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DELEGATE CONVENTION: Partnering in Ministry

DELEGATE CONVENTION: Partnering in Ministry. Camp Perkins Lutheran Outdoor Ministries May 31, 2008. Meeting Agenda. Introductions / Roster Sign-In Approve Minutes from 2007 Convention Reports of Officers & Committees Program Director & Program Committee Executive Director’s Report

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DELEGATE CONVENTION: Partnering in Ministry

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  1. DELEGATE CONVENTION:Partnering in Ministry Camp Perkins Lutheran Outdoor Ministries May 31, 2008

  2. Meeting Agenda • Introductions / Roster Sign-In • Approve Minutes from 2007 Convention • Reports of Officers & Committees • Program Director & Program Committee • Executive Director’s Report • Treasurer & Finance Committee • Planning & Development Committee • Property Committee & Tour • Nominations Committee • Lunch • New Business • By-Laws • Elections • Other Business from Delegates

  3. Mission of Camp Perkins The mission of Camp Perkins is to… support the ministry of its member congregations and to make and nurturedisciples for Jesus Christ. The ministry provides Christian learning and renewal opportunities, thereby building up the community of believers and reaching out to the world in the name of the Father, Son, and Holy Spirit.

  4. Introductions & Approve Minutes Mark Brune Board of Director’s Chairman

  5. Program Report Program Director: Paul Holle Program Committee: Rev. Bob Cutler, Tina Bentley, Gene Clemens, Caryn Elliott, Rev. Dave Poovey, Rev. Langdon Reinke

  6. Summer Camp 2008 Summer Staff • Camp Assistants – 4 Kitchen, 1 maintenance, 2 housekeeping, 1 general, 1 technology coordinator • Counselors – 9 Female, 7 male • Traveling Day Camp Coordinators/Counselors – 1 female, 1 male • Adventure Counselors – 1 male, 1 female • Summer Program Facilitators – 3 female • Office / Housekeeping Director • Foodservice Director • Maintenance Director • Weekend Foodservice Director

  7. Summer Camp • Exciting in 2008 • Leaders in Training – 19 male, 15 female • LWML Grant - $4,000 • Family Camp – 14 families! • Servant Events • Leadership Training and hands on service with campers

  8. Traveling Day Camp 2008 2008 Participating Congregations June 8-13 Zion, Burley, ID June 15-20 Redeemer, SLC, UT June 22-27 St. Paul, Jerome, ID St. John / Hope, Idaho Falls, ID June 29-July 4 Trinity, Rupert, ID July 6-11 Pilgrim, Ontario, OR July 13-18 Christ, Meridian, ID July 20-25 Peace, Filer, ID July 27-Aug 1 Redeemer, Kimberly, ID Aug 3-8 Shepherd of the Valley, Salmon, ID

  9. Winter Retreat Events • Women’s Crafting Retreat • January 18-21 (40) • Jr. High Retreat • January 11-13 (0) & February 1-3 (49) • Winter Family & Friends Retreat • Feb 8-10 (0) • Men’s Retreat • February 29 - March 2 (32) • Sr. High Leaders Retreat • March 14-16 (19)

  10. Spring / Summer Retreat Events • Work Weekend: May 23-26 • Over 90 workers, children and staff. • Parent / Child Retreat: June 13-15, 15-17, 18-20 • 65 registered for all 3 programs • Single Parent / Child Retreat: June 27-29 • 23 registered • Summer Family & Friends Retreat: Aug 1-3 • 61 registered

  11. Fall Retreat Events More Upcoming Events – Mark Your Calendar! • Men’s Retreat • October 10-12, 2008 • Phil Digregario • Women’s Fall Retreat • October 17-19, 2008 • Heart Spa • Sr. High Youth Retreat • Oct. 31-Nov 2 (tentative)

  12. Finance Report Dale Westermann Board of Director’s Treasurer

  13. CPLOM Financial Review May 31, 2008 Actual Budget 2007 2008 Income - Unrestricted Donations $ 89,631.09 $ 77,500.00 Program fees $185,364.06 $197,000.00 Usages Fees $119,860.56 $122,500.00 Interest $ 9,074.91 $ 8,000.00 Sales $ 25,619.74 $ 25,500.00 Income - Restricted Donations $ 6,764.99 $ 45,000.00 Fees/taxes $ 38,975.16 $ 33,750.00 Total $475,290.51 $509,750.00

  14. CPLOM Financial Review May 31, 2008 Actual Budget 2007 2008 Expenses - Unrestricted Employee support $ 26,956.19 $ 42,000.00 Facilities $ 68,187.88 $ 48,500.00 Office $ 10,827.80 $ 14,000.00 Program $152,350.23 $139,600.00 Salaries - part time $ 75,315.15 $ 99,900.00 Salaries - staff $ 69,767.62 $ 94,000.00 Expenses - Restricted Fees/taxes $ 30,241.71 $ 33,750.00 In-house $ 13,128.00 $ 55,500.00 Total $446,774.48 $527,250.00

  15. Executive Director’s Report Signe White

  16. School Visits Church Visits • 2007 – Nov/Dec • Nov. 4 – Peace, Filer • Nov. 18 – Our Savior, McCall • Dec. 9 – Trinity, St. Anthony • 2008 • Jan 26 - Camp Night, Poc. • March 9 - Holy Trinity, Logan • April 13 - Friendship Celebration, Boise, ID • April 13 - Camp Night, Boise • April 20 – St. John, Idaho Falls • April 27 – Faith, Pocatello • May 11 - St. John, Buhl • May 18 – Grace, Caldwell Jan – April • Grace, Pocatello • Hope, ID Falls • Clover Trinity • Immanuel, Twin Falls • Zion, Nampa • Christ, Murray, UT • Grace, Sandy, UT • Redeemer, SLC, UT • Salt Lake Luth High, UT • St. Paul, Ogden, UT • Nampa Christian Schools Other Visits • April 22 – Southern Idaho Pastors Conf. • May 2-4 – LWML Convention • May 22 – Hailey Rotary Club

  17. Annual Lease Information • Lease renewed…and… • Annual Operating Plan (thanks, Myrtle Siefken!) Grants • LWML - $4000 for Leaders in Training • Campfire Foundation - $1000 for scholarships for youth from Blaine county

  18. Summer Camp

  19. Guests Served

  20. Things to consider… New statistics from Christian Camp & Conference Association: • 40% of baby boomers, born 1946-1964, went to camp as kids. • 20% of gen-X-ers, born 1965-1980, went to camp as kids. • ( And…the primary reason kids go to camp is because their parents went…) CCCA: Getting kids to camp the next 5-7 years will be tougher than it’s ever been…ever.  • No context to understand positive values camp brings • No context to understand the message we bring when we talk camp • We have to find new ways to reach them.

  21. CCCA’s recommendation… Find new ways for kids and parents to sample our programs. • Their suggestions:   • Day Camp • Ropes/challenge course • School programs • Rental groups • After school programs • Getting groups of kids and parents out to “sample” camp and reduced or no charge • Which of these are we already doing?

  22. CCCA’s recommendation… • Getting school kids out to camp, then sending them home to tell their parents about it and get them excited, is the new brochure.The kids become the carriers directly back to their parent’s hands. • How are you, as delegates, the NEW BROCHURE?

  23. Directors of Development:Ron & Ruth Richter

  24. Planning & Development Comm. • Areas of Focus • Master Development Plan • Equipping the Delegates • Materials • Training • Multimedia based marketing efforts targeted at • Member Congregations • Recruiting • Summer Camp (YouTube Video) • Endowments

  25. Promotion Sub-Committee Chair: Scott Graham Paul Petersen Colleen Shelton-Davis Signe White

  26. Promotion Sub-Committee • We need your feedback • What would you like to see in a video? • What are your needs? • Volunteers needed!!

  27. Property Committee Chair: Dallas Ulrich Elwood Vedvig Mike Mumm Myrl Schroeder Randy Shelton-Davis

  28. Property Committee • 2 new vans • Snow-cat & Snow Van • Showerhouse Challenge • Donations…over $10,000 in matching • Individuals – 45 • Congregations – 2 • Thrivent Chapters – 6 pledged • Volunteers…THANK YOU! • Retreat Center • Well • Roof • Oil Treatment • New queen mattresses, padded chairs, carpet cleaning

  29. Nominations Committee Gene Clemens Paul Petersen Colleen Shelton-Davis

  30. Current Board Members,Positions, and Terms Name Position Elected Term *Colleen Shelton-Davis At Large 2006 Even *Mike Mumm At Large 2006 Even Naomi Shilling At Large 2006 Even Dale Westermann At Large 2002 Even Gene Clemens At Large 2005 Odd Mark Brune At Large 2007 Odd Paul Petersen At Large 2007 Odd Dallas Ulrich LLL 2007 Odd Rev Randy Benscoter Pastor, TV 2008 Even Rev Dave Poovey Pastor, MV 2004 Even Rev Langdon Reinke Pastor, YS 2007 Odd Tina Bentley Min Rel Com 2007 Odd

  31. Election of Board of Director’s

  32. New Business • Other Business from Delegates

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