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Navigating State Initiatives

Navigating State Initiatives. Meridith Randall and Mary Kay Rudolph CCCCIO’s 411 October 24 – 26, 2016. State Initiative E-I-E-I-Os for CIOs. State of California’s Acronym Farm. SSSP. CAI. EPI. IEPI. Adult Education Block Grant (AEBG) Basic Skills Initiative (BSI)

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Navigating State Initiatives

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  1. NavigatingState Initiatives Meridith Randall and Mary Kay Rudolph CCCCIO’s 411 October 24 – 26, 2016

  2. State Initiative E-I-E-I-Os for CIOs State of California’s Acronym Farm SSSP CAI EPI IEPI • Adult Education Block Grant (AEBG) • Basic Skills Initiative (BSI) • Common Assessment Initiative (CAI) • Education Planning Initiative (EPI) • Institutional Effectiveness Partnership Initiative (IEPI) • Online Education Initiative (OEI) • Student Equity (SE) • Student Success and Support Program (SSSP) (“Triple S P”) • Strong Workforce Program (SWP) BSI SE SWP

  3. Adult Education Block Grant (AEBG) • The Adult Education Block Grant is a co-sponsored initiative between the Chancellor's Office (CCCCO) and the California Department of Education (CDE) which began in 2013 as the AB86 Regional Adult Education planning process. • AEBG funding requires a regional three-year operating plan and annual action plan that is developed and approved by the consortium’s governing body. The governing body is comprised of representatives appointed by the Board of Trustees or an elected official for each member education agency. • The State allocates $500 million each year to the 71 Regional Consortiums. • In 2016, the Chancellor’s Office awarded an additional $5 million in AEBG Data and Accountability funding to the 71 Regional Consortiums. The funding is to be used for the development of specific mechanisms and tools for interagency coordination and management of data related to integrated service delivery, educational attainment and employment.

  4. AEBG - Funding • AEBG Consortium members can opt to have a Fiscal Agent provide oversight for the regional funding or to have allocations direct funded to each agency. Consortium’s must report to the Chancellor’s Office through a single agency. • For Consortium’s with a Fiscal Agent, funding must be disbursed to all consortium members within 45 days of receipt of funds from the State. $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

  5. AEBG - Funding AEBG funds must only be spent on the following programs: • Adult Basic and Secondary Education, including high school diploma and preparation for the equivalent • English Language Learners, Civics and Citizenship • Short-term Career Skills Training Programs • Pre-Apprenticeship Programs • Older Adults Entering or Re-entering the Workforce • Adults working with Elementary and Secondary Children for Academic Success • Adults with Disabilities Allowable Expenditures are determined by the grant objectives: • Create seamless transitions into post-secondary education or the workforce • Address gaps in regional service needs • Implement strategies and structures to accelerate student progress towards academic goals • Collaborative provision of professional development opportunities • Leveraging existing resources

  6. Basic Skills Initiative (BSI) • The Basic Skills Initiative (BSI) is a grant funded initiative from the Chancellor's Office (CCCCO), which began in 2006 as part of the strategic planning process. • BSI funding requires locally developed action plans and expenditure reports. • BSI outcomes are tracked using the Accountability Report for Community Colleges (ARCC), specifically the ARCC Basic Skills report. • In 2007, the RP Group released "Basic Skills as a Foundation for Success in the California Community Colleges," commonly known as the Poppy Copy. The report and corresponding self-assessment guide were used by California community colleges to develop strategies for meeting the needs of basic skills student populations. • A newly updated version of the report was published by Jossey-Bass, entitled: "Student Success in Community Colleges: A Practical Guide to Developmental Education."

  7. BSI - Funding Allowable BSI expenses include the following categories: A: Program and curriculum planning and development B: Student assessment C: Advisement and counseling services D: Supplemental instruction and tutoring E: Articulation F: Instructional materials and equipment G1: Coordination G2: Research G3: Professional development In July of 2016, the Chancellor’s Office announced the intent to investigate ways to merge annual planning and reporting among BSI, Student Equity, and SSSP categorical programs.

  8. BSI Resources • http://www.cccbsi.org/ • http://bsi.cccco.edu/ • http://www.asccc.org/bsi-coordinators • http://www.asccc.org/resolutions/basic-skills-initiative-funding • http://extranet.cccco.edu/Portals/1/AA/BasicSkills/2015/BSI_Expend_Guide_May2015.pdf • http://extranet.cccco.edu/Divisions/AcademicAffairs/BasicSkillsEnglishasaSecondLanguage.aspx • http://www.lao.ca.gov/handouts/education/2016/Basic-Skills-Programs-020516.pdf • http://www.cccbsi.org/websites/basicskills/images/basicskills_booklet-2.pdf

  9. Common Assessment Initiative (CAI) Comprehensive Assessment Tool for CCC that will: • align to state legislation • reduce unnecessary remediation • provide statewide efficiencies • effectively support faculty and staff to ensure accurate student placement, resulting in more successful student outcomes Key Objectives • Test that covers: Math, English and English as a Second Language (ESL) • Accessibility is one of the primary considerations • Multiple Measures • Assessment Preparation (Coordination with EPI/OEI)

  10. Common Assessment Initiative • Students take an assessment only once • Test results are made available to each college through CCCAssess for local placement decisions. • Benefits: • Saves time • Reduces costs • Standardization makes it easier to interpret results

  11. Education Planning Initiative (EPI) Goals • Help students make choices based on clear goals and concrete education plan • Assist under-resourced counseling services • Promote and support coordination between colleges, to include CSU and UC • Support SSSP funding • Support management solutions

  12. EPI Product Characteristics

  13. EPI Portal Requirements • Ability to scale • Affordable (at scale) • Accessible • Mobile • Standards Based • Interactive prompts to access campus-based resources to keep on track Make sure your portal meets these requirements!

  14. EPI 10 Pilot Colleges • Los Medanos College • Mt. San Jacinto College • Santa Barbara City College • Santa Rosa Junior College • Victor Valley College • City College of San Francisco • Crafton Hills College • El Camino College • Fresno City College • Fullerton College

  15. EPI Resources • cccEdPlan.org • cccOnlineEd.org • cccAssess.org

  16. Institutional Effectiveness Partnership Initiative (IEPI) • The Institutional Effectiveness Partnership Initiative (IEPI), which was launched in Fall 2014, is a collaborative effort to help colleges and districts improve their fiscal and operational effectiveness and promote student success. • An important feature of IEPI is to draw on the expertise and innovation from within the system to advance effective practices and avoid potential pitfalls. • The Institutional Effectiveness Division of the Chancellor’s Office oversees the IEPI effort. • Key Chancellor’s Office partners in this Initiative include the Santa Clarita Community College District, the Statewide Academic Senate, Foothill College, and the Success Center.

  17. Four Major Aspects of IEPI • student performance and outcomes • accreditation status • fiscal viability • programmatic compliance with state and federal guidelines. • As part of this Initiative, statute requires the CCC system to develop and adopt a Framework of Indicators for the four operational areas identified above. • The 2015-16 budget provided $17.5 million for IEPI: $5.5 million for technical assistance through a grant with the Santa Clarita Community College District, and $12 million for regional and online workshops and trainings to promote statewide priorities.

  18. Online Education Initiative (OEI) The OEI’s mission is to ensure that significantly more students are able to complete their educational goals by increasing both access to and success in high-quality online courses.

  19. OEI Projects and Resources Available now: • Common Course Management System - Canvas • Online student readiness resources • Online course design rubric • Professional Learning Network (including access to Lynda.com) • Canvas/online teacher training (through @ONE) • Reduced-rate contracts for plagiarism detection (Vericite), online tutoring (NetTutor), and online proctoring (Proctorio) services • California Virtual Campus (CVC) – catalog of online courses • Online Counseling platform (Cranium Café) In Progress: • Course Exchange8 pilot colleges begin exchanging courses in January • Common Assessment Initiative • Education Planning Initiative • Online Counseling Network • Online accessibility resources/training • Project “Glue” to help technically integrate all the initiatives

  20. Student Equity (SE) • 2002 — BOG adopted recommendations of Task Force on Equity and Diversity for Title V regulations requiring colleges to develop Student Equity Plan • 2005 — Chancellor's Office asked colleges to update/complete Student Equity plan • 2008 to 2013 – Economic downturn • 2012— Student Success Act of 2012 (SB1456) and reaffirmation of student equity • 2013—Student Equity Workgroup convened • 2014—Governor proposes to include an additional $100 million of SSSP funding • 2014 June—An appropriation of $70 million of Student Equity funding to the CCCs • 2015 January—Governor proposed an additional $100 million in of Student Equity funding for 2015-16 FY

  21. SE Funding May Be Used For: • Outreach • Student Services • Research and Evaluation • Coordination and Planning • Curriculum and Course Development • Professional Development • Instructional Support • Direct Student Support Yep, Yep, Yep!

  22. Student Success and Support Program (SSSP) • Signed by Governor Brown on September 27, 2012 • Effective January 1, 2013 • SSSP Strategic Plan: • Implement SSA 2012: Title 5 revision, MIS data element and MIS process changes, new allocation formula, revise student equity plan • Establish statewide common assessment: ENGL, MATH, ESL • Provide training to implement new SSSP • Strengthen program reporting and evaluation: revise program reporting and evaluation; establish outcome assessment; add value for college program review and accreditation

  23. SSSP Responsibilities Institutional responsibilities • Provide required services in timely manner • Provide resources in addition to State categorical appropriation • Performance linked to Student Success Scorecard Student responsibilities • Fulfill required core services • Identify course of study and complete Ed Plan • Incentivized through registration priority Be good little chicks and fulfill your responsibilities.

  24. Required SSSP Core Services • Assessment for Placement • Orientation • Counseling/Advising for Education Planning New students who complete these requirements are fully matriculated and will earn registration priority.

  25. SSSP Funding Funding Factors • 40% on unduplicated headcount • 60% on the volume of core services provided District Match Requirements • 1:1 for Credit SSSP • 1:1 for Noncredit SSSP Funding guidelines • SSSP core services • Related coordination, research, and professional development

  26. SSSP Resources • http://extranet.cccco.edu/Divisions/StudentServices/StudentEquity.aspx • Student Equity Fact Sheet • Draft Revised Student Equity Plan Template • Guides for Measuring Disproportionate Impact in Equity Plans

  27. Strong Workforce Program (SWP) Goals  MORE  BETTER  ALIGNMENT  EQUITY

  28. SWP Goals • Increase the Amount of CTE Instruction Delivered • FTES Headcount

  29. SWP Goals • Continuously Improve CTE Outcomes • Success • Completion • Job Placement • Job Retention • Wages • Employer Engagement

  30. SWP Goals • DWM Industry Sectors • Engage with industry • Career Pathways • Align services across multiple providers • Progressive skill development • Multiple entry and exit points • Regional Partnerships • Build partnerships of industry, labor, education, WIB’s, EDB’s, civic leaders • Workforce Development Systems • Align efforts between CC, K12, AEBG for comprehensive career pathway offerings

  31. SWP Goals • Close The Gaps In • Program access • Completion • Earnings of underserved demographic groups

  32. SWP Funds Timeline • Local Share allocations by 7/31 • Board of Governors approval 9/18 • Ok to spend Local Share as of 9/19 • Report on uses of funds via Local Share Template • Evidence of labor market demand • Increase quantity / improve quality • District certification • Final date to report 1/31 • Summary reports posted by CCCCO to web after 1/31

  33. SWP Allocating Funds 5% Statewide Activities 40% Regional Shares Invests in CTE at multiple colleges with coordinated projects 60% Local Shares Goes to districts to invest in CTE at colleges Career & Technical Education 2016 Fall Faculty and Staff Forum

  34. Allocation Variables & Weighting 2017-18+ 2016-17 Unemployment rate 1/3 1/3 Proportion of CTE FTEs 1/3 1/3 Projected job openings 1/3 1/6 Successful workforce outcomes* 0 1/6 * As of 3/16, LaunchBoard metrics already aligned with WIOA

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