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Secure Destruction Service Sam Pulcrano Vice President, Sustainability MTAC Washington, DC February 17, 2010

Secure Destruction Service Sam Pulcrano Vice President, Sustainability MTAC Washington, DC February 17, 2010. Overview. Update of Activities Since April 2009 Program Overview Next steps. Efforts Completed. Expanded efforts surrounding cost analysis to provide Secure Destruction Service

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Secure Destruction Service Sam Pulcrano Vice President, Sustainability MTAC Washington, DC February 17, 2010

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  1. Secure Destruction ServiceSam PulcranoVice President, Sustainability MTAC Washington, DCFebruary 17, 2010

  2. Overview Update of Activities Since April 2009 Program Overview Next steps

  3. Efforts Completed Expanded efforts surrounding cost analysis to provide Secure Destruction Service Developed estimate of potential volumes likely to participate in the Secure Destruction Service Surveyed potential suppliers capable of performing Secure Destruction Service to National Association of Information Destruction (NAID) standards Drafted Overview of Secure Destruction Service Performed proof-of-concept testing at Engineering to validate ability to provide service Activities Since April 2009

  4. Secure Destruction Service - Phase I Initial target of First-Class letter mail only that would otherwise be returned to sender as UAA mail Mail must bear Intelligent Mail barcode containing a Secure Destruction Service Type ID Mailer must participate in either OneCode ACS or Full-Service ACS to receive notice of disposed mailpieces Overview

  5. Mailpiece will be required to show a printed endorsement, e.g. “Secure Service Requested”, as a visual cue to processing clerk Mail intended for Secure Destruction Service will be captured on postal automation during the Return to Sender operation and sorted to a separate bin destined for secure disposal Processing clerk will manually scan all mail sorted to secure disposal bin to ensure proper sortation Secure Destruction Service - Phase I Overview

  6. Commercial service providers will perform the Secure Destruction Service Must be National Association of Information Destruction (NAID) certified Required to provide a “Certificate of Destruction” on a periodic basis to the Postal Service Contractually obligated to operate transparently in comportment with industry standards All mail must be destroyed within United States Secure Destruction Service - Phase I Overview

  7. Compliance with Secure Destruction Service policy will be monitored by United States Postal Inspection Service and Office of Inspector General Security assessment and compliance monitoring of postal procedures Periodic review of service provider activities Review of service provider documentation of employee security clearance Review of service provider certification process Investigation of complaints of mail theft Secure Destruction Service - Phase I Overview

  8. Survey mailing industry for participation interest Finalize business case based on forecasted mailer participation and cost to provide service Develop implementation timeline and participation guide Communicate availability of Secure Destruction Service to mailing industry Secure Destruction Service - Phase I Next Steps

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