Important information

1. Users guide Phase 1 Hand-CODED Demographics Report The purpose of this document is to assist schools in matching the demographics on Phase 2 hand-coded answer documents with the coding on Phase 1 hand-coded documents. The Phase 1 Hand-coded Demographics Report is available April 7–21, 2010, via the Test Administrator System on LEAPweb.

2. Important information The Phase 1 Hand-coded Demographics Report is a report of the exact information coded on a student’s Phase 1 answer document. In order to match the Phase 1 answer document with the Phase 2 answer document, hand-coded student information in fields E, I, and J must match exactly. If the procedures are followed exactly and there are no other extenuating circumstances, the student will have one whole score, not a partial score. If a student tested on a preidentifed answer document, the student will not appear on the Phase 1 Hand-coded Demographics Report. If field E, I, or J was not hand coded on a student’s Phase 1 answer document (all circles for the field are blank), the student will not appear on the Phase 1 Hand-coded Demographics Report. You must hand-code demographic information in fields E, I and J to appear on this report. Do not leave any demographics blank.

3. Important information (CONTINUED) • TIMING: • The Phase 1 Hand-coded Demographics Report is available to districts and schools via LEAPwebApril 7–21. • LEAP/GEE Phase 2 materials will arrive in districts March 23─24. It is strongly advised that the hand coding of Phase 2 answer documents be scheduled to take place after this report becomes available. • Phase 2 testing begins April 12. • Access to the report via LEAPwebwill end on April 21.

4. Important information (CONTINUED) • ALERT: Even if the Phase 1 Hand-coded Demographics Report shows errors in student information, student information in fields E, I, and J on Phase 2 answer documents must be hand coded exactly as it appears on this report. (See the example on slide 9 of this guide.) • If a non-preidentifed student does not appear on the report, the District Test Coordinator should contact LDE for further information. • District Test Coordinators and School Test Coordinators should keep this record of errors in student information as an alert of students whose demographics will need to be corrected in Student History.

5. Phase 1 Hand-coded Demographics Report Hand-coded student demographic information in fields E, I, and J must match exactly on Phase 1 and Phase 2 answer documents for a student. This report is provided via LEAPweb to assist test coordinators and test administrators when hand coding student demographic information on page 1 of nonpreidentified Phase 2 answer documents. SAMPLE

6. How to access the report ... • Sign onto the LEAPweb application. • Click on the Test Administration tab. • Then click on the link for the Hand-coded Demographics Report on the left side of the screen.

7. District report (PDF file format) • District Test Coordinators will have access to Phase 1 hand-coded student information for all schools within the district. The district-level report is contained in a single file. • The district report is sorted so that information for site codes 999 (Non Public), 998 (Home Study), and 888 (Unknown) appears at the top of the report. Reports for all other site codes in the district follow in ascending order. • If a student moved from one school to another within the district after the completion of Phase 1 testing, the District Test Coordinator will be able to search the district file for the student’s name and provide the Phase 1 demographic information to the School Test Coordinator at the student’s new school. • If a student moved into the district from another district after the completion of Phase 1 testing, the District Test Coordinator should contact LDE to obtain the Phase 1 demographic information for the student.

8. School report (PDF file format) • School Test Coordinators will have access to Phase 1 hand-coded student information for their school only. • If a student moved from one school to another within the district after the completion of Phase 1 testing, the School Test Coordinator at the student’s new school must contact the District Test Coordinator, who will provide the Phase 1 demographic information. • If a student moved into the district from another district after the completion of Phase 1 testing, the School Test Coordinator must contact the District Test Coordinator, who will contact LDE to obtain the Phase 1 demographic information for the student.

9. Using the report ... Information in this report must be used to hand code student information on the Phase 2 answer document for each LEAP and GEE student whose Phase 1 answer document was also hand coded. ALERT: Code fields E, I , and J on each student’s Phase 2 answer document using information exactlyas shown in the shaded columns on this report. SAMPLE

10. An example ... IMPORTANT: If the report shows a dash (–)for a digit or letter, leave the corresponding circle on the student’s Phase 2 answer document blank―even if you know the information that is missing. Do NOT correct errors in student information as you hand code documents using this report. SAMPLE ALIGN TOP OF LABEL L510985 3999999 001 Pelican Parish 002 Bayou High School LEAP/GEE SPR 2010 BAR-CODELABEL

11. Bar-code Labels ALIGN TOP OF LABEL L510985 3999999 001 Pelican Parish 002 Bayou High School LEAP/GEE SPR 2010 BAR-CODELABEL Hand-coded Phase 2 answer documents require bar-code labels. Use the bar-code labels that were provided with LEAP and GEE Phase 1 materials.

12. Questions? For more information about how to code answer documents, refer to pages 23–25 in the LEAP and GEE Test Administration Manual. District Test Coordinators who have questions about how to access or use the Phase 1 Hand-coded Demographics Report should contact the DRC Louisiana customer service representative. School Test Coordinators who have questions about how to access or use the Phase 1 Hand-coded Demographics Report should contact the District Test Coordinator. Data Recognition Corporation