NHSN Healthcare Worker Influenza Vaccination Reporting – Good Times!!!

1. NHSN HealthcareWorker InfluenzaVaccination Reporting –Good Times!!! CIP Consulting LLC Michele Barr, RN, BSN, CIC Jennifer Perry, RN, BSN, CIC

2. A bit of NHSN History….

3. Characteristics • Started in 1970 with 62 hospitals • Peaked at 320 hospitals in 42 states • Participation voluntary and confidential • Focused on monitoring infections in critical care and surgery patients • Requirements • Hospitals with at least 100 occupied beds • Trained ICPs: 1 FTE ICP per first 100 beds plus 0.5 FTE support staff (median: 1 ICP per 115 beds) • NNIS hospitals tend to be large, academic institutions with higher average daily census; over-represented in Northeast/Southeast Richards C, et al. AJIC 2001;29:400-3.

4. NNIS System Methods • Used standard definitions for infections, operations, and all data fields • Used standard protocols to collect data • Hospitals reported data electronically to CDC monthly using CDC-provided software • CDC published reports of aggregated data • www.cdc.gov/ncidod/hip/surveill/nnis.htm • American Journal of Infection Control

5. NNIS - 2004

6. 2005 – present

7. Healthcare Facility ParticipationAs of December 1, 2012 • 5,227 Hospitals (this includes 504 Long-Term Acute Care Hospitals and 249 Free- standing Inpatient Rehabilitation Facilities) • 5,778 Outpatient Hemodialysis • 251 Ambulatory Surgery Centers (ASCs) • 63 Long-term Care Facilities • 11,319 Healthcare Facilities Enrolled

8. NHSN Structure Healthcare Personnel Safety Biovigilance Patient Safety

9. NHSN provides medical facilities, states, regions, and the nation with data collection and reporting capabilities needed to: • Identify infection prevention problems by facility, state, or specific quality improvement project • Benchmark progress of infection prevention efforts • Comply with state and federal public reporting mandates, and ultimately, • Drive national progress toward elimination of HAIs.

11. Influenza Vaccination Reporting • Reporting required for Acute Care Hospitals starting January 2013 and ASCs starting October 2014. • Reporting will be done through NHSN’s Healthcare Personnel Safety Component. • This component has 2 modules: • Healthcare Personnel Exposure • Healthcare Personnel Vaccination

12. Influenza Vaccination Reporting • CDC encourages that HCP influenza vaccination summary counts be updated on a monthly basis within 30 days of the end of each month. However, entering a single influenza vaccination summary at the conclusion of the measure reporting period will meet the minimum data requirements for NHSN participation.

13. Influenza Vaccine Reporting • You must complete the monthly plan for this module. Healthcare Personnel Safety Monthly Reporting Plan

14. Healthcare Personnel Influenza Vaccination Summary

16. Question 1 (Denominator) Notes: • Include all HCP who have worked at the facility for at least 30 working days during the reporting period, regardless of clinical responsibility or patient contact. This includes HCP who joined after October 1 or left before March 31, or who were on extended leave during part of the reporting period. Working for any number of hours a day counts as one working day. • Include both full-time and part-time persons. If an HCW works in two or more facilities, each facility should include the HCW in their denominator. Count HCP as individuals rather than full-time equivalents. • Licensed practitioners who receive a direct paycheck from the reporting facility, or who are owners of the reporting facility, should be counted as employees. • The HCP categories are mutually exclusive. Each HCP should be counted only once in the denominator (question 1).

17. Questions 2-6 (Numerator) Notes • Questions 2-6 are mutually exclusive. The sum of the HCP in questions 2-6 should equal the number of HCP in question 1 for each HCP category. Questions 2-6 are to be reported separately for each of the three HCP categories. • Only the following HCP should be counted in question 4: HCP with (1) a severe allergic reaction to eggs or other vaccine component(s) or (2) a history of Guillain-Barré Syndrome within 6 weeks after a previous influenza vaccination. • The following should be counted in question 5 (declined to receive influenza vaccine): • HCP who declined vaccination because of conditions other than those included in question 4. • HCP who declined vaccination and did not provide any other information. • HCP who did not receive vaccination because of religious exemptions. • HCP who deferred vaccination for the entire influenza season (i.e. from October 1 to March 31).

18. FAQ • http://www.cdc.gov/nhsn/faqs/FAQ-Influenza-Vaccination-Summary-Reporting.html

19. FAQ • Who do I contact for questions related to NHSN reporting?

20. FAQ • My hospital is part of a multi-hospital system that has one corporate payroll. Each hospital has its own NHSN number, so how should each hospital report its total number of HCP?

21. FAQ • Should I count HCP who are not working with patients for 30 days or more, but because of staff meetings, etc. are physically in the facility for 30 days or more?

22. FAQ • If a HCW was vaccinated at his/her doctor’s office in August, should he/she be included?

23. FAQ • What is acceptable documentation for a HCW vaccinated outside of the healthcare facility?

24. FAQ • What is acceptable documentation for a HCW vaccinated outside of the healthcare facility?

25. Hand hygiene MATTERS! What are you doing to keep it fresh?

28. Hand hygiene campaigns • Hand hygiene team (meetings, data) • Communication of the data

29. Questions?? Thank you!! Look forward to seeing you in Fargo, ND in September 2013  Email if you have questions Cipconsulting@live.com