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Payment Request Entry and Inquiry Controller’s Office – General Accounting February 6, 2019

Payment Request Entry and Inquiry Controller’s Office – General Accounting February 6, 2019. Discussion Topics. Payment Request Limits Payment Request Matrix Overview of Payment Request Functionality Overview of Payment Request Inquiry Payment Request Resources. Payment Request Matrix.

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Payment Request Entry and Inquiry Controller’s Office – General Accounting February 6, 2019

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  1. Payment Request Entry and InquiryController’s Office – General AccountingFebruary 6, 2019

  2. Discussion Topics • Payment Request Limits • Payment Request Matrix • Overview of Payment Request Functionality • Overview of Payment Request Inquiry • Payment Request Resources

  3. Payment Request Matrix • The Payment Request Matrix is a quick reference document that provides information regarding the types of items eligible to be paid using the PeopleSoft Payment Request feature. • The matrix also provides: • dollar limits, if applicable • account codes • required files to be attached • Helpful hyperlinks to various web pages

  4. Payment Request Type Advances

  5. Cash Advance

  6. Travel Advance

  7. Payment Request TypeIndividuals – Reimbursements

  8. Reimbursement Supplies/Fees * Reimbursements should be the exception and not the norm, please use department purchasing cards for these types of payments.

  9. Reimbursement Food

  10. *Reimbursement Memberships * Reimbursements should be the exception and not the norm, please use department purchasing cards when possible.

  11. Petty Cash * Reimbursements should be the exception and not the norm, please use department purchasing cards when possible.

  12. Moving /Relocation • 2018 IRS changed regulations. • All reimbursements will be taxable • Payments will be disbursed through payroll • New policy is on the Controller’s website. • Questions can be directed to moving@mailbox.sc.edu

  13. Payment Request TypeIndividuals – Specialty Payments

  14. Royalties

  15. Participants

  16. Stipends

  17. Honorariums

  18. Honorariums International

  19. Payment Request Type Contractual Services

  20. Contractual Services

  21. Legal Payments

  22. Annual Maintenance Renewals

  23. Study Abroad

  24. Payment Request Type Supplies

  25. *Supplies * These payment types require the use of the P-Card, if allowed. If the P-Card is not allowed then submit a Payment Request.

  26. Payment Request TypeDues and Fees * These payment types require the use of the P-Card , if allowed. If the P-Card is not allowed then submit a Payment Request.

  27. Subscriptions (Non-Library)

  28. *Membership Dues * These payment types require the use of the P-Card, if allowed. If the P-Card is not allowed then submit a Payment Request.

  29. *Licenses and Fees * These payment types require the use of the P-Card, if allowed. If the P-Card is not allowed then submit a Payment Request.

  30. Registration Fees

  31. Sponsorship Fees

  32. Dept of Homeland Security

  33. Payment Request Type Fixed Charges/Rental

  34. Insurance

  35. Rentals

  36. Hotels

  37. Payment Request Type Food/Catering

  38. Food(not individual reimbursement)

  39. Payment Request Type Utilities

  40. Utilities • These payment types require the use of the P-Card, if allowed. If the P-Card is not allowed then submit a Payment Request. • For Large Utility Payments for 10 or more use AP Upload

  41. Payment Request Type Department Specific Payments

  42. Bookstore

  43. Library

  44. School of Medicine - Physicians

  45. School of Medicine - Preceptors

  46. Payment Request Additional Payments for Payment Request: Continually reviewing payments to see if they could be used in the PR Module If you have a payment you would like to have analyzed/reviewed for use, please send this information to AccountsPayable@sc.edu Current Assessment: Payment Request payments processing within 7-10 business days once they are in AP’s approval que.

  47. Payment Request Matrix and Information required: https://sc.edu/about/offices_and_divisions/controller/general_accounting/accounts_payable/index.php Follow the matrix and attach all necessary and required documentation. • Payment Requests will be denied with a message if necessary and required documentation is not attached. • Payment Request will also be denied if it is NOT included on the Matrix or otherwise approved for Payment Request. • If payment messages goes unanswered, the request will be denied so the problems can be resolved.

  48. Payment Request Navigation Overview

  49. Navigation

  50. Activity Guide

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