PROJ 102: PROJECT COURSE ( Introductory Lecture )

1. PROJ102: PROJECT COURSE(Introductory Lecture)

2. Outline • Description • Aims • Requirements • People Involved • Two Step Registration • Reports

3. PROJ 102 • To introduce the students the practice of a project work • To let the students experience • Team-work • Planning and conducting a project • To challenge students’ creative abilities

4. How do we achieve the goals? • A project based course • No regular lectures • An introductory lecture about the course and threeworkshops given by the Writing Center • A group of students (typically 4-6 students) will conduct a project during one term • Students (individually or in groups) will choose from a variety of projects offered every term • Projects are proposed by the faculty members (sometimes by graduate students as well)

5. Requirements for PROJ102 • No prerequisites, 3 credits • Offered every term • Taken at freshman or sophomore year • If you entered the university before 2013: • The course is mandatory for only FENS students. Prerequisite for Summer Internship. • The course is a free elective for stıudents who choose FASS or SOM. • If you entered the university in Fall 2013: • The course is mandatory for ALL students.

6. Who are involved? • Supervisors • Propose projects • Supervise projects • Evaluate students • PROJ 102 Committee • Organizing the run of the course from A to Z • AttendanceCheck (introductory lecture, workshops, poster session, report submission dates) • Application of Letter Grade Down (LGD) Policy • Reach the committee by proj102@sabanciuniv.edu

7. How do the students register to PROJ102? • Two step registration • Register to the course (by using the Web for Students (SUIS) as you register to other courses) • Register to a project (by the PROJ 102 on-line system until the add-drops) DO NOT LEAVE THE PROJECT REGISTRATION TO THE LAST DAY OF ADD-DROPS ! • Students who fail to complete both steps will not be registered to PROJ102

8. Step 1: PROJ102 Course Registration Registration for PROJ102 Course using the “Web for Students” Deadline: end of add-dropperiod

9. Step 2: Registration to a SpecificPROJ102 Project https://mysu.sabanciuniv.edu/apps/fens/proj102/ Registration to a PROJ102 Project by using the “PROJ102 Online System” Deadline: end of the add-drop period

10. Details of REGISTRATION click

11. Use the filter option if needed Use the filter option if needed

12. Get in touch with the Supervisor of your favorite project (act quickly!)

13. Undetermined projects • If a project description is blank, you need to determine the project title and description together with the project supervisor • You can gather information about the research areas and interests of supervisor faculty members from their websites • You are encouraged to contact the supervisors and determine a project together • Do NOT send mass emails to all supervisors, contact each one separately

14. REGISTRATION • If the contact supervisor agrees to give you the project, provide your: • name/surname • student ID number • phone number (preferably cell phone) • Confirm that the contact supervisor has added you to the project by logging in

15. CONFIRM REGISTRATION click click

16. CONFIRM REGISTRATION click If it does not let you in, it means the contact supervisor did not register you yet In this case, get in touch with the contact supervisor again and remind him/her to do so But if you can login (meaning you have been registered to the project), you will then see:

17. REGISTRATION In this case, you would have finished with the Step 2 and have completed all registration steps

18. IMPORTANT! Q. What happens if you cannot complete the project registration Step 2 ? A.Drop PROJ102before the end of the add-drop period

19. Main Steps of the PROJ 102 • PROJECT PROPOSAL • PROGRESS REPORT • FINAL REPORT • POSTER SESSION • PRESENTATION

20. STUDENTS HAVE TO ATTEND • INTRODUCTORY LECTURE • 3 WORKSHOPS (1LGD* each) • Attend in your own group • POSTER SESSION (1LGD) • PRESENTATION SESSION • REGULAR MEETINGS WITH THE SUPERVISOR OF THE PROJECT • Details of each stage will be discussed later *1LGD: One Letter Grade Down (i.e. A to A-). Your overall “letter grade” of the class will be affected

21. PROJ 102 Handbook • The handbook provides all the necessary information about PROJ 102 • Available in PROJ 102 web site in .pdf format

22. IT IS YOUR RESPONSIBILITY TO CHECK THE ANNOUNCEMENTS PAGE https://mysu.sabanciuniv.edu/apps/fens/proj102/ • Course “CALENDAR” includes all important dates of the course • All necessary documents will be available in the announcements page (Course Calendar, Report Templates, etc…) • Announcements about the venue and time of Workshops and other common activities • Check the announcements 2-3 times a week!

23. IT IS YOUR RESPONSIBILITY TO CHECK THE ANNOUNCEMENTS PAGE Check the announcements 2-3 times a week! You may/not receive e-mail reminders for deadlines, common activities, etc.

24. Reports in PROJ 102 • Check calendar for the deadlines of • Proposal • Progress • Final Report • For each report, there will be a Writing Center workshop (check calendar and announcements and do not miss the workshop!)(Ifyoumiss a workshop it is a LGD) • You have to write your reports using the guidelines and rules provided in the workshops

25. Project Proposal • Describes your project and your plan to realize theproject  PROJECT PLANNING • Definition and scope of the project • Approach and methodology • Work breakdown structure (WBS) • Assignment of team members to the WBSs • Resource requirements based on theWBS • Timetable based on theWBS • Expected resultsand deliverable(s)

26. How to submit the Project Proposal click click

27. Evaluation • The supervisors and co-supervisors of your project will read and evaluate your Project Reports. • After all the grades are entered, you will be able to see the average of all the grades given to your proposal.

28. Evaluation click

29. Progress Report • What is a Progress Report? • A report that you explain the current progress of your project. • What decisions you’ve had to make. • Any deviations from the initial plans, and what are the reasons for these changes. • How much you have accomplished, and what remains to be done?

30. How to submit the Progress Report click click

31. Final Report • What isa Final Report? • A report that provides an extensive information about your project. • You should provide information about • the project (what you did), • the realization of the project (how you did it) • the results (what you obtained and what your conclusion is) • Follow the guidelines given in the Writing Center Workshops

32. Important details: • Make sure you upload a report before its deadline (1LGD!) • Reports handedorsent to the project supervisors by e-mail do not count as a valid submission • One team members uploads the report, allteam will be able to see it in the “Documents” page. • Make sureyourfile is in .pdf format, can be openedwithAdobeReader and smallerthan 50 MB

33. Poster Session • In the last week of the term (see calendar). • All PROJ 102 posters are posted on the poster boards one day before the poster session. • During the two hourposter session, at leastonegroup representative must be readytopresenttheir poster • ALL posters should contain a “Title” with “Names” of contributors written below the title and the sections: “Abstract”, “Results” and “Conclusions”. • Details will be explained in the last Writing Center Workshop

34. BUDGET • Talk to your supervisor for your project budget! • Your expenditures may not be reimbursed.

35. Project Presentation • In the weeks of the final exams, a half-day period is reserved for oral presentations of the projects. • Typically 3-7 project groups willsharethe same classroom and time slot • Yoursupervisor,as well as otherprojectsupervisors and students willattend yourpresentation as audience. • Total presentation period is 15 minutesforeachproject group (extra 5 minute will be given for discussions, questions and answers)

36. Project Presentation • Attendance will be checked by the supervisors • Uploading the presentations is voluntary

37. Grading • The supervisors and co-supervisors read and evaluate project proposals, reports and presentations. • After the grades are entered, you will be able to see the average of all the grades given to your work at the PROJ 102 website.

38. Grading Policy Calculation of your overall grade: 10 %: Proposal 15 %: Progress Report 15 %: Overall Presentation + Poster 20 %: Final Report 40 %: Individual Performance: contribution to the project performance in presentation attendance to meetings with the supervisor

39. Grading Policy One-Letter-grade-down [1LGD] policy is applied to: All students of a group: each time they fail to submit their reports in time, or if there is no posteror poster presenterduringthe poster session Individually to a student: each time he/she fails to attend any of the three common activities (Three Workshops). Only exemption from 1LGD is by a medical report confirmed by the SU Health Center

40. Where to look for help • “Online Help” at PROJ102 Online System click

41. PROJ 102 Website:[https://mysu.sabanciuniv.edu/apps/fens/proj102/] • All the information related to the PROJ 102 course can be found under the “Online-help” link. • The course calendarwith all the important dates/deadlines of the course events and project templatesare attached in the “Announcements” page. • If you do not find answer to your question(s) on the website or in the handbook, please e-mail to:proj102@sabanciuniv.edu

42. We wish you good luck and success in your projects! PROJ 102 Committee