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Assuring the Quality of Data from the Child Outcomes Summary Form

Assuring the Quality of Data from the Child Outcomes Summary Form. Four-state Panel. Wendy Whipple (NV) Part C Carolee Eslinger and Carrie Mori (ID) Part C Ted Maloney and Erica Swanson (MT) Part C Margy Hornback, Dale Walker, and Charles Greenwood (KS) Birth-5. Each state will describe:.

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Assuring the Quality of Data from the Child Outcomes Summary Form

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  1. Assuring the Quality of Data from the Child Outcomes Summary Form

  2. Four-state Panel • Wendy Whipple (NV) Part C • Carolee Eslinger and Carrie Mori (ID) Part C • Ted Maloney and Erica Swanson (MT) Part C • Margy Hornback, Dale Walker, and Charles Greenwood (KS) Birth-5

  3. Each state will describe: • Approach to COSF quality assurance (QA) • COSF QA process • What happens as a result of QA activities • Issues, challenges, strategies, and lessons learned

  4. Nevada’s approach to COSF quality assurance • Have a task force that meets regularly with representation from all regional programs • Using a consensus model for decision making • Have created a matrix for all decisions that have been made to date and a plan for how to implement

  5. Nevada’s COSF QA process • Comparing COSF data with TRAC 618 data to ensure all entries and exits are completed • Creating reports for regional programs to utilize to manage COSF requirements • Have instituted statewide training • Just beginning to look at individual COSF forms to identify concerns • Revised COSF form to provide assistance to staff in rating

  6. What happens in Nevada as a result of your QA activities? • Creating reports for regional programs • Analyzing data for children who do not remain in early intervention for six months to see if there are trends • Just beginning to look at exit COSF forms in comparison with entry • Determining if the information on the entry form was sufficient to assist with completing an accurate exit form • Next step to create a quality assurance technical assistance process to address concerns with completion of COSF forms based on review

  7. Idaho’s approach to COSF quality assurance • Developed training and protocol with key stakeholders • Provided statewide training around the state • Worked closely with Part B to facilitate COSF data sharing

  8. Idaho’s COSF QA process • Generate reports form DataTot to assure entry and exit scores are recorded • Share reports with Regional Programs • Planning to conduct a review of data across regions to check for significant discrepancies/scoring errors

  9. Idaho’s COSF QA process • Collaborated with Boise State University Early Childhood Studies Program to assess the reliability of the process • Scenario created with a brief history, test scores, comments from parents, and other supporting materials • Regional teams reviewed the scenario, scored the COSF, and provided feedback on the process • Results reported to Central Office for follow-up

  10. What happens in Idaho as a result of your QA activities? • Small workgroup convened to recommend process and policy revisions • Proposed revisions shared with SDE (Part B) to assure continued compatibility between systems • Revisions adopted and implemented • Data will continue to be monitored for completeness and quality

  11. Montana’s approach to COSF quality assurance • Review each COSF, team COSF procedures, and agency COSFs for: • Item completion • Composition of COSF teams • Parent/family COSF outcome input • Number of sources for making each COSF outcome rating • Assessments used for each COSF outcome rating • Observations/reports used for each COSF rating

  12. Montana’s COSF QA process • COSFs compiled by Part C agency and sent to lead agency on a quarterly basis • Review every COSF for an agency for each item on the COSF and compile data • Complete a quarterly report for each agency • Provide feedback and technical assistance for each agency for each quarter

  13. What happens in Montana as a result of your QA activities? • Provide feedback to each Part C agency, especially concerning systemic issues and positive support • Provide general feedback to stakeholders • Review for state systems issues • Look for possible future COSF issues (e.g., exit ratings)

  14. Kansas’ approach to COSF quality assurance • Developed web-based application for data entry • Provided training and technical assistance, including documentation of supporting evidence guided by decision tree • Partnered with researchers for data analysis

  15. Kansas’ COSF QA process • Content analysis of individual child COSF data • Analysis of data collected in web-based application • Analysis of video tapes • Survey • Validity studies

  16. What happens in Kansas as a result of your QA activities? Used to improve the quality of the process (technically correct and level of quality) • Refine the web-based application fields • Improve training and technical assistance • Refine research questions • Begin to plan for intervention strategies to improve outcomes

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