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2012/13 Annual Report: Enhancing Services SETA's Strategic Support and Quality Management

Explore the 2012/13 Annual Report of Services SETA, focusing on Strategic Support, Quality Management Department, Human Resources, and Finance. Discover key initiatives undertaken by the Human Resource Department, audit outcomes, and action plans to address findings. Gain insights into core programs such as Mandatory Grants and Funded Skills Development. Dive into governance, administration, sector skills planning, research, and monitoring and evaluation programs. Identify reasons for staff leaving, and plans for future improvement in financial management.

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2012/13 Annual Report: Enhancing Services SETA's Strategic Support and Quality Management

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  1. Parliamentary Portfolio Committee Annual Report 2012/13 Services SETA

  2. Table of Contents: • Strategic Support • Quality Management Department • Human Resources • Finance

  3. STRATEGIC SUPPORT

  4. Focus on Core Programmes Audited Core Programmes: 3. Mandatory Grants 4. Funded Skills Development 6. Sector Development Support Programmes: 1. Governance 2. Administration 5. Sector Skills Planning and Research 7. Monitoring and Evaluation

  5. Programme 3: Mandatory Grants

  6. Programme 4: Funded Skills Development * Results structured into learning interventions instead of 6 sub-programmes

  7. Programme 6: Sector Development

  8. Report of the Auditor-General

  9. Programme 3: Mandatory Grants

  10. Programme 4: Funded Skills Development (1)

  11. Programme 4: Funded Skills Development (2)

  12. Programme 6: Sector Development

  13. QUALITY MANAGEMENT DEPARTMENT

  14. HUMAN RESOURCES

  15. OVERVIEW • In the financial year ended 2012/2013, the Human Resource Department concluded the following key initiatives: • Development of the Human Resources Framework • Development of the Human Resources Policies and Procedures • Reviewed the organisational structure • Completed the Skills Audit for 2012 • Placed dedicated effort to reduce the organisation’s vacancy rate • Designed and approved the organisations performance management system • Whilst these are key achievements as Human Resources of the organisation, there is still much room for improvement.

  16. EMPLOYMENT AND VACANCIES

  17. REASONS FOR STAFF LEAVING

  18. FINANCE

  19. Audit outcomes and action plans to address audit findings • SSETA was qualified on commitments: • Commitment schedule included expired contracts • Amounts in schedule did not agree to contracts • Schedule did not include all commitments (completeness) Root cause : System errors Legacy commitments that were never disbursed Action plan : • Formed a task team to clean up the contract schedule/register which comprises of finance, legal, PMO and QMD • Regular monitoring of contracts and project nearing completion • In process of acquiring an upgrade to the commitments module (Navision) • Contacted partners with legacy balances to come forward

  20. Other matters raised by the AG and action plans

  21. Plans going forward to address findings • Update / implementation of a financial reporting system • Developing policies and standard operating procedures • Action plans with responsible people, target implementation dates that are followed up regularly • Monthly reporting (financial statements, management accounts) • Recruiting appropriate personnel

  22. END

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