Visual Aid Etiquettes: For Effective Presentation

1. Visual Aid Etiquettes: For Effective Presentation By: ManaliRathi

2. Keys to the Successful Presentation • Think of your audience • Make it clear • Why should visual aids be used? • Things to be considered

3. Objective: Learning Outcome • To understand the relevance of visual aid & Visual Aid etiquettes • To understand different visual aids used during presentation • Do’s & Don'ts of using visual aids for making effective presentation

4. Why should Visual Aids to be used???? • Use visuals whenever possible • Good visuals are: • –Visible • –Clear • –Simple

5. Value of using Visual Aids • Creating Interest • Clarifying the complex and abstract • Adding Emphasis • Improving memory • Stimulating action • Making presentation more concise

6. Flipcharts and Whiteboards Bad Points • Can only use once • Can’t add graphics • Can be hard to read • Hard to see Good Points • Low-tech • Easy to add to • More contact with audience • More interactive

7. Flipcharts and Whiteboard Tips • Don’t hide! • Don’t keep your back towards the audience • Draw lines if needed • Pay attention to colour • Call ahead to check on facilities • Stick to a few key points

8. PowerPoint Bad points • Depends on technology • Lack of audience contact • Can’t add to it • Overcrowded Good Points • Portable • Professional • Can add graphics • Clear • Can use for handouts

9. Slide Structure - Bad • This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

11. Slide Structure - Bad • Do not use distracting animation • Do not go overboard with the animation • Be consistent with the animation that you use

12. Slide Structure – Good • Use 1-2 slides per minute of your presentation • Write in point form, not complete sentences • Include 4-5 points per slide • Avoid wordiness: use key words and phrases only

13. Colour - Bad • Using a font colour that does not contrast with the background colour is hard to read • Using colour for decoration is distracting and annoying. • Using a different colour for each point is unnecessary • Using a different colour for secondary points is also unnecessary • Trying tobe creativecan alsobe bad

14. Colour - Good • Use a colour of font that contrasts sharply with the background • Ex: blue font on white background • Use colour to reinforce the logic of your structure • Ex: light blue title and dark blue text • Use colour to emphasize a point • But only use this occasionally

15. Usecolourwell • Use colors that are pleasing • Do not use red type • Use a high contrast between words/graphics and background (i.e., dark background with light font OR light background with dark font) • Don’t use too many colors or highlights • Using too many colors will confuse the audience • If you emphasize everything, you emphasize nothing

16. Fonts - Bad • If you use a small font, your audience won’t be able to read what you have written • CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ • Don’t use a complicated font

17. Fonts - Good • Use at least an 25-point font • Use different size fonts for main points and secondary points • this font is 28-point, the main point font is 28-point, and the title font is 36-point • Use a standard font like Times New Roman or Arial

18. Fonts • Use common fonts (fonts might look different on a different computer) • Fonts contribute to setting the tone and use same font on each slide • Font should be large enough to read from all areas of the room: 25 point minimum

19. Background – Bad • Avoid backgrounds that are distracting or difficult to read from • Always be consistent with the background that you use

20. Background - Good • Use backgrounds such as this one that are attractive but simple • Use backgrounds which are light • Use the same background consistently throughout your presentation

21. Spelling and Grammar • Proof your slides for: • speling mistakes • the use of of repeated words • grammatical errors you might have make • If English is not your first language, please have someone else check your presentation!

22. Delivering Your Presentation Technical aspects : • –Media clips and the PPT file in the same directory • –Mouse, keyboard & projector • –Speakers and players • –Plan B (What if technology fails?)

23. Power point Karaoke

24. Conclusion • Use an effective and strong closing • Your audience is likely to remember your last words • Use a conclusion slide to: • Summarize the main points of your presentation • Suggest future avenues of research

25. Questions?? • End your presentation with a simple question slide to: • Invite your audience to ask questions • Provide a visual aid during question period • Avoid ending a presentation abruptly

26. “should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.” Guy Kawaski 10/ 20/ 30 rule

27. Power Point tips • Look at the audience, not the slides • Should use Video’s or media clips • Don’t overcrowd • Pay attention to Font, colour and layout & background • Print out slides • Test beforehand

28. Summary