INSTITUTIONAL REPOSITORY SERVICES IN AZERBAIJAN: CASE STUDIES

1. INSTITUTIONAL REPOSITORY SERVICES IN AZERBAIJAN:CASE STUDIES Tatyana Zaytseva Baku Higher Oil School, Head of Library April 02, 2014

2. Outline of Presentation • Baku Higher Oil School at a Glance • Introduction to Open Access and Institutional Repositories • Institutional Repositories Development: World experience • Institutional Repository Services by Dspace platform in Azerbaijan Baku Higher Oil School Library, April 02, 2014

3. Baku Higher Oil School • . Baku Higher Oil School Library, April 02, 2014

4. Baku Higher Oil Schoolat a Glance • . •  Baku Higher Oil School (BHOS) (Azerbaijani; Bakı Ali Neft Məktəbi) was established as a subsidiary of SOCAR under the decree of the President of the Republic of Azerbaijan Ilham Aliyev dated 29 November 2011 • Education process is based on strong partnership relations with Heriot-Watt University (HWU), UK • The main language of instruction is English • There are three specialties– Petroleum Engineering, Chemical Engineering, and Process Automation Engineering. • Following the education results the students will get diplomas of BHOS and  Heriot-Watt University • BHOS students, professors and library have got access to all the HWU information resources, including VISION (Virtual Student Information Organisation Network) • BHOS is the university many professors of which has got recognition and leadership in their professional fields Baku Higher Oil School Library, April 02, 2014

5. Definition of Open Access In using the term “open access”, we mean the free availability of peer-reviewed literature on the public internet, permitting any user to: - Read, - Download, - Copy, - Distribute, - Print, - Search, or Link to the full texts of the articles Baku Higher Oil School Library, April 02, 2014

6. Driving Force Behind Open Access – Dissatisfaction at all Levels • Authors: their work is not seen by all their peers – do not receive the recognition they desire • Readers: cannot view all research literature they need – less effective • Libraries: cannot satisfy information needs of their users Baku Higher Oil School Library, April 02, 2014

7. The Open Access Movement • BOAI, February 2002 • Bethesda Statement on Open Access Publishing, 2003 • Berlin Declaration, October 2003, May 2004 & February 2005 • Welcome Trust, October 2003 • Australian group of Eight Statement on Open Access to Scholarly Information, 2004 • Alhambra Declaration on OA, May 2010 • IFLA Statement on Open Access, April 2011 • SPARC Europe Statement on Open Access, 2011 • LERU Roadmap towards OA, June 2011 Baku Higher Oil School Library, April 02, 2014

8. Support of the Open Access by Developed Countries • UK Parliamentary Inquiry: Science and Technology Committee, 2004 • U.S. Appropriations Committee, 2004 • Canada, 2003 - the Canadian Association of Research Libraries, launched an Institutional Repository Project in 2003 • Australia, 2004 - Australian Research Information Infrastructure Committee (ARIIC) Open Access Declaration • Italy, 2004 - Messina Declaration • Germany, 2003 - Berlin Declaration on open Access to Knowledge in Sciences and Humanities • Sweden- Since 2006, Sweden has had a national OA programme, OpenAccess.se, which has played a role in the creation of a national search portal for scholarly publications (SwePub) • France - France's HAL multi-disciplinary open archive was launched by the Centre National de la RechercheScientifique (CNRS) in 2001. Baku Higher Oil School Library, April 02, 2014

9. Support of the Open Access by EIFL • Open Access policy has now been adopted by 47 institutions in developing and transition countries in the EIFL network • There are 670+ open repositories and 3.400+ open access journals in EIFL partner countries • EIFL- OA organized 121 awareness raising, advocacy and capacity building events and workshops in 2003-2013 in 41 countries with participants from over 50 countries Baku Higher Oil School Library, April 02, 2014

10. Support of the Open Access by Azerbaijan Baku Higher Oil School Library, April 02, 2014

11. Two Ways of the Open Access Budapest Open Access Initiative <http://www.soros.org/openaccess/index.shtml> Recommends 2 Strategies: • Open Access Journals ("gold"): Publish your article in a suitable open-access journal whenever one exists. 2. Self-archiving in Open Electronic Archives/Repositories ("green"): Otherwise, publish your article in a suitable toll-access journal and also self-archive it. Baku Higher Oil School Library, April 02, 2014

12. What is an InstitutionalRepository (IR)? “A digital collection capturing and preserving the intellectual output of a single or multi-university community.” Raym Crow. <http://www.arl.org/sparc/IR/ir.html> “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” CliffordLynch. Essentialinfrastructureforscholarshipinthedigitalage ARL, no. 226 (February2003): 1-7. Baku Higher Oil School Library, April 02, 2014

13. InstitutionalRepositories’ContributionstoOpenAccess • Scholarly communication • Supporting education through learning materials • Electronic publishing • Managing digital collections of research outputs on university networks • Housing and preserving digital collections • Enhancing university’s prestige Baku Higher Oil School Library, April 02, 2014

14. BenefitsofInstitutionalRepositoriestoVariousStakeholders For the researcher: • Increased visibility of research output and consequently the department and the institution • Potentially increased impact of publications as an author at the institution • Provides the possibility to standardize institutional records e.g. academic's CVs and published papers • Allows the creation of personalized publications lists Baku Higher Oil School Library, April 02, 2014

15. BenefitsofInstitutionalRepositoriestoVariousStakeholders For the institution: • Increases visibility and prestige of an institutionRepository content is readily searchable both locallyand globally • A repository that contains high quality content couldbe used as a 'shop window' or marketing tool toentice staff, students and funding • A repository can store other types of content that is not necessarily published, sometimes known as 'greyliterature' Baku Higher Oil School Library, April 02, 2014

16. BenefitsofInstitutionalRepositoriestoVariousStakeholders For the global community: • Assists research collaboration through facilitating free exchange of scholarly information (this is enabled through the use of metadata harvesters of OAI-compliant institutional repositories) • Aids in the public understanding of research endeavours and activities. Baku Higher Oil School Library, April 02, 2014

17. The Power of Open Access –Institutional Repositories • For 72% of papers published in the Astrophysical Journal free versions of the paper are available in repositories (mainly through ArXiv) • These 72% of papers are, on average, citedtwice as often as the remaining 28% that do not have free versions available in repositories. Data «Greg Schwarz» Baku Higher Oil School Library, April 02, 2014

18. World-Wide Deployment2604 Repositories Baku Higher Oil School Library, April 02, 2014

19. World-Wide Deploymentby Countries Baku Higher Oil School Library, April 02, 2014

20. Former Soviet Union Countries Deployment Baku Higher Oil School Library, April 02, 2014

21. Registry of Open Access Repositories in Azerbaijan Baku Higher Oil School Library, April 02, 2014

22. Ranking Web of World Repositories: January, 2014 Presentation about Khazar University experience with DSpace is available at EIFL website: http://www.eifl.net/dspace Baku Higher Oil School Library, April 02, 2014

23. Registryof the BHOSOpenAccessRepository Baku Higher Oil School Library, April 02, 2014

24. Why have an IR at Baku Higher Oil School? • To help the international Open Access efforts. “The mission of disseminating knowledge is only half complete if it is not widely and readily available to society.” (Adapted from the Berlin Declaration) <http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html • To create a permanent record of the scholarly output of Baku Higher Oil School • No access to some scholarly works published by our own faculty - Collections of working papers, technical reports, research reports flowing around Baku Higher Oil School Library, April 02, 2014

25. Why Did We Choose DSpace? Top Reasons to use Dspace: • Largestcommunityofusersanddevelopers worldwide: over 1100 • Khazar University Institutional Repository Successful story • Any organization can use, modify, and even integrate the code into their commercial application without paying any licensing fees • Well organized web-interface • Metadata in Dublin core format Baku Higher Oil School Library, April 02, 2014

26. Where is DSpace available?http://dspace.bhos.edu.az/xmlui Baku Higher Oil School Library, April 02, 2014

27. Where is DSpace available?http://dspace.bhos.edu.az/xmlui

28. Communities and Collections Schools and Centers • Chemical Engineering Department [70] • Computer and Information - Communication Technologies Department [22] • Electronic Training Department [19] • English Language and Humanitarian Courses Center [15] • International Relations Department [25] • Library [135] • Petroleum Engineering Department [26] • Postgraduate Training Department [12] • Public Relations Department [19] • Quality Assurance Department [15] Other Collections • Personal Pages [57] • Learning Materials [81]

29. Collection Type and Size Communities 12 Collections 35 Books 141 Learning materials 81 Presentations 11 Personal Pages 57 Other 25 Baku Higher Oil School Library, April 02, 2014

30. Personal page Baku Higher Oil School Library, April 02, 2014

31. Personal page Baku Higher Oil School Library, April 02, 2014

32. Browsing by Author Baku Higher Oil School Library, April 02, 2014

33. Browsing by Subject Baku Higher Oil School Library, April 02, 2014

34. Browsing by Issue Data Baku Higher Oil School Library, April 02, 2014

35. Self-archiving Self-archiving serves two main purposes: • Allows authors to disseminate their research articles for free over the internet • Helps to ensure the preservation of those articles in a rapidly evolving electronic environment Baku Higher Oil School Library, April 02, 2014

36. Self-archiving • To self-archive is to deposit a digital document ina publicly accessible website • Depositing involves a simple web interface wherethe depositer copy/pastes in the “metadata”(date, author-name, title, journal-name, etc.)and then attaches the full-text document • Self-archiving takes only about 10 minutes • DSpace also allows for documents to be selfarchivedin bulk, rather than just one by one • Many funding bodies mandate self-archiving Baku Higher Oil School Library, April 02, 2014

37. Self-archiving Submission an article to journal pre-print self-archiving Peer review Author revisions Submission of final version Article is published post-print Published version Baku Higher Oil School Library, April 02, 2014

38. Self-archiving by DSpace • Registerto: dspace.bhos.edu.az/xmlui • Choose a collectionyouwanttosubmit to,e.g. Personal Archive • Sendusanemailandaskfor registrationrights. Baku Higher Oil School Library, April 02, 2014

39. Challenges Library will continue to: • Provide support for university research self-archiving • Educate users and faculty about the IR • Showcase the IR • Find champions and partners among faculty • Seek institutional mandate and support • Harvest documents Baku Higher Oil School Library, April 02, 2014

40. Conclusion This is the age of information explosion. It demands institutional Librarians to organize and provide right information to the right user at the right time. Baku Higher Oil School Library, April 02, 2014

41. Thank you for your attention! Tatyana Zayseva tatyana.zayseva@socar.az