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The Repository Library

The Repository Library. Johan Henden. Background. The Re-organised National Library 2004 One organization - two sites: Oslo 150 employees Mo i Rana 200 employees. Organisation. National Librarian Assistant National Librarian 7 directors 5 divisions. Divisions.

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The Repository Library

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  1. The Repository Library Johan Henden Kuopio

  2. Background • The Re-organised National Library 2004 • One organization - two sites: • Oslo 150 employees • Mo i Rana 200 employees Kuopio

  3. Organisation • National Librarian • Assistant National Librarian • 7 directors • 5 divisions Kuopio

  4. Divisions • Collections and bibliographic services • Information technology • Culture and public programmes • Media conservation • Administration Kuopio

  5. Historical outline • Oslo est. 1811 as university library. • 1814 combined university- and national library • 1989 National library division in Rana • 1999 Oslo separated from the university – hence National Library with two divisions Kuopio

  6. Rana division • Established 1989 • Legal deposit dept • Media laboratory • Sound and image archive • Repository library • Administration, technical unit and ITdept. Kuopio

  7. Rana division (2) • 350 000 volumes of legally deposited books and journals security stored • 1 000 000 books and journals for lending • 70 000 volumes of newspapers • 50 000 films • 50 000 sound recordings • 1 100 000 photographs • 200 000 tapes from broadcasting Kuopio

  8. The Repository Library • Established 1989 • Collections consisting of legal deposited documents ca 30 000 volumes annualy • low demanded documents transferred from the entire Norwegian library community ca. 30 000 – 90 000 volumes annualy Kuopio

  9. 1990-2001 • Effective lending service • Greater influx of documents than expected • High level cataloging in Bibsys • Consequence. A large backlog in cataloging and processing Kuopio

  10. Types of documents and services • Monographs – lending • Periodicals – copies • Microfilmed newspapers – lending • Surplus document service – copies supplied to other libraries Kuopio

  11. 1990-2001 • In 1995 a new store with moving shelves was built (unfortunately too small) • Long term planning to increase the storage capacity commenced immediately. Several different alternatives were considered • In 2000 an automatic storage system was chosen and building commenced Kuopio

  12. Structure • Swisslog lwas chosen as the supplier • Communication between Swisslog and Bibsys • WMS Warehouse management system Kuopio

  13. Transition process • A project was established for the transition to an automatic storage system • Resources were reallocated and numbers of personell were temporarily increased • Regular lending services were suspended Kuopio

  14. Transition challenges • 1 million books, periodicals and microfilms had to be moved • 3 500 shelf meters of periodicals had to be catalogued • 41 000 storage boxes containing 1 million folders containing 1 million items had to be placed in the automatic store • 12 000 shelf meters of moving shelving had to be dismantled • Communication between Bibsys and Swisslog had to be established Kuopio

  15. Consequences • Previously uncatalogued documents were catalogued • Cataloguing routines were simplified • Collection development was improved Kuopio

  16. Advantages • Spacesaving storing and effective retrieval • One quarter of the storage space needed compared to traditional shelf storing • Optimized collection development Kuopio

  17. Objections • Noise • Tedious work • Less variation in daily routines • New technology Kuopio

  18. Some experiences so far… • Increased demand for loans • Better collection management • Items most in demand are placed at the front Kuopio

  19. The future • Internal cooperation in the National Library • Extended document selection • Purchasing policy • Audiobooks • Norwegian music • Norwegian moving pictures Kuopio

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