Elementary Scheduling May 16, 2011 (release date TBD)

1. Elementary SchedulingMay 16, 2011(release date TBD)

2. Presentation Overview • Duration will be half an hour designed to showcase a new option to the Scheduling menu (release date to be determined) • No Audio interaction • Questions will be addressed at the end • .PPT Presentation is available for download under handouts and the recording will be posted to Repository by the end of the week

3. What is Elementary Scheduling? • Elementary scheduling is the term used to describe timetabling where a group of students generally take all their classes (subjects) as a group. • These groups of students share the same homeroom.

4. Process Overview • The elementary scheduling process consists of three major phases: • Entering the scheduling parameters • Building the School Timetable • Resolving any conflicts between parameters and the build

5. Phase 1 – Set Up/Initial Preparation • Initialize scheduling • Add new students for next year (pre-registrants) • Change the Enrolment Status and Next Year’s grade for specific students

6. Phase 1 – Set Up/Initial Preparation • School Set Up for Next Year • Make changes to the Staff Records • Make changes to Next Year’s Rooms/Homerooms File • Make changes to Next Year’s Courses File • Make changes to Next Year’s Classes File

7. School Set Up for Next Year • Within the Elementary frame, specify Lunch Periods to be assigned to homerooms using the elementary schedule. • As well, Breaks (i.e. recess) may be assigned to such homerooms. Please note, to indicate multiple lunch and/or break options, be sure to press on the Empty button within the select set up area.

9. Staff Records • Restrictions may be indicated within the Staff Record by using the Restrictions button located on the Timetable Tab. This is a very useful feature to indicate when staff are not available to teach a class for varying reasons (i.e. prep time, part time morning only teacher).

11. Next Year’s Rooms/Homerooms File • HmRm Restrictions are used to if there are restrictions that are specific to this teacher’s group of students. • Restrictions are specific to the particular physical room. (Typically, rooms/homerooms would not have any restrictions on them) • Indicate if the homeroom has a Lunch Period and/or Break Periods from the drop downs.

13. Next Year’s Courses File • Course Requirements are essential to the Elementary Scheduling process. These settings are critical to ensure that the subject will be scheduled appropriately. • Number of periods required • Limit number of periods per day • Consecutive periods required

15. Phase 2 – Automatically Build the Timetable • Automatically build the timetable using Master Builder

16. Phase 3 – Resolve Timetable Conflicts/Issues • Analyze Master Builder results and adjust accordingly • Examine Course Requirements • Examine Class placements and any Restrictions

17. Phase 4 – Final Details • Assign Student Homerooms and Classes • Print Scheduling information • Finish off the current school year • Transfer to Current • Create/Update new School Calendar

18. Questions In the Question area, please type any questions. We will take a moment to review and then address all questions.

19. Thank you!