WRSU Customer Service

1. WRSU Customer Service The Beauty of Change

2. Basic Customer Service Communication Other Languages

3. Foreword This training has information about how you can help our organization achieve a high level of satisfaction and loyalty among all the people it serves. This training will help you with basic information about providing good customer service, communication and proper use of other languages.

4. Objectives • Participant will; • Demonstrate positive customer service skills • Identify different impacts of negative and positive customer service • Be able to demonstrate effective communication strategies • Know when and how to use your language appropriately

5. Your Cascading Role Michelle Martinez, WRSU CEO President Barack Obama WRSU Department Director Kathleen Sebelius, DHHS Director WRSU Department Supervisor Dr. Yvette Roubideaux, IHS Director YOU! Dorothy Dupree, Phoenix Area Director

6. Evaluation & Accreditation Customer Service also effects evaluation and accreditation.

7. Each employee is responsible to project a positive image of the Indian Health Service. • You • help improve customer service. • help improve customer satisfaction. • help bridge communication gaps. • are important. • Youcount and You can make a difference.

8. everyone is a unique and valued individual. Each employee is responsible to project a positive image of the Indian Health Service.

10. Poor Customer Service = Negative Impacts EMPLOYEES • Poor Attitudes • Absenteeism • Poor Performance • Lack of Communication • Low Morale • No Teamwork • Emotional Outbursts • Poor Cooperation CUSTOMERS • Less ‘Return’ Customers • Poor Satisfaction • Complaints / Lawsuits • Bad Public Image • Less Money • Lack of Diversity • Poor Communication • Feel Worse • Loss of Trust

11. Positive Customer Service = Positive Impacts EMPLOYEES • Better Health • Positive Attitude • Boosts Morale • Supports Teamwork • Fewer Missed Days • Enhanced Diversity • Positive Communication • CUSTOMERS • More Return Customers • Loyalty • Increased Satisfaction • More Recommendations • Fewer Complaints/Lawsuits • Better Health • Better Public Image • More Money • Supports Diversity • Improved Communication

12. It is not hard to provide good customer service when we live it.

13. The challenge comes when times get tough. At the end of the day when all is said and done ask yourself; • Did I do my best? • Did I help people? • Did I make someone happy today? • What can I do better tomorrow?

14. COMMUNICATION

15. Communication is the key to excellent …... Customer Service

16. What Is Communication? • The Way We Exchange Information • Access to Better Understanding Customers • Speaking / Writing / Behavior • Mutual Understanding • More Than Just Words

17. You help to provide excellent customer service by using effective communication skills. • Be respectful and effective with everyone • Understand Your Customers • Create Win / Win Solutions

18. Biased or Preconceived? • Recognize and become aware of your own personal biases. • Make a conscious choice not to be biased. • Move past stereotypes.

19. When you hit a bumpy road……. • Listen to Your Customer • Remain Professional • Keep Your Environment Professional • Show Empathy • Remove Negative or Hostile Emotions • Know How to Interact with Your Customers • Problem Solve • Satisfy The Customer – Are They Happy When They Leave?

20. Ask yourself those tough questions about your communication style. • Did my customer understand? • Am I biased when I communicate? • How can I communicate differently so that my customers are satisfied? Communication is more than just words.

21. Poor Communication • Hinder Relationships • Decrease Cooperation • Effect your ability to lead or influence others • Cause hurt feelings • Low morale, teamwork & productivity • Drive customers away. • Hurt the organizations image. • Create a hostile environment.

22. ‘Good’ Customer Service Skills • Accept Feedback: Give some sign that you are open to input by listening. • Recognize the negative or positive impact of your communication • Apologize: Say “I’m Sorry” or “I apologize” and do so sincerely. • Ask Questions for Clarification: • Adjust/Change: State or demonstrate what you will do differently.

23. Apache Spanish Navajo Chinese German Hopi Tegalog English Korean OTHER LANGUAGES French

24. Languages Languages are an important part of communication. They allow us to give more meaningful care to our customers.

25. We Are Diverse • Although English is the official language of Indian Health Services, the population we serve speaks many languages. • Diversity of language is important to us because there are times when we need those languages to enhance the services we are providing to customers.

26. When should I use my language? • To bridge the gap by translating and allowing people to better understand each others needs • Assist customers with questions, misunderstood information and to calm or reassure customers with fears • Help every customer know what is said • Respectfully address customers language needs

27. I should not use my language to …… • Gossip while on duty • Get the final word in a disagreement • Prevent another customer from knowing what is being said • Nickname • Encourage or participate in speaking against another employees professional treatment

28. In Conclusion

29. Dr. Roubideaux has said “How we treat our customers is a big deal” and “How we treat each other is a big deal” • We want WRSU to be a great place to work. • You can help to get it out that we are here to serve the community with excellent service each and every time they come.

30. Our Goal For Whiteriver Service Unit to be known as a healthy, caring, positive and professional organization.