The Story of Dick & Jane, LLP

1. The Story ofDick & Jane, LLP

2. Lesson 1 This is Dick. He is a lawyer. See Dick Work. Work, Dick, Work!!

3. Lesson 1 This is Jane. She is a lawyer. See Jane Work. Work, Jane, Work!!

4. Lesson 1 This is Spot. Spot is a Legal Assistant. She works like a dog. See Spot Work. Work, Spot, Work!!

5. Lesson 2 Uh, Oh! Dick, Jane and Spot are NOT working. They are looking for a letter Dick wrote to a client earlier today.

6. Lesson 2 See Dick look. Look, Dick, Look!! See Jane look. Look, Jane, Look! See Spot look. Look, Spot, Look!

7. Lesson 2 Looking for a letter is a waste of time. See Dick waste time. Waste, Dick, Waste!!

8. Lesson 2 See Jane waste time. Waste, Jane, Waste!!

9. Lesson 2 See Spot waste time. Waste, Spot, Waste!!

10. Lesson 3 See Spot smile. Spot found the letter. It was filed under “Prospect Correspondence.” The letter was to a Client.

11. Lesson 3 It took only 15 minutes to find the letter. Dick bills his time at $150.00 per hour. Jane bills her time at the same rate. Dick & Jane, LLP is politically correct.

12. Lesson 3 Dick and Jane bill Spot’s time at $80.00 per hour. Dick and Jane pay Spot $20.00 per hour. Dick & Jane, LLP is a generous employer.

13. Lesson 3 Dick and Jane do not bill clients for looking for letters. Dick & Jane, LLP is ethically correct.

14. Lesson 3 See Dick Write Off Time. Write Off , Dick, Write Off! See Jane Write Off Time. Write Off , Jane, Write Off!

15. Lesson 4 How much money did the misfiled letter cause Dick and Jane to lose in Write-Off time and Spot’s generous wages?

16. Lesson 4 If Dick, Jane, and Spot each spend 15 minutes every workday looking for documents, and they work only 225 days per year, (that’s 45 weeks), how much do lost documents cost Dick & Jane, LLP each year?

17. Lesson 4 $$ Value of Dick’s lost time per day: 15 minutes lost per day X hourly rate of $150 = $37.50 $$ Value of Jane’s lost time per day: 15 minutes lost per day X hourly rate of $150 = $37.50 $$ Value of Spot’s lost time per day: 15 minutes lost per day X hourly rate of $80 = $20.00 $$ Amount paid to Spot to waste time 15 minutes lost per day X hourly rate of $20 = $5.00 $$Daily cost of one lost document = $100.00

18. Lesson 4(the hardest lesson of all) Over a period of 225 days Dick and Jane lost $22,500 because of annual avoidable hard and soft costs while looking for lost, misplaced, or misfiled documents.

19. Lesson 4(the hardest lesson of all) How could they have spent $22,500? • Children’s college education • New car • 3-week luxury cruise for two • Set of Titanium golf clubs • Down payment on a house • Boat • New office furniture

20. Lesson 5(the BESt lesson of all) Why Use a Document Management System? • Find documents faster • Link them to contact and case records • Store them in a place for all to share • Go “Green” and “Paper-Less” by scanning them • Send documents electronically • Use less physical storage space

21. Lesson 5(the BESt lesson of all) What is your best option? Time Matters

22. Lesson 5(the BESt lesson of all) Why Time Matters? • Emulates your present filing methods • Documents are easily identified • Not program dependent • Easy to learn • Accepts all kinds of files • Compatible with scanning operations • Everyone has access • Built-in Version Control

23. Lesson 5(the BESt lesson of all) Document Management is part of a Suite of interrelated law office technologies that can be implemented (or not) selectively according to the office’s needs and priorities.

24. Lesson 5(the BESt lesson of all) How much? A four person office: • First station = $905 • 3 additional stations = $1,575 • Implementation and training = $500 Total Cost = $2,980* *10% Conference discount on software

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