ATPMM – a Guide to Project Proposal Development Workshop on ASEAN TELSOM Project Implementation & Funding Manageme

1. ATPMM – a Guide to Project Proposal Development Workshop on ASEAN TELSOM Project Implementation & Funding Management Manual (ATPMM) Phnom Penh, 30 May 2014

2. Outlines • Project proposal • Project proposal concept • Review of AIM2015 strategic thrusts • Full project document structure • Project budget • AICTF-eligible budget items • Project work plan • Amendments

3. Project Proposal • To propose a TELSOM/ATRC project, a project proponent shall prepare: • A Project Proposal Concept for consideration at TELSOM/ATRC JWG & WGs meetings (Template 2) • A Full Project Document for consideration and approval by TELSOM/ATRC (PG2)

4. Project Proposal Concept • The project proposal concept should, at least, contain the following information about the project: • Title (project name) • AIM2015 Strategic Thrust/Initiative that the project supports • Purpose (high level goal or mission) • Background information (project context) • Objectives (project deliverables) • Proponent agency • Beneficiaries of the deliverables • Indicative work plan (list of activities) • Implementation method (main approach) • Funding source • Success indicators

5. AIM2015: Vision and Strategic Thrusts

6. AIM2015: Strategic Thrust 1Economic Transformation • Initiative 1.1: Create a conducive environment where businesses can grow leveraging ICT Initiative 1.2: Develop Public-Private Partnership (PPP) initiatives for the ICT industry

7. AIM2015: Strategic Thrust 2People Engagement and Empowerment Initiative 2.1: Ensure affordable broadband access to every community Initiative 2.2: Ensure affordable ICT products

8. AIM2015: Strategic Thrust 2People Engagement and Empowerment Initiative 2.3: Ensure affordable and seamless e-services, content and applications Initiative 2.4: Build trust

9. AIM2015: Strategic Thrust 3 - Innovation Initiative 3.1: Create Innovation Centres of Excellence (COE) for Research and Development (R&D) of ICT services Initiative 3.2: Promote innovation and collaboration amongst government, businesses, citizens and other institutions Initiative 3.3: Nurture innovation and creativity at schools

10. AIM2015: Strategic Thrust 4Infrastructure Development Initiative 4.1: Improve broadband Connectivity Initiative 4.2: Promote network integrity and information security, data protection and CERT cooperation

11. AIM2015: Strategic Thrust 5Human Capital Development Initiative 5.1: Build Capacity Initiative 5.2: Develop skills upgrading and certification

12. AIM2015: Strategic Thrust 6Bridging the Digital Divide Initiative 6.1: Review of Universal Service Obligation (USO) or similar policies Initiative 6.2: Connect schools and advocate early ICT education

13. AIM2015: Strategic Thrust 6Bridging the Digital Divide Initiative 6.3: Improve access and relevance of information Initiative 6.4: Bridge the digital divide within ASEAN

14. Source of Funding • Possible project’s source of funding: • ASEAN ICT Fund or ASEAN-Japan ICT Fund, • ASEAN Cooperation Fund with Dialogue Partners, including ASEAN-China Cooperation (ACC) Fund, ASEAN-ROK Special Cooperation Fund (SCF), ASEAN-India Cooperation Fund, ASEAN-Russian Federation Dialogue Partnership Financial Fund, ASEAN-Pakistan Cooperation Fund, ASEAN Plus Three Cooperation Fund, and under one of the components of Japan-ASEAN Integration Fund (JAIF), • Self-funding by ASEAN Member States, and • Direct support from International Organisations, industry, or other entities.

15. Full Project Document - Summary • The full project document should contain the following information about the project: • General Summary: • Title • Short description • Approving Sectoral Body (TELSOM/ATRC) and the approval’s meeting name & date • Approving Working Group and the approval’s meeting name & date (if applicable) • Proponent agency’s name and address • Date of preparation (or revision) • Proposed funding source • Proposed total budget

16. Full Project Document – Detail (1/2) • Detailed information: • Project description (300 words maximum) • Background and justification • Problem analysis (underlying causes of the problem or present situation, including relevant ASEAN policies or Plan of Actions) • Regionality (applicability to ASEAN as a whole) • Beneficiaries of the project’s outputs or deliverables • Project history (related projects/activities previously or currently carried out) • Objectives (project goals) • Output, Indicators and Activities

17. Full Project Document – Detail (2/2) • Detailed information: • Management and Implementation Arrangements • Designation of managing agency and implementing agency. • Monitoring and Evaluation Arrangements • Description of monitoring, evaluation and follow-up plan as well as the designation of responsible parties. • Cross cutting issues that the project will address. • Potential risks and the mitigation plan. • Appendices • Detailed budget proposal • Indicative work plan (activities time frame) • Notation on additional supporting documents

18. Annexes 1 & 2 • Please see the templates

19. AICTF Eligible Budget Items • Categories of budget items eligible for AICTF support: • Direct labor • Traveling expenses • Hosting expenses • Publication & distribution costs • Other expenses should be born by the proponent on a self-funding basis.

20. Eligible Labor Costs • Consultant fee and expert or speaker honorarium • The range of consultant fee’s rate is USD 200 – 300 per day or USD 8,000 per month per person (nett) • One-time honorarium for experts, speakers, or trainers for professional services at an ASEAN event. The standard honorarium per person is USD 250 – 500 (nett) • Translation fees and clerical work or researcher cost are not eligible for the ASEAN ICT Fund

21. Traveling Expenses (1/2) • Airfare • Travel of ASEAN Experts (e.g. trainers, speakers, and consultants) and sponsored participants to an ASEAN event within ASEAN region will receive funding of USD 700 each to cover airfares. • If the travel is to and from other regions, the budget is within USD 1,000–1,200 range. • The travel claim is based on the actual expenditure or the set amount (whichever is lower)

22. Traveling Expenses (2/2) • Daily Sustenance Allowance (DSA) • The ASEAN ICT Fund’s traveler is eligible for daily subsistence allowance (DSA) to covers accommodation, meals and all other incidental expenses. • The rate per day is set at USD 250, if in Singapore; USD 200, if in Brunei Darussalam or Malaysia; or USD 150, in other ASEAN countries. • Other expenditures, such as transportation to/from airports, travel insurance, separate airport tax, visa fee, transaction cost, etc. are not allowed under the ASEAN ICT Fund

23. Hosting Costs • The Hosting Country for a physical meeting is eligible for a lump sum of USD 5,000 per year to cover hosting expenses (e.g., conference and Secretariat room rental, conference support and organising, stationery). • A hosting cost contribution is subject to the requirement of physical meeting and be disbursed once a year per AMS.

24. Publication & Distribution Costs • Publication and distribution costs, referring to any cost to disseminate information of the project activities, are allowable on reimbursement basis up to maximum of USD 5,000. • Consideration should also be given to electronic publishing or black and white hardcopies. • At least four (4) hard copies and a softcopy of any proceedings, publications or materials (e.g. CD-ROM, videos) produced should be sent to the ASEAN Secretariat via the PC. Ten (10) hardcopies shall be sent to other AMSs and ASEAN ICT Centre.

25. Other Expenses • ASEAN ICT Fund cannot be used for other expenses such as photocopying costs, fax, telephone, equipment rental, mail and courier costs related to an event. • Equipment purchase is not allowable.

26. Amendments • Project proposal should be kept up-to-date, especially, the work plan (Annex 2). • Newly revised proposal should be submitted to AICTC via ASEAN Secretariat for monitoring and evaluation purposes, at least, before submitting a request for fund disbursement.

27. Questions?