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BUDGETARY DETAILS

BUDGETARY DETAILS. CYFAR Sustainable Community Projects Presented By: Kendra Arrington Grants Management Specialist Awards Management Division Office of Grants and Financial Manageme nt. SALARIES. Base Salary (all senior/key/other) Provide Funded Work Months

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BUDGETARY DETAILS

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  1. BUDGETARY DETAILS CYFAR Sustainable Community Projects Presented By: Kendra Arrington Grants Management Specialist Awards Management Division Office of Grants and Financial Management

  2. SALARIES • Base Salary (all senior/key/other) • Provide Funded Work Months • Calendar or academic and summer • Secretarial or clerical salaries • Must be justified • Graduate students • Number of students • Only employees of recipient organization should be included

  3. EQUIPMENT • Identified as items $5,000 or more • Items costing less than threshold amount considered a material or supply • Provide: • Type of equipment • Cost • Some purchases may require lease vs. purchase analyses • Brief explanation of intended use

  4. TRAVEL • Destination (if known) • Purpose • Number of travelers • Estimated cost per trip

  5. PARTICIPANT/TRAINEE COSTS • Includes scholarships, stipends • Tuition is not allowed • Provide: • Number of individuals supported

  6. MATERIALS AND SUPPLIES • Office, lab, educational or field supplies • Software • Postage, shipping, etc. • Non-traditional supplies • Provide brief explanation

  7. PUBLICATIONS/PAGE CHARGES • Cost for publication • Cost for professional printing • Number and cost per publication

  8. CONSULTANTS • Identified as someone who renders expert advice • Not an employee of grantee organization • Provide: • Letter of intent with signature • Statement of work • Curriculum vita

  9. ADP/COMPUTER SERVICES • Charges associated with shared computer usage • Internet charges • Purchases of computer equipment would not go here • Budget under equipment or materials and supplies

  10. SUBAWARDS • When portion(s) of work will be performed by outside sources: • Provide: • Statement of work • Letter of intent signed by Authorized Representative • Budget • Budget narrative

  11. SUBWARDS (cont’d) • Period of performance may not be longer than primary award • Start date should not be earlier than the prime award • Terms and conditions flow down

  12. HONORARIUMS • Small token of payment to someone providing a service • Provide: • Brief description of service • Amount of honorarium

  13. CONFERENCES/MEETINGS • Speaker/trainer fees • Include brief description of service or topic • Fees should be based on credentials • Justify fees exceeding $1,000

  14. FEE FOR SERVICE • Contractual arrangements with an organization to perform a service • Translation services • Lab analyses • Writing or editing

  15. FEE FOR SERVICE (CONT’D) • Provide: • Dollar amount • Task to be performed • General breakout of costs • Number of hours • Cost per unit, etc.

  16. UNALLOWABLE COSTS To be allowable as a direct charge to the award, the costs must directly benefit the objectives of the project. • Incentives • Capital improvements • Ceremonies • Promotional give-away items (tote bags, mugs, t-shirts, etc.)

  17. TERMS AND CONDITIONS • The full text version of the Terms and Conditions may be found on NIFA’s website under “Grants” at: • http://www.nifa.usda.gov/business/awards/awardterms.html

  18. CONTACT US Awards Management Division Branch II: Adriene Woodin, Branch Chief Rochelle McCrea, Team Leader Kendra Arrington, Grants Management Specialist Main Branch Number: 202-401-5050 Fax Number: 202-401-3237

  19. QUESTIONS?

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