TraiNet: Training and Compliance Assistance for International Programs

1. TraiNet Jane Lee Program Coordination Assistant SANREM CRSP The SANREM CRSP is made possible by the United States Agency for International Development and the generous support of the American people through Cooperative Agreement No. EPP-A-00-04-00013-00 Office of International Research, Education, and Development, Virginia Tech

2. About TraiNet • Training Results and Information Network • USAID internet based tool for gathering and reporting data on trainees and for maintaining compliance w/ US Gov visa requirement • Enter data – create record in USAID database-1st step for DS2019* • DS 2019 - Certificate of eligibility for exchange visitor (J1) status - Will be generated as a result of the data entered into TraiNet I • TraiNet Web is USAID;s direct link to the Dept of Homeland Security’s SEVIS system. • Thru TraiNet, you can update info as required by USAID, Dept of State or Dept of Homeland Security Office of International Research, Education, and Development, Virginia Tech

3. Instructions for TraiNet • USAID requirement: all training participants traveling to US on SANREM funds be registered, apply for US visa • In-country & 3rd country training – be registered • Each lead univ has responsibility for implementing J1 visa process • Instructions and forms – SANREM Form 10 http://www.oired.vt.edu/sanremcrsp/documents/Form%2010%20-%20TraiNet-HAC%20Instructions.pdf • Employees of SANREM subs who do their corporate duties in US are not training participants. • USAID guidance for participant training regulations: http://www.usaid.gov/policy/ads/200/253.pdf Office of International Research, Education, and Development, Virginia Tech

4. 3 Types of Training 1.US based Training : Form 10-A - Submit at least 90 days prior to the program start date - Need passport picture page - 4 Parts: Trainee, Trainee for visa, Program, Funding info - Forward DS 2019 to ME • 3rd Country Training : Form 10-B - Any 3rd country trainee - Report data at least quarterly into TraiNet - Prefer to get the form15 days prior to starting date - 3 parts: Trainee, Program, Funding info 3. In-country Training : Form 10-C - Any if training lasts 2 days + (16 contact hours +) - Enter data at least quarterly - 3 parts: Group, Program, Funding info Office of International Research, Education, and Development, Virginia Tech

5. TraiNet Contact • TraiNet initiation or Technical questions : TraiNet help desk trainetvcs@sraprod.com , or Allison Kennett Kennett@sra.com • Other questions, including interpretation of Agency Policy: James Nindel, EGAT/ED : jnindel@usaid.gov +1 202-712-5317 or Linda Walker, EGAT/ED : lwalker@usaid.gov • Just came in from TraiNet team (May 6, 2010) - To ensure delivery of the DA-2019, programs should be approved in the VCS and submitted to SEVIS a minimum of 3 weeks prior to the date of travel - W/O passport face page , application will be rejected and not submitted to SEVIS - Any file submitted to EGAT/ED and SEVIS if the travel date is less than 2 weeks from the date of VCS approval Office of International Research, Education, and Development, Virginia Tech

6. Health and Accident Coverage • All US bound training participants must be enrolled in the HAC insurance coverage thru Highway to Health (HTH) • Required for all 3rd country participants : HTH is not mandatory • HTH Worldwide & USAID have renewed their contract . Website http://www.hthadvisors.com • Plans, coverage & rates for Nov 7, 09-Nov 6, 2010 http://www.oired.vt.edu/sanremcrsp/documents/USAID_HAC_Summary_2009-10_Revised.pdf • Enrollment and further questions to Diane Foraker dforaker@hthworldwide.com Office of International Research, Education, and Development, Virginia Tech

7. Questions? • We’re here to help you! • Have your appointed team member contact me for details on enrollment into the TraiNet system • Jane Lee at janelee@vt.edu or sanrem@vt.edu • Phone 540-231-1230 • Fax 540-231-1402 Office of International Research, Education, and Development, Virginia Tech

8. SANREM CRSP Shaping a sustainable future Creating, organizing, and disseminating knowledge that improves livelihoods through sustainable agriculture and natural resource management Office of International Research, Education, and Development, Virginia Tech