software the following number of positions were required: • New LES ICASS positions 2008 • 17 LES • 2 USDH • New LES ICASS positions 2009 • 23 LES • 3 USDH

  26. Mission Growth Actual positions added: • 13 New LES Positions Added in 2008 • TBD in 2009 • 29 ICASS positions priorities • Embassy (7) Hermosillo (3) Tijuana (3) Monterrey (2) Nuevo Laredo (3) Matamoros (3) Ciudad Juarez (2) Nogales (3) Guadalajara (3)

  27. Mission Growth • ICASS Budget 2008 = $18,101,000 • ICASS Budget 2009 = $18,609,800

  28. Mission Growth • FY09 Initial requirements • Cost of new positions 09 = $294K • Cost of Wage Increase 09 = $325K • Cost of Step increase 09 = $285K • Cost of Price increase 09 = $306K • Total = $1.2 Million • Total needed = $19.3 Million • Total received = $18.6 Million • Difference against received = -$701K

  29. Customer ratio to ICASS Empl. Number of customers Country ICASS LES ICASS USDH Total ICASS LES & USDH India 827 22 849 1949 2.3 China 695 60 * 755 1800 2.4 South Africa 237 18 255 880 3.5 Egypt 691 19 710 1908 2.7 Mexico 443 29 472 2052 4.3 *25 Contractors Mission Comparison

  30. Point Of Contacts • Philip Dubois Budget & Regional Support x2101 • Jerome Hoffman Allowances & Budget x2660 • Chris Helmkamp Vouchering &Cashiering x2950 • Claudia Sugiyama Allowances x2814 • Maria (Lola) Gutierrez Vouchering x2555 • Cindy Rea Travel x2765 • Gerardina Guevara Allowances x4188 • Gerardo Olivares Accounting x4179 • Fernando Perez ICASS/DS x2891 • Fernando De la Cruz MRV/BCC x4708 • Catherine Chapman Cashiering x2080

  31. FMC Staff Intro to FMC

  32. Questions?

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