Secondary Data

1. Secondary Data Marlys BucherDan Smith

2. Secondary Consortium Data Reports • 1S1 Academic Attainment in Reading/Language Arts • 1S2 Academic Attainment in Mathematics • 2S1 Technical Skill Attainment (TSA Concentrators) • 3S1 School Completion • 4S1 Student Graduation Rates (NCLB prior year) • 5S1 Placement* • 6S1 Nontraditional Participation • 6S2 Nontraditional Completion • Enrollment *MOHE data match beginning FY12 data collection (FY10 and FY11 sampling years)

3. Reports • Other Reports (current year) • Career Cluster Report • by the 16 career clusters • Unduplicated Counts • Program Report • 6 digit program codes • Only reported for those approved for each district • Course Report • 6 + 2 digit course codes • Provides overall unduplicated counts (Data by school, district, consortium, state)

4. Reporting Categories • All data reported out by • Gender • Ethnicity (7 codes as of 2011 data) • Special Populations • Individuals with Disabilities • Economically Disadvantaged • Nontraditional Enrollees • Single Parents • Displaced Homemakers • Other Educational Barriers • Limited English Proficiency • Migrant • Duplicated or Unduplicated Data - specified in the report

5. Carl D. Perkins Record Layout 2011 (for year 10-11 and beyond) Data Item Spaces Placement Fill Justification Numbers School Year 2 1 - 2 Right Justify, leading zero fill School District 4 3 - 6 Right Justify, leading zero fill District Type 2 7 - 8 Right Justify, leading zero fill School Number 3 9 - 11 Right Justify, leading zero fill MARSS ID Number 13 12 - 24 Right Justify, leading zero fill Program Code 6 25 - 30 Right Justify, leading zero fill Course Code 2 31 - 32 Right Justify, leading zero fill Course Length in Minutes 5 33 - 37 Right Justify, leading zero fill Grade Received 1 38 P / N Teen (single) Parent 1 39 Y / N Displaced Homemaker 1 40 Y / N Is a TSA Given 1 41 Y / N Student Proficiency 1 42 P / N 42 Digit Code Example: 0528530104000000000000001407101504840PNN YP (140710 is program code and 15 is the course code (see above in grid), TSA given/ student Proficient)

6. Other Data Elements • Valid Course ID Table • Program Approval Data Base with 8 digit code by district • Student MARSS Data • MARSS ID Number • Name • Teen Parent/displaced Homemaker • Special Populations • Migrant • Graduation/Dropout record • MCA Data • Required Assessments for Graduation

7. Definitions (from the IT Tables) • Eligible • Student who has take or is currently enrolled in an approved CTE course and has an active enrollment record in MARSS for the current reporting year. • Participant • An individual who has participated in career and technical education courses in one career field for 100 hours or more • Concentrator • An individual who has participated successfully (passing grade) in career and technical education courses in one career field for 240 hours or more

8. 1S1 Academic Attainment in Reading/ Language Arts* • Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. • Denominator: Number of CTE concentrators who took the ESEA assessment in reading/language arts whose scores were included in the State’s computation of AYPand who, in the reporting year, left secondary education. • *FY 11 Definition uses MCA10. • *FY12 and FY13 Definition will use the GRAD portion of the MCA10.

9. 1S2 Academic Attainment in Mathematics* • Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. • Denominator: Number of CTE concentrators who took the ESEA assessment in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education. • *FY 11 Definition uses MCA11. • *FY12 and FY13 Definition will use the GRAD portion of the MCA11.

10. 2S1 Technical Skill Attainment* • Numerator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who passany of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. (FY10-11, 11-12, 12-13) • Denominator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. * FY11 is the first year of TSA reporting for Secondary

11. 3S1 School Completion • Numerator: Number of CTE concentrators who earned a regular secondary school diploma during the presorting year. • Denominator: Number of CTE concentrators who left secondary education during the reporting year.

12. 4S1 Student Graduation Rates (Prior Year Data) • Numerator: Number of CTE concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rage as described in Section 1111(b)(2)(C)(vi) of the ESEA. • Denominator: Number of CTE concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA.

13. 5S1 Placement (Prior year data) • Numerator: Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education PLUS The number of Secondary CTE Completers who do not register as participating in higher education in a data match through the Minnesota Office of Higher Education but do respond positively to a survey request for information pertaining to their higher education, employment or military status. (AY: 10-11) {Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education (FY11-12, 12-13)} • Denominator: Number of Secondary CTE Completers. (AY: 10-11, 11-12, 12-13)

14. 6S1 Nontraditional Participation • Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. • Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.

15. 6S2 Nontraditional Completion • Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. • Denominator: Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year.

16. Data for FY10 Core IndicatorOVAESTATE 1S1 Reading 67.00% 69.703% 1S2 Mathematics 44.00% 35.28% 2S1 Technical Skill* 88.33% 89.41% 3S1 Completion 73.33% 98.38% 4S1 NCLB Graduation** 82.00% 96.71% 5S1 Placement**/*** 88.33% 48.78% 6S1 NT Participation 39.00% 49.53% 6S2 NT Completion 36.00% 32.50% * Proxy 2 courses ** Prior Year *** First year with MOHE Data

17. Data for FY11 (state data not available until December 2011) Core IndicatorOVAESTATE 1S1 Reading 70.00% 1S2 Mathematics 48.00% 2S1 Technical Skill* 90.00% 3S1 Completion 76.67% 4S1 NCLB Graduation** 83.00% 5S1 Placement**/*** 90.00% 6S1 NT Participation 39.50% 6S2 NT Completion 36.50% * TSA year 1 ** Prior Year *** MOHE Data

18. Negotiations with OVAE FY12-14 • 1S1 and 1S2 Reading & Mathematics • Received permission to use the GRAD portion as of FY12 and FY13 • 2S1 Technical Skill Attainment • New for FY11 - TSA in 5 areas • Add 8 more for FY12 • 5S1 Placement • Data from MOHE • 6S1 and 6S2 Nontraditional Data • Collecting data by courses rather than program (reviewing data - will renegotiate with OVAE)

19. Data Submissions for the P-File • March • MDE submits any changes to the Minnesota Certified Software Vendors for character layout • Table C – Table of Career and Technical Education Programs and Licenses • June • Districts CTE personnel (teacher, counselor, local designated CTE contact) should ensure that all data is available for the P-file submission (appropriate programs/courses, course length in minutes, proficiency status for the courses, TSA identifier, and TSA proficiency • MDE web submission site is opened

20. Data Submissions for the P-File continued • Early June through the end of September • P-files submitted to MDE via the web based submission (*Written directions are provided to all identified district personnel who download the data file - 1 per district) • MARSS errors are reported back to the local districts and Consortium Coordinators • Beginning in August, MDE sends out reminders of data download status to all identified district personnel and 26 Perkins secondary consortium coordinators • September MDE phones all districts who have yet to complete the data submission • September 29, 2011: WEB SITE CLOSES FOR FY11 CARL PERKINS DATA SUBMISSION

21. Data Submissions for the P-File continued • October – Updates for the FY11 MARSS data are due to MDE • November – Initial data is examined for accuracy • December – Data is due to OVAE via EDEN • January – *Data Reports available for district download. Consortia directors should ask the local district personnel for copies of the district reports. (*Written directions are provided to all identified district personnel who download the data file - 1 per district) • February – plan for changes for next fiscal year

22. Questions and Comments can be sent to: marlys.bucher@state.mn.us An FAQ will be set up on the MnSCU web site under events for each Webinar.

23. Upcoming Professional Development Events http://www.cte.mnscu.edu/professionaldevelopment/index.html • Perkins Accountability II - Postsecondary WebinarSept. 29, 20112:00 p.m. - 3:00 p.m. • Annual Perkins Consortium Coordinators Meeting November 9, 2011Hennepin Technical College, Brooklyn Park, MN • Fall Career & Technical Education Conference CTE: Learning that Works for MinnesotaNovember 10, 2011 Crowne Plaza West, Plymouth, MN

24. Thanks for joining us today! We value your feedback about today’s session. Please click on the link in the chat window now to complete the session evaluation or go to: https://docs.google.com/spreadsheet/viewform?formkey=dDNwbTFQZUR0YWVycmh3dXJ5Vnp2eVE6MA REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers and administrators for this series of webinars.  In order to get the necessary certificates you must complete the session evaluation.