Government Procurement Service at a glance

1. Government Procurement Service at a glance

2. Our value to you • Operating at the heart of Government Procurement, available to all UK public sector organisations. • Leveraging £10bn spend for the benefit of the entire public sector purse. Public sector serving public sector • Effective commercial management of public sector spend on common goods and services. • Customer access to all procurement activities and pricing to drive operational and business performance. Accountable and transparent • Any surplus is invested to support continuous improvement in Government’s procurement capability. • Demonstrating overall value for money. Low cost to serve (average 0.4%) Delivering savings for the nation.

3. Key facts • Estimated £8bn of public sector procurement spend in 2011-12. • Over 2,000 suppliers. • Over 14,500 customers across 1,400 organisations. • 4,600 contracts currently in place. • Over 100 EU-compliant framework agreements. • 275 staff across two sites – Liverpool and Norwich. • Current commission average is 0.4%. • Total savings (demand and price) for 11/12 are estimated to be £2bn. 19.01.12

4. Our procurement operating model • Input Self serve Communication Services, Energy, Fleet, Travel, Office Solutions, Professional Services, Print, ICT, Property/Facilities Management • Outputs Sourcing & Category Management • Public sector organisations should buy common goods and services together for maximum leverage and best pricing. • Self serve and assisted delivery options to help buy most effectively. • Government portal/ITQ • Government eMarketplace • Outsourced solutions • Economic Growth • Category Management • 120 days • Early engagement • Pipelines • Deficit Reduction • Aggregation • Demand Management • Savings • Capability • Procurement Investment Fund • eEnablement • Training £10bn Spend Under Management (SUM) Assisted delivery e.g. Further Competition, eAuction • Through category • Through Spot Buy team • Through eAuction Manageddelivery • e.g. End to end procurement service • Project team • Spot Buy team Enablers to more efficient Government Procurement Procurement capability • Category management • EU procurement eEnablement • Government portal • eMarketplace • Contracts Finder • Spend analysis • Dun & Bradstreet • eSourcing/contractmanagement • P2P (in development) • Management information • Spend under • management • Compliance • Leverage • Performance • management • Benefits methodologies Transparency & standardisation • Transparency • Terms & conditions • Lean procurement • process • Freedom ofInformation Investing in capability • Investment • People • Processes • Systems • Training Customer engagement • Account management • Help desk • Service improvements • Communication • Performance dashboard – spend, saving, suppliers, satisfaction • Category governance Underpinned by Leanprinciples and ways of working

5. Enablers: Procurement capability

6. Enablers: eEnablement

7. Enablers: Management information

8. Enablers: Transparency & standardisation

9. Enablers: Investing in capability

10. Enablers: Customer engagement

11. Lean • A Lean working environment is one where the business processes add value, are not wasteful or overly complex, and deliver continuous improvement. Performance is managed effectively through visible and robust reporting. • Our continuous improvement activity focuses on: • Processes: a structured review of the major procurement processes using Lean methodology to create processes that efficiently and effectively deliver the needs of our customers. • People: up-skill staff with problem solving skills and gain staff engagement to embed a culture of continuous improvement through performance measurement. • Strategic: create a strategic path to ensure Lean thinking is embedded across the organisation and in how we contract and manage customers.

12. Contact us Visit us at http://gps.cabinetoffice.gov.uk Or email info@gps.gsi.gov.uk Or call our customer service desk on 0345 410 2222