Planning the implementation and administration of a database for AnGR

1. Planningthe implementation and administrationof a database for AnGR A. Georgoudis (Project leader), Oya Akin, Sreten Andonov, Jorg Bremond, Louise Byrne, Condrea Draganescu, Evi Danou, Luis Telo da Gama, Drago Kompan, Hermann Schulte-Koerne, Jivko Krastanov, Kristaq Kume, Christina Ligda, Vera Matlova, Serge MassartDonato Matassino, Christos Papachristoforou, Dominique Planchenault, Elisenda Ruiz de Villalobos Zabala, Ihsan Soysal, Srdjan Stojanovic.

2. Guidelines for the NCs • to define the countries’ individual needs and produce an appropriate management plan • to implement and administrate the DB for AnGR • a follow of tasks with a start and final point using the available resources

3. Meeting on 22 of February 2003 in Paris • Participated 17 persons • 11 National Coordinators, 4 members of the EFABIS project, 1 representative from FAO and 1 invited speaker from ZADI – DE

4. Meeting on 22 of February 2003 in Paris • Presentation of the technical topics • Proceed with the definition of the countries’ needs in collaboration with the members of the WG

5. A draft document with the following taskshas been prepared and circulated. • First Phase, Policy • (1. Project Plan and 2. Defining the Existing Operations and Needs) • Second Phase, Development • (3. Analysis and Recommendations and 4. Technical Specifications and Standards) • Third Phase, Implementation • (5. Installation of H/W and S/W, 6. Detailed DB design and organization 7. Pilot Project application 8. Training 9. Conversion and Transfer of existing Data and 10. Maintenance and Support).

6. First phase: Policy (two steps) 1. Outline of the Plan 2. Existing Operations and Needs • Introduction and background to DB • Summary of existing operations • Summary of needs and problems

7. Second phase: Development (two steps) 3. Analysis and Recommendations • Existing available equipment, software, data and operations • Proposals for other potential DB applications • General description of the DB • DB content • DB data using and maintenance • Data communication • Staffing and organization • Training • Implementation phases and schedule • Financial analysis 4. Technical Specifications and Standards

8. Third phase: Implementation (six steps) 5. Installation of H/W and S/W 6. Detailed DB design and organization 7. Pilot Project application 8. Training 9. Conversion and Transfer of existing Data 10.Maintenance and Support

9. The ten steps = a road map to a successful DB project implementation

10. 2. Existing Operations and Needs (A) • Review how the country’s relevant organizations and physical persons are currently using AnGR data (collection, analysis, storage, presentation and distribution) • Interviews with key personnel in each of the organizations that will likely use the DB or produce DB data. • Define the mission, operation, and organization of each authority (how it collects, uses, analyzes, and distributes AnGR data, needs and problems using this data) • Written documentation

11. 2. Existing Operations and Needs (B) Introduction and background to DB • Information from each country should cover the following: • The existence or not of a National DB for AnGR • The scope for what was built • Location • DB Management System used • Institution /Organization that has developed the DB • Institution / Organization that maintain the DB

12. 2. Existing Operations and Needs (C) Summary of existing operations • Monitoring of AnGR • Management of AnGR • Conservation / cyoconservation issues • Responsible organizations • Governmental organisations, Research……. • Private sector (NGOS, Breeders organisations etc) • National / Regional / International level • Frequency of updates • Other DBs for AnGR (NGOS, Breeders organisations etc) and links with the National DB

13. 2. Existing Operations and Needs (D) Summary of needs and problems • Monitoring of AnGR • Management of AnGR • Priorities for conservation /cryoconservation • Links with cryo - DB • Scientific – Research purposes • Administration

14. 3. Analysis and Recommendations (A) • Analyze the data collected - examine the feasibility of an AnGR DB - develop further the plan. • Define the initial design parameters • Improve the working relationship between the NC (or the facilitator of the DB) and the responsible parts for AnGr DB.

15. 3. Analysis and Recommendations (B) Existing available equipment, software, data and operations • List of available H/W • List of available S/W • List of operations of the different existing DBs

16. 3. Analysis and Recommendations (C) General description of the DB DB data requirements DB software requirements DB hardware requirements Data network communications Web DB (access through Internet)

17. 3. Analysis and Recommendations (D) DB content Data concerning the breed Data at the farm level Data at animal level References for the content: DB data using and maintenance Regular updates Data monitoring Responsible organisations Accessibility to public use Different levels of accessibility Administration

18. 3. Analysis and Recommendations (E) Data communication • the transfer procedure of existing data to the new DB • the communication between different databases in the country thatpossible exist and will continue to exist. For example DBs of Breeders Association. • the communication and compatibility between DBs in different countries • the communication and compatibility between National DBs and Central DB (FAO-DAD-IS, EAAP, others?) Staffing and organization Training • Maintenance of the DB • Using the DB Implementation phases and schedule Financial analysis • Government • Institutions • Private sector (Breeders Associations, NGOs,….) • Interested persons

19. Collaboration with other projects • DAD-IS • EFABIS • WG on Cryo-Preservation • ?