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PCOLS

PCOLS. RISK ASSESSMENT (RA) TRAINING. General Webinar Information. Using the Webinar Tool. NOTE POD. Using the Pods. CHAT POD. Downloading Decks. FILE SHARE POD. Downloading Decks. Downloading Decks. Downloading Decks. Provide Your Information. Type in chat window. Help and Support.

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PCOLS

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  1. PCOLS RISK ASSESSMENT (RA) TRAINING

  2. General Webinar Information Using the Webinar Tool

  3. NOTE POD Using the Pods CHATPOD

  4. Downloading Decks FILE SHARE POD

  5. Downloading Decks

  6. Downloading Decks

  7. Downloading Decks

  8. Provide Your Information Type in chat window

  9. Help and Support PCOLS Help Desk Phone: 800-376-7783, com 269-961-7307, or DSN 661-7307 Email: dlacontactcenter@dla.mil Operation Hours: 24x7 PCOLS DAU Continuous Learning Module CLG005 http://icatalog.dau.mil/onlinecatalog/courses.aspx?crs_id=1704 Contains: Role-Based Training for PCOLS PCOLS Website at DAU Acquisition Community Connection (ACC) http://acc.dau.mil/CommunityBrowser.aspx?id=213561 Contains: Site Deployment Packet, Frequently Asked Questions (FAQs) System User Manuals (EMMA, AIM) DEERS Address Update and User Maintenance Portal Links

  10. PCOLS Data Mining / Risk Assessment RA Overview Risk Assessment Application

  11. PCOLS Goals of DM/RA • Address the policy compliance and internal control issues identified by: • Purchase Card Policy Office(PCPO) • Government Accountability Office (GAO) • DoD Inspector General (DoDIG)

  12. PCOLS Goals of DM/RA (contd.) • Complete a suite of Purchase Card On-line System (PCOLS) applications to supplement internal control capabilities • Enterprise Monitoring and Management of Accounts (EMMA) Application • Authorization, Issuance and Maintenance (AIM) Application • Data Mining /Risk Assessment Application (DM/RA)

  13. PCOLS Risk Assessment

  14. PCOLS Risk Assessment • Introduction • User Hierarchy • Logon • RA Components • Dashboards • Controls • Quarterly Reports

  15. Risk Assessment Overview • Risk Assessment … • Allows users to analyze risk and report on the “health” of an organization’s purchase card program • RA Components • Controls: Risk indicators for which exceptions that exceed pre-determined thresholds are monitored. • Dashboards: The primary component that assesses the risk of the purchase card program for each individual control and cumulative risk assessment for the overall hierarchical level calculated based on each individual control’s risk assessment. • Quarterly Reports: Provide a three cycle, side-by-side snapshot of the controls’ exceptions.

  16. User Hierarchy • Level 1 - DoD PCPO • Level 2 - Acquisition Executive Agents • Level 3 - HCA Agents • Level 4 - A/OPCs ** • Level 5 - A/BOs

  17. PCOLS Log On • Log into RA directly: • Insert your Common Access Card (CAC) into the card reader. • Enter the PIN for your CAC and click OK. • Open Internet Explorer and enter the following Web address: https://www.dmdc.osd.mil/appj/pcols-web/

  18. PCOLS Log On – Consent Notification

  19. PCOLS Purchase Card Welcome Page Click "Log On" under "Data Mining/Risk Assessment (DM/RA)“

  20. PCOLS User Role Selection

  21. Dashboard Elements 1 2 3 4 5

  22. Dashboard Elements 9 6 7 8

  23. AEA Dashboard

  24. A/OPC Dashboard

  25. A/BO Dashboard

  26. Viewing Control Reports • Five Control Categories (1-3 Listed Below): • Category 1: Span of Control • Control 1.1: Cardholders to A/BOs • Control 1.2: Cardholders to A/OPCs • Category 2: Separation of Duties • Control 2.1: Inadequate Separation of Duties • Category 3: Authorization Controls • Control 3.1: Spending Ratio - Underutilized Credit Limits • Control 3.2: Single Merchant Spending

  27. Viewing Control Reports • Five Control Categories (4-5 Listed Below): • Category 4: Card Status • Control 4.1: Delinquent Accounts • Control 4.2: Account Usage • Control 4.3: Lost/Stolen Cards • Category 5: Transaction Review Controls • Control 5.1: Average Cycle Transactions Reviewed • Control 5.2: A/BO Response Rate • Control 5.3: Flagged Transaction Determination • Control 5.4: Convenience Check

  28. A/OPC Dashboard Category 1

  29. Cardholder Accounts to A/BOs

  30. A/OPC Dashboard Category 1

  31. Cardholder Accounts to A/OPCs

  32. A/OPC Dashboard Category 2

  33. Inadequate Separation of Duties

  34. A/OPC Dashboard Category 3

  35. Spending Ratio – Underutilized Credit Limits

  36. A/OPC Dashboard Category 4

  37. Delinquent Accounts

  38. AEA View of Control 1.1

  39. A/OPC View of Control 1.1

  40. A/BO View of Control 1.1

  41. Quarterly Reports • Provide a three-cycle side-by-side snapshot of the exceptions under each control. • Enable users to analyze progress of their purchase card program to address identified risks for the current quarter based on exception counts for the previous quarter. • Are broken down into the five control categories. • Each category is presented as a table and displays a column for each control in the category and exception counts for the three report billing cycles.

  42. Quarterly Reports

  43. Quarterly Reports

  44. Quarterly Reports

  45. Quarterly Reports

  46. Quarterly Reports • Email Notification • Some users will receive an email notification at the end of the quarter when the report is available for viewing via a direct URL link to the Quarterly Report: • Acquisition Executive Agent (Level 2) • HCA Agent (Level 3), and • A/OPC (Level 4).

  47. PCOLS Purchase Card On-line System (PCOLS) This concludes the PCOLS Continuous Learning Module for the Risk Assessment

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