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Managing the School Census and Other Data Collections

12 th June 2014 Primary, Nursery, Special Schools. Managing the School Census and Other Data Collections. Briefing Session. 09:30       Registration & Refreshments 09:45       Welcome Feyisa Demie , Head of Research & Statistics 10.05 RSU Website – Re-launch

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Managing the School Census and Other Data Collections

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  1. 12th June 2014 Primary, Nursery, Special Schools Managing theSchool Census and Other Data Collections Briefing Session

  2. 09:30       Registration & Refreshments 09:45       Welcome FeyisaDemie, Head of Research & Statistics 10.05RSU Website – Re-launch Andrew Hau, School Workforce Data Manager 10.15 School Workforce Census - Update 10.20Pupil Premium and Universal Free Meals David Fisher, Education Consultant 10.30 Changes to SEN Codes and Top Funding David Fisher, Education Consultant 10.40 Deferred Admissions David Fisher, Education Consultant LA Briefing Session Agenda

  3. LA Briefing Session Agenda 10.45 School Census Autumn 2014 and 2015 collections David Fisher, Education Consultant 10:55 Coffee and Tea Break 11:15 SEN Funding and impact on schools NileshJethwa, Head of SchoolFinance 11:25 School Admissions Chris Williams, Senior Admissions Officer, School Admissions 11:35 Schools ICT Richard Charlton, ICT Technical Manager 11:45 R&S Data Collections James McDonald, Research and Statistics Officer 11:50 Any Questions 12:00 Close

  4. WelcomeFeyisa Demie, Head of Research & Statistics

  5. BRIEFING SESSION AIMS The aims of the Lambeth briefing sessions are to examine: • School Census • Improving Quality of Data • Census data duplications • School Workforce Census • School MIS issues • SEN Data • New DfE data collection strategy and changes

  6. Uses of Census Data • School Census is a statutory return for all maintained Nursery, Primary, Secondary, Special Schools, Academies and City Technology Colleges in England • School Census is collected from schools on a termly basis • School Census is the most important source of information about schools. The LAs and DfE use the data to: • Allocate funding to LAs, schools • Project pupil and teacher numbers • Inform school target setting • Produce league tables and information for OFSTED inspections of schools • Monitor the school workforce and allocate resources to schools • Monitor inclusion and diversity initiatives • Monitor and evaluate government policies • Identify underachieving groups

  7. Key Data Collection Timetable

  8. Education Research and Statistics WebsiteRe-Launch

  9. Website Re-launch The Research and Statistics website has been re-launched and is LIVE Bright and intuitive design with a focus on making it easy for schools to navigate around. Will provide: • A central hub of regularly used website links (Secure Access, COLLECT, RAISEonline, DfE) • A portal to the Lambeth extranet “School Reports Online” • A regularly updated newsfeed on latest headlines and forthcoming events • A timetable of key data collection dates and report releases • A library of resources and supporting materials for all data collections and censuses • A library of all performance reports and education profiles for Lambeth • A library of all research reports undertaken in Raising Achievement • A library of all conference and briefing materials/presentations

  10. URL Address www.lambeth.gov.uk/rsu (When you visit the site for the first time, please accept Cookies at the top of the screen, by clicking “Yes I agree”)

  11. School Workforce CensusUpdate November 2014

  12. Dates and Changes School Workforce Census date is Thursday November 6th 2014 Main changes since last census (hardly any!): • QTS route now to be included for all staff who, since the previous school workforce census, have taken up their first position since qualifying as a teacher, regardless of when they qualified. • Base pay now has to be included even if Scales and Points are included: • Populated automatically by MIS from pay data on system which can be manually adjusted if necessary • Important to ensure spinal points for all current staff are correct

  13. Any Questions

  14. Pupil Premium and Universal Free MealsDavid Fisher, Education ConsultantAnne Taplin, Principal Research and Statistics Officer

  15. Pupil Premium Rates • Primary Deprivation Premium £1300 • Secondary  Deprivation Premium £935 • Service Premium £300 • Adopted Premium £1900

  16. Universal Free Meals All pupils in Reception, Year 1 and Year 2 are able to receive free meals from September Existing entitlements to free school meals for disadvantaged pupils will continue as now. It is very important to keep collecting FSM eligibility data.

  17. Universal Free Meals Number of pupils eligible to a receive free school meal that have had a FSM on the census day will still be gathered. The new field, School Meal Taken, • Is for Reception, Year 1 and Year 2 and is a count of those that have received a free school meal • By default this will be set to true for all pupils in those year groups. • Schools will need to deselect those not receiving a free meal.

  18. Universal Free Meals Funding for this comes from two routes • The current Free School Meal funding • A new grant from the Education Funding Agency, (UIFSM grant) £380.19 for each pupil in reception, Y1 and Y2 that were not receiving a FSM in the January 2014 Census.

  19. Any Questions

  20. Changes to SEN Codes and Top up fundingDavid Fisher, Education ConsultantAnne Taplin, Research and Statistics Officer

  21. SEN Codes A new code of practice will come into effect from September 2014 which will remove the requirement for separate ‘school action’ and ‘school action plus’ categories – these will be replaced by a single ‘SEN support’ code. The Children and Families Bill will replace ‘SEN statements’ with ‘education, health and care plans’.

  22. SEN Codes New codes made available from Sep 2014 K to replace P E to replace S NSA for “SEN support but no specialist assessment of type of need” this code could be used for those with code A Schools have until the January Census to recode all SEN pupils, In January Census the SEN Codes A and P will become inactive

  23. SEN Types SMEH “Social, mental and emotional health” Will replace BESD In the Census only two SEN types will be gathered per pupil, it is not possible to rank two types with the same priority.

  24. Special SEN units or Resourced Provision With the latest SEN re-organisation in Lambeth there are more schools with resourced provisions attached to a school. If your school has such a setting please ensure you update your school details as appropriate.

  25. Top up funding This is a yes / no flag and getting this right is not easy. Lambeth currently averages allocations across schools as opposed to a dedicated grant to specific pupils. Top up funding reflects monies received that is above the specified Threshold for the type of school

  26. Top up funding If a pupil is in an attached special unit or resourced provision, then the threshold is £10,000 so if a pupil gets more than this then that pupil receives top-up funding If a pupil is not in a special unit attached to the school then the threshold is set to £6,000, so if a pupil gets more than this then that pupil receives top-up funding

  27. Any Questions

  28. Deferred AdmissionsDavid Fisher, Education ConsultantAnne Taplin, Research and Statistics Officer

  29. Deferred Admission Dates when children reach statutory school age as follow This was not so much of an issue when the funding census was in January, but it can be a challenge now.

  30. Deferred Admission In essence the school has to hold that place for the child until the statutory start term. This could have an impact on the schools funding. Question How many of who have received a request for deferred entry?

  31. School Census 2014 – 2015 CollectionsDavid Fisher, Education ConsultantAnne Taplin, Research and Statistics Officer

  32. School Census2014 – 2015 Dates Autumn Census • Thursday 2nd October 2014 • To be uploaded to Collect by 10th October 2014 • Free School Meals gathered over the range • 16th May to 2nd Oct 2014 • Term dates • 1st August to 31st Dec 2014 • Exclusion data • 1st January 2014 to 20th April 2014 • Attendance (Not Special Schools) • 21st April to 31st July 2014 • Special Schools Only (Annual report) • 1st August to 26th May 2014

  33. School Census2014 – 2015 Dates Spring Census • Thursday 15th January 2014 • To be uploaded to Collect by Friday 23rd January 2015 • Term dates • 1st January to 5th April 2015 • Free School Meals gathered over the range • 3rd October to 15th January 2015 • Exclusion data • 21st April 2014 to 31st August 2014 • Attendance (Not Special Schools) • 1st August to 31st December 2014

  34. School Census2014 – 2015 Dates Summer Census • Thursday 21st May 2015 • To be uploaded to Collect by Friday 5th June 2015 • Free School Meals gathered over the range • 16th Jan to 14th May 2015 • Term dates • 6th April to 31st July 2015 • Exclusion data • 1st Sept 2014 to 31st Dec 2014 • Attendance (Not Special Schools) • 1st Jan to 5th April 2015

  35. School Census2014 – 2015 New fields that will be gathered from Autumn • School Lunch Taken • SEN Provision Codes K and E • SEN Need Types, SMEH and NSA

  36. School Census2014 – 2015 Fields that will be removed from the census • Staffing Data in the PRU return • BESD Fields that will be removed from January • SEN status codes, A and P

  37. Any Questions

  38. Tea and Coffee Break

  39. Schools FinanceSEN FundingNilesh JethwaHead of School Finance

  40. Student AdmissionsPeter Scott, Head of Admissions

  41. Schools ICTRichard Charlton

  42. R&S Data CollectionsJames McDonald

  43. Downloading and Uploading LA Spreadsheets For EYFSP, KS1, Phonics, KS2 and EAL Fluency

  44. Data Collection Files We will pre-populate excel files for: EYFSP KS1 Phonics (but not Y2 re-checks) KS2 from https://extranet.lambeth.gov.uk/rsu All will be found in your school’s “Upload Folder”

  45. Download Pre-Populated Excel Sheet ALWAYS TICK THE BOX “SIGN ME IN AUTOMATICALLY”

  46. Download Pre-Populated Excel Sheet Click on your school name

  47. Download Pre-Populated Excel Sheet Select the “Upload Folder”

  48. Download Pre-Populated Excel Sheet Either click on the arrow and choose “send to” then “Download a copy” or right-click and “Save Target As”

  49. Download Pre-Populated Excel Sheet (example is for EYFSP) Names, UPN, Gender, DOB and Postcode (if needed) will be on your school’s sheet

  50. Uploading Files All files can be uploaded to: • https://extranet.lambeth.gov.uk/rsu into the “Upload Folder”

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