Integrating Resources: Databases and Web Sites

1. Integrating Resources: Databases and Web Sites Southern California Technical Processes Group November 22, 2002 Adam L. Schiff University of Washington Libraries aschiff@u.washington.edu

2. Acknowledgement • Modified from presentation given at ALA Annual in Atlanta, GA, June 2002.

3. Description of Electronic Integrating Resources • Use Chapters 1 and 12 in conjunction with Chapter 9 • Other chapters also used when applicable, e.g., Chapter 3 for cartographic electronic integrating resources • LCRI 1.0A: Direct access updating electronic resources are serials, not integrating resources (e.g., CD-ROM database updated quarterly)

4. Basis of description of electronic integrating resources 12.0B1b • Base most of the description on the current iteration of the resource (Areas 1-6) • Exceptions: dates of publication (Area 4) are based on the first and/or last iterations; notes and standard numbers and terms of availability (Areas 7-8) are based on all iterations and any other source

5. Chief source of information Electronic IRs 12.0B2b • Remote access electronic resources • Follow rule 9.0B1 • Chief source of information for electronic resources is the resource itself • Take the information from formally presented evidence (e.g., title screen, home page, HTML header, splash screen, metadata in resource) • If the information in sources varies in degree of fullness, prefer the source that provides the most complete information • Additional instructions in case the information needed is not available from the resource itself

6. Prescribed sources of information 12.0B3b • Remote access electronic resources • Follow rule 9.0B2 • Prescribed source for areas 1-2, 4, 6 is the chief source, information issued by the publisher, creator, etc., and the container (not applicable to remote resources); prescribed source for areas 3, 5, 7-8 is any source • Very little bracketing of information will be necessary since chief source is the entire resource

7. Area 1 Title and statement of responsibility

8. 1.1B1 Introductory words • Do not transcribe words that serve as an introduction and are not intended to be part of the title. • Very common on Web sites: • Welcome to NASA quest • Bienvenue à la Bibliothèque royale de Belgique • Indiana University School of Law--Bloomington presents the WWW virtual library--law

9. 110 2 Bibliothèque royale de Belgique. 245 10 Bibliothèque royale de Belgique $h [electronic resource] : $b [page d’accueil]. 246 1 $i Title appears on home page as: $a Bienvenue à la Bibliothèque royale de Belgique

10. 245 00 WWW virtual library--law $h [electronic resource]. 246 1 $i Title appears on home page as: $a Indiana University School of Law--Bloomington presents the WWW virtual library--law

11. 9.1B2 Source of title proper • Always give the source of the title proper or source of a supplied title in a note (see also 9.7B3 and 12.7B3) • OLAC CAPC source of title note recommendations: http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html • Usually combined with the item described note (9.7B22 and 12.7B23) • 500 Title from home page (viewed on May 15, 2002). • 500 Title from title screen (viewed on Oct. 29, 2000). • 500 Title from HTML header (viewed on Aug. 3, 1998).

12. 12.1B1 Title proper: Typos • Correct obvious typographic errors when transcribing the title proper and give the title as it appears on the resource in a note. In case of doubt, transcribe spelling as found.

14. 245 00 Magson genealogical history site $h [electronic resource]. 246 1 $i Title appears on home page as: $a Welcome to the Magson geneological history site 246 3 Magson geneological history site 246 1 $i Title in HTML header: $a Magson family geneological history site 246 3 Magson family genealogical history site

15. 12.1B2 Full form vs. acronym or initialism • Choose full form as title proper • Full form and acronym/initialism are common on home pages of organizations and also occur on other Web resources • May record the acronym or initialism as other title information but rule 12.1E1b for integrating resources (unlike 12.1E1a for serials) does not currently require this. LC will probably propose a rule revision so rule for serials and IRs is the same. • Always give a title added entry for the acronym/initialism • LCRI: Do not recatalog records created before Dec. 1, 2002

17. 110 2 Los Angeles County Museum of Art. 245 10 Los Angeles County Museum of Art $h [electronic resource] : $b LACMA : [home page]. 246 30 LACMA if no LCRI is issued making the rule for integrating resources the same as for serials, the following could also be correct: 110 2 Los Angeles County Museum of Art. 245 10 Los Angeles County Museum of Art $h [electronic resource] : $b [home page]. 246 13 LACMA or 246 1 $i Also known as: $a LACMA Note: bracketed explanation of title proper supplied as other title information per 1.1E6

19. Current Rules 100 1 Reitz, Joan M. 245 10 ODLIS $h [electronic resource] : $b online dictionary of library and information science. 246 30 Online dictionary of library and information science New Rules 100 1 Reitz, Joan M. 245 10 Online dictionary of library and information science $h [electronic resource] : $b ODLIS. 246 30 ODLIS

20. 12.1E1b Other title information • Transcribe if considered to be important • Do not transcribe if it consists solely of words related to the currency of the contents

21. 245 00 Checklist of amphibian species and identification guide $h [electronic resource] : $b an online guide for the identification of amphibians in North America north of Mexico / $c North American Reporting Center for Amphibian Malformations.

22. 245 00 Architecture & building news headlines $h [electronic resource]. not 245 00 Architecture & building news headlines $h [electronic resource] : $b updated daily.

23. 12.1B4 Common title/ section title • LCRI: For updating remote e-resources what appears to be a common title may be a statement of responsibility, the name of the parent electronic resource, or another component of the resource. If in doubt, do not consider it to be a common title.

25. 245 04 The WWW virtual library $h [electronic resource]. 246 3 World Wide Web virtual library 246 1 $i Also known as: $a WWW VL

27. 245 00 WWW virtual library. $p Petroleum and geosystems engineering $h [electronic resource]. 246 30 Petroleum and geosystems engineering

30. 245 04 The WWW virtual library. $p Gardening links $h [electronic resource]. 246 30 Gardening links 500 Maintained by the editors of GardenWeb. 730 0 GardenWeb. Note: There is no link to the WWW Virtual Library Gardening Links page from the GardenWeb page, so it cannot be considered a part of GardenWeb. However, a related title added entry can be made for GardenWeb, justified by the note given above. Alternatively, a linking entry could be given instead of the added entry (see LCRI 21.28B1): 787 1 $t GardenWeb $w (OCoLC)41355502

32. 245 00 Buddhist studies WWW virtual library $h [electronic resource] : $b the Internet guide to Buddhism and Buddhist studies / $c edited by T. Matthew Ciolek, Joe Bransford Wilson, and Jerome Ducor in association with Janice Glowski … [et al.]. 246 30 Internet guide to Buddhism and Buddhist studies 246 1 $i At head of title: $a World-Wide Web virtual library Questions: Is there a common title/section title situation in this case? Is the “at head of title” note sufficient to link this site to its parent? Note that the parent site actually has the title “The WWW virtual library.” One might decide to make a linking entry for the parent (LCRI 21.28B1 states to make a linking note rather than a related work added entry for integrating resources, unless the relationship is covered by rules 21.8-21.27): 772 00 $t WWW virtual library $w (OCoLC)44281610

34. 245 04 The World Wide Web virtual library. $p History of art $h [electronic resource]. 246 30 History of art Questions: Because the common title here is not the same as the actual title of the parent, is a uniform title appropriate to collocate this with other sections of the parent?: 130 0 WWW virtual library. $p History of art Or, make a variant title added entry using the parent’s actual title?: 246 3 WWW virtual library. $p History of art Or, just make a linking entry for the parent?: 772 00 $t WWW virtual library $w (OCoLC)44281610

38. 9.1F/12.1F Statements of responsibility • Transcribe statements of responsibility relating to those persons or bodies credited with a major role in creating the content of the resource. Give all other statements of responsibility in notes (9.1F1) • Editors: transcribe statements if considered important (12.1F3b)

42. Changes in area 1 • If any of the information recorded in area 1 (title proper, parallel titles, other title information, statements of responsibility) changes, change the area to reflect the current iteration • Make notes on information found on earlier iterations if considered important (e.g., former titles proper, former parallel titles, former editors or compilers) • Use field 246 for all variant forms of title except former title proper • Use field 247 for former title proper (see 12.7B4.2 and 21.30J and their LCRIs)

43. Area 2 Edition

44. Edition statements • Transcribe an edition statement if considered important (12.2B1b) • Give source of edition statement in a note if it is different from the source of the title proper (9.2B1 and 12.7B9.1)

45. 245 00 MARC code list for organizations $h [electronic resource] / $c Library of Congress, Network Development and MARC Standards Office. 250 Web version of the 2000 ed.

46. Edition statements (cont.) • 9.2B8 rule to omit edition statement for frequently updated remote access resources and give the information in a note was deleted in 2002 Amendments; covered by new rule 12.2B2 • 12.2B2: Give statements indicating regular revision or frequent updating as frequency in the note area

47. 245 00 Architecture & building news headlines $h [electronic resource]. 246 3 Architecture and building news headlines 310 Updated daily

48. Edition statements (cont.) • For frequently updated remote resources you may give the edition information in a description based on note (usually combined with source of title note). See also 1.7B23 and 12.7B23b. • 500 Description based on: Version 2.0-Web; title from home page (viewed on May 16, 2002). • 500 Description based on: Version 2001.2; title from Web page (viewed on Dec. 8, 2001).