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2012 Hurricane Season

2012 Hurricane Season. Remember 1992. Emergency Management. Preparation Response Recovery Mitigation Close Out. FUNDING SOURCE. Insurance FHWA ER (Federal Aid Roads) http://www.dot.state.fl.us/planning/statistics/fedaid/ FEMA Local Fund. FHWA FEMA.

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2012 Hurricane Season

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  1. 2012 Hurricane Season • Remember1992

  2. Emergency Management • Preparation • Response • Recovery • Mitigation • Close Out

  3. FUNDINGSOURCE • Insurance • FHWA ER (Federal Aid Roads) • http://www.dot.state.fl.us/planning/statistics/fedaid/ • FEMA • Local Fund

  4. FHWA FEMA

  5. FHWA ER Governing Documents • FHWA ER Manual Nov 2009 • FHWA Florida Division Guidance June 16, 2009 • FHWA Florida Division Guidance July 16, 2008 • FHWA Florida Division ER Q&A June 2010 • FHWA Florida Division Guidance 2012

  6. FHWA ER is NOT intended • Cover all repairs • Heavy maintenance responsibilities • Pre-existing Condition

  7. Debris Removal Max Lateral Limits • Interstate – 50’ from edge line • US/State Road – 40’ from edge line • Others – 20’ from edge line • Debris in drainage ditch

  8. Pre-Event Contracts • If local agencies utilize pre-event contracts they must be consistent with the approved State FDOT scope to be considered eligible for federal-aid reimbursement.

  9. Contract Documents • MUST BE WRITTEN – No verbal contract • 1273 Attached Purchase Order Piggy-back contract

  10. Debris Removal Operations • Veg, C&D, White Goods pick up in different trucks but within the same time frame (a few days apart but not a few weeks)

  11. DDIR • Written within 6 months after Fed declaration • Written contractual document • Environmental Checklist • Estimated Quantities • Estimated Cost

  12. FHWA Reimbursement Process • County-wide group meeting • Individual meeting with municipality • FHWA & FDOT review damage and cost documentations • Site visit • Write DDIR • Invoicing • JPA

  13. Invoicing • 4 years after Governor or President declared the State of Emergency

  14. Add in NEPA bubble slide

  15. DFDOT D4 Internet Site • http://www.dot.state.fl.us/EmergencyManagement/

  16. Preparation • Update Emergency Management Plan • Refresher training on FHWA ER & FEMA • Coordination w/State & County on roles and responsibilities • Know which roads are Federal-aid roads and which one are non-Federal-aid roads • FDEP Pre-Authorization of Debris Management Sites • Execute Pre-event Contracts • Conduct Exercise

  17. Response • Damage Assessment • Provide road closure information and debris damages to the County EOC

  18. RECOVERY • FDOTPriorities #1 Interstates #2 MAJOR PALM BEACH CORRIDORS US 1/SR 5 SR 7 SR 808 – Glades SR 806 – Atlantic Ave. West SR 806 – Boynton Beach Blvd. SR 802 – Lake Worth Road SR 80 – Southern Blvd. SR 704 – Okeechobee Blvd. SR 710 – Beeline Highway SR 786 – PGA Blvd. SR 706 – Indiantown Road SR 811 – Old Dixie/Alt A1A SR 794 – Yamato Road

  19. Need or requirement identified at County or Municipal level County EOC County EOC County EOC Prepares mission in TRACKER If Requirement Exceeds County Submits mission in TRACKER EOC Review Requirement If resources available Fulfill Request FDOT County EOC Liaison Updates District 4 Dist. EOC TEOC Complete mission District 4 EOC Receives mission assigns to ESF 1 or 3 (TEOC) Coordinates with local District Assigns to local District for completion SEOC TEOC TEOC Other District Other District Assignments to other District for Completion Completes Mission Advise District 4 EOC upon completion District 4 EOC District 4 EOC TEOC Advises FDOT County EOC Liaison Reports status to TEOC Agreement that mission is complete Reports status to SEOC Recovery • Assistance to Locals

  20. Close Out • Review Invoices (partial payment) • NEPA Clearance • Authorization from FHWA • Process payment • FDOT seeks reimbursement from FHWA • Final Acceptance • Audit

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