Powerpoint Templates

1. Work S.M.A.R.T. Not H.A.R.D. (Tips to Paint a Less Stressful Picture of Your Work Life) SCAGPO Conference November 8, 2012 Georgette Council, CEOE Powerpoint Templates

2. Who Am I? I am your constant companion. I am your greatest helper or heaviest burden. I will push you onward or drag you down to failure. I am completely at your command. Half the things you do you might as well just turn over to me and I will be able to do them quickly and correctly.

3. Who Am I? I am easily managed – you must merely be firm with me. Show me exactly how you want something done and after a few lessons I will do it automatically. I am the servant of all great individuals and, alas, of all failures as well. Those who are great, I have made great. Those who are failures, I have made failures.

4. Who Am I? I am not a machine, though I work with all the precision of a machine plus the intelligence of a human. You may run me for a profit or run me for ruin – it makes no difference to me.

5. Who Am I? Take me, train me, be firm with me, and I will place the world at your feet. Be easy with me and I will destroy you.

6. Who Am I? I AM HABIT! - Anonymous

7. Habit (Definition) • an acquired behavior pattern regularly followed until it has become almost involuntary • customary practice or use • a particular practice, custom, or usage • a dominant or regular disposition or tendency; prevailing character or quality

8. Habits – Good or Bad? Good if… • They lead to solutions • They make you more productive • They are sustainable • They allow for “me time” • Make you accountable

9. Habits – Good or Bad? Bad if… They lead to excuses They make you less productive They take a lot of effort or energy They allow you no time to decompress Lay blame on others

13. Watch Out for Time Thieves! people who steal your time email that steals your attention conversations that steal your concentration

15. Working HARDer not SMARTer: H – Haphazard A – Alternating Priorities R – Random D - Devalue

16. Working SMARTer not HARDer: S– Strategic & Specific M– Mitigate Distractions A– Agree & Ask/Achievable R– Realistic/Rewarding T– Time and Train

17. “He/She has more time than I do” The truth is…. “We all have the same 24 hours, the difference is in how we use them.” - Georgette Council, CEOE

18. Time Management Quiz

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28. Urgent Not Urgent I II . Crisis . Pressing problems . Deadline-driven projects, meetings, preparations . Preparation . Prevention . Values clarification . Planning . Relationship building . True re-creation . Empowerment Important III IV . Interruptions, some phone calls . Some mail, some reports . Some meetings . Many proximate, pressing matters . Many popular activities . Trivia, busywork . Some phone calls . Time wasters . “Escape” activities . Irrelevant mail . Excessive TV Not Important

29. Why Work S.M.A.R.T.? • Gains time • Motivates and initiates • Eliminates cramming • Keeps stress and anxiety away • Keeps your priorities in order • Makes you competitive

30. Time Management Strategies Plan Your Day Prioritize Your Tasks Make Lists Create Schedules Set Deadlines Take A Break Say NO

31. Minor Time Wasters • Interruptions we face during the day • Being a slave on the telephone • Unexpected/Unwanted visitors • Needless reports/Junk mail • Meetings without agenda

32. Major Time Wasters • Procrastination • Afraid to Delegate • Not Wanting to Say "NO" • Low Self-Esteem • Problems With Objectives/Priorities

33. Action Plan • Enter the RISK ZONE • Communicate & Clarify • Do not “REACT” to Urgency • Deal with One Paper only Once • Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)

34. Action Plan • “TO DO LIST” (Top 3 Priorities today) • Have a follow through • Learn to say two letter word - "NO" • Delegate low priority items

35. Thank You for Your Time and Attention!Questions?