ITE101: Fundamentals of Computing

1. ITE101: Fundamentals of Computing Microsoft Excel 2010 Lecturer : Mr. Teav Chhun Nan, MSc Master of Electronics and Telecommunication Associate Dean College of Science & Technology IT CAMBO, Manager www.itcambo.com

2. CHAPTERIII: Excel 2010 • Excel Basics • Lesson 1: Getting Started with Excel • Lesson 2: Cell Basics • Lesson 3: Modifying Columns, Rows, and Cells • Lesson 4: Formatting Cells • Lesson 5: Saving • Lesson 6: Creating Simple Formulas • Lesson 7: Worksheet Basics • Lesson 8: Printing • Common Tasks in Excel • Lesson 9: Creating Complex Formulas • Lesson 10: Working with Basic Functions • Lesson 11: Sorting Data • Lesson 12: Outlining Data • Lesson 13: Filtering Data • Lesson 14: Formatting Tables

3. Doing More with Excel • Lesson 15: Reviewing and Sharing Workbooks • Lesson 16: Using Templates • Lesson 17: Working with Charts • Lesson 18: Working with Sparklines • Lesson 19: Using Conditional Formatting • Lesson 20: Creating PivotTables • Lesson 21: Using What-If Analysis

4. Lesson 1: Getting Started with Excel Excel is a spreadsheet program that allows you to store, organize, and analyze information. In this lesson, you will learn your way around the Excel 2010 environment, including the new Backstage view, which replaces the Microsoft Button menu from Excel 2007. The Ribbon The Ribbon contains multiple tabs, each with several groups of commands. You can add your own tabs that contain your favorite commands.

5. To Customize the Ribbon: • You can customize the ribbon by creating your own tabs that house your desired commands. Commands are always housed within a group, and you can create as many groups as you need to keep your tabs organized. In addition, you can even add commands to any of the default tabs, as long as you create a custom group within the tab. • Right-click the Ribbon and select Customize the Ribbon. A dialog box will appear.

6. Click New Tab. A new tab will be created with a new group inside it. • Make sure the new group is selected. • Select a command from the list on the left, then click Add. You can also drag commands directly into a group. • When you are done adding commands, click OK.

7. If you do not see the command you want, click on the Choose commands drop-down box and select All Commands. • To Minimize and Maximize the Ribbon: • The Ribbon is designed to be responsive to your current task and easy to use, but if you find it is taking up too much of your screen space, you can minimize it. • Click the arrow in the upper-right corner of the Ribbon to minimize it.

8. To maximize the Ribbon, click the arrow again. • To Add Commands to the Quick Access Toolbar: • Click the drop-down arrow to the right of the Quick Access Toolbar. • Select the command you wish to add from the drop-down menu. To choose from more commands, select More Commands.

9. To Get to Backstage View: • On the Ribbon, click the File tab.

10. To Create a New, Blank Workbook: • Click the File tab. This takes you to Backstage view. • Select New. • Select Blank workbook under Available Templates. It will be highlighted by default. • Click Create. A new, blank workbook appears in the Excel window.

11. To Open an Existing Workbook: • Click the File tab. This takes you to Backstage view. • Select Open. The Open dialog box appears.

12. Select your desired workbook and then click Open. If you have opened the existing workbook recently, it may be easier to choose Recent from the File tab instead of Open to search for your workbook.

14. Lesson 2: Cell Basics The Cell Each rectangle in a worksheet is called a cell. A cell is the intersection of a row and a column.

15. Each cell has a name, or a cell address based on which column and row it intersects. The cell address of a selected cell appears in the Name box. Here you can see that C5 is selected.

16. To Select a Cell: 1. Click on a cell to select it. When a cell is selected you will notice that the borders of the cell appear bold and the column heading and row heading of the cell are highlighted • 2. Release your mouse. The cell will stay selected until you click on another cell in the worksheet. • You can also navigate through your worksheet and select a cell by using the arrow keys on your keyboard. • To Select Multiple Cells: • Click and drag your mouse until all of the adjoining cells you want are highlighted

17. To Insert Content: • Click on a cell to select it. • Enter content into the selected cell using your keyboard. The content appears in the cell and in the formula bar. You also can enter or edit cell content from the formula bar.

18. To Delete Content Within Cells: • Select the cells which contain content you want to delete. • Click the Clear command on the ribbon. A dialog box will appear. • Select Clear Contents

19. To Delete Cells: • Select the cells that you want to delete. • Choose the Delete command from the ribbon. • To Copy and Paste Cell Content: • Select the cells you wish to copy. • Click the Copy command. The border of the selected cells will change appearance.

20. 3. Select the cell or cells where you want to paste the content. • 4. Click the Paste command. The copied content will be entered into the highlighted cells

21. To Cut and Paste Cell Content: • Select the cells you wish to cut. • Click the Cut command. The border of the selected cells will change appearance.

22. 3. Select the cells where you want to paste the content. • 4. Click the Paste command. The cut content will be removed from the original cells and entered into the highlighted cells.

23. To Access More Paste Options: There are more Paste options that you can access from the drop-down menu on the Pastecommand.These options may be convenient to advanced users who are working with cells that contain formulas or formatting.

24. To Access Formatting Commands by Right-Clicking: • Select the cells you want to format. • Right-click on the selected cells. A dialog box will appear where you can easily access many commands that are on the ribbon

25. To Drag and Drop Cells: • Select the cells that you wish to move. • Position your mouse on one of the outside edges of the selected cells. The mouse changes from a white cross to a black cross with 4 arrows

26. 3. Click and drag the cells to the new location. • 4. Release your mouse and the cells will be dropped there. • To Use the Fill Handle to Fill Cells: • Select the cell or cells containing the content you want to use. You can fill cell content either vertically or horizontally. 2. Position your mouse over the fill handle so that the white cross becomes a black cross

27. 2. Click and drag the fill handle until all the cells you want to fill are highlighted. • 3. Release the mouse and your cells will be filled.

29. Lesson 3: Modifying Columns, Rows, and Cells To Modify Column Width: Position your mouse over the column line in the column heading so that the white cross becomes a double arrow • 2. Click and drag the column to the right to increase the column width or to the left to decrease the column width.

30. 3. Release the mouse. The column width will be changed in your spreadsheet. • To Set Column Width with a Specific Measurement: • Select the columns you want to modify. • Click the Format command on the Home tab. The format drop-down menu appears. • Select Column Width.

31. 4. The Column Width dialog box appears. Enter a specific measurement. becomes a double arrow . • 5. Click OK. The width of each selected column will be changed in your worksheet. To Modify the Row Height: • Position the cursor over the row line so that the white cross • 2. Click and drag the row downward to increase the row height or upward decrease the row height.

32. 3. Release the mouse. The height of each selected row will be changed in your worksheet.

33. To Set Row Height with a Specific Measurement: • Select the rows you want to modify. • Click the Format command on the Home tab. The format drop-down menu appears. • Select Row Height. • 4. The Row Height dialog box appears. Enter a specific measurement.

34. To Insert Rows: Select the rowbelow where you want the new row to appear. • 2. Click the Insert command on the Home tab.

35. 3. The new row appears in your worksheet. When inserting new rows, columns, or cells, you will see the Insert Options button by the inserted cells.

36. To Insert Columns: Select the column to the right of where you want the new column to appear. For example, if you want to insert a column between A and B, select column B. • Click the Insert command on the Home tab.

37. The new column appears in your worksheet. To Delete Rows: Select the rows you want to delete.

38. 2. Click the Delete command on the Home tab. • 3. The rows are deleted from your worksheet.

39. To Delete Columns: • Select the columns you want to delete. • 2. Click the Delete command on the Home tab.

40. 3. The columns are deleted from your worksheet. • To Wrap Text: • Select the cells with text you want to wrap.

41. 2. Select the Wrap Text command on the Home tab. • 3. The text in the selected cells will be wrapped in your worksheet.

42. To Merge Cells Using the Merge & Center Command: • Select the cells you want to merge together. • 2. Select the Merge & Center command on the Home tab.

43. To Access More Merge Options: • Click the drop-down arrow next to the Merge & Center command on the Home tab. The merge drop-down menu appears. • Merge & Center: Merges selected cells into one cell and centers the text. • Merge Across: Merges each row of selected cells into larger cells. This command is useful if you are merging content across multiple rows of cells and do not want to create one large cell. • Merge Cells: Merges selected cells into one cell. • Unmerge Cells: Unmerges the selected cells.

44. Lesson 4: Formatting Cells • To Change the Font: • Select the cells you want to modify. • Click the drop-down arrow next to the font command on the Home tab. The font drop-down menu appears. • Move your mouse over the various fonts. A live preview of the font will appear in the worksheet.

45. To Change the Font Size: • Select the cells you want to modify. • Click the drop-down arrow next to the font size command on the Home tab. The font size drop-down menu appears. • Move your mouse over the various font sizes. A live preview of the font size will appear in the worksheet.

46. You can also use the Grow Font and Shrink Font commands to change the size. • To Use the Bold, Italic, and Underline Commands: • Select the cells you want to modify. • Click the Bold (B), Italic (I), or Underline (U) command on the Home tab.

47. To Add a Border: • Select the cells you want to modify. • Click the drop-down arrow next to the Borders command on the Home tab. The border drop-down menu appears.

48. To Change the Font Color: • Select the cells you want to modify. • Click the drop-down arrow next to the font color command on the Home tab. The color menu appears. • Move your mouse over the various font colors. A live preview of the color will appear in the worksheet.

49. To Add a Fill Color: • Select the cells you want to modify. • Click the drop-down arrow next to the fill color command on the Home tab. The color menu appears. • Move your cursor over the various fill colors. A live preview of the color will appear in the worksheet.

50. To Change Horizontal Text Alignment: • Select the cells you want to modify. • Select one of the three horizontal Alignment commands on the Home tab. • Align Text Left: Aligns text to the left of the cell. • Center: Aligns text to the center of the cell. • Align Text Right: Aligns text to the right of the cell.